Front Desk Flex

Navy Region Naval District Washington Fleet and Family Readiness (FFR); Annapolis (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

The Navy Region Naval District Washington Fleet and Family Readiness (FFR) is seeking a front desk associate for Recreational Lodging. The role handles check-in/out, guest inquiries, and ensures security and privacy.

You will use the PMS to manage reservations, issue room keys, handle payments, and assist guests with local information. A welcoming demeanor and solid English communication are essential.

Shift work, including nights and weekends, may be required.

Qualifications

• Preferred 6 months of work experience in hospitality operations.
• Must be skilled in using a personal computer and various software programs.
• Must possess basic math and reading skills.
• Must be able to communicate clearly and effectively in English.

Responsibilities

• Operate the front desk and assist guests with check-in and check-out.
• Use the PMS to manage reservations and guest information.
• Ensure guest security and privacy at all times.
• Answer guest questions and provide information on local attractions.

Skills

Hospitality experience

PC skills

Math skills

English proficiency

Tools

PMS software familiarity

Job description

Summary

This position is located at Recreational Lodging. This position will perform front desk functions for the lodging program.

Duties

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• Ensures security of all guests is maintained at all times.
• Ensures guest privacy is maintained at all times.
• Must possess a welcoming manner and positive attitude; demonstrate effective communication skills; professionally interact with guests; answering guest questions concerning hotel facilities; and provide information about local attractions. Provide assistance in handling customer complaints, involving management as necessary.
• Utilizes the Property Management System (PMS) to access the guest information, retrieve reservation information, change or cancel reservations as requested by the guest, or register guests. Verifies registration information, secures a credit card for incidental expenses, and authorizes credit card for room charges. Provides guests with their room key or card.
• Receives requests and processes reservations within established guidelines. When rooms are not available, provides a certificate of non-availability (CNA) and/or alternative lodging in the area.
• Registers and assigns rooms to guests, issuing room keys or cards, transmitting and receiving messages, keeping records of occupied rooms and guest accounts, making and confirming reservations, and presenting statements to and collecting payments as necessary.
• Receives and is accountable for a change fund. Prepares Close Bank Report and deposits cash receipts at the end of each shift in accordance with established procedures.
• Responsible for inventorying all keys and any other supplies or amenities maintained at the front desk. Keeps the front desk and lobby area clean and neat.
• May be required to run and print various reports from the PMS such as Expected Arrivals, Departure List, In-House Guest List and Night Audit reports to include Daily, Monthly and Annual occupancy reports.
• Verifies charges for correctness, makes appropriate changes if errors occur, and completes all computer-generated reports as assigned and notates any account discrepancies for action by management.
• Answers phones and transfers calls to appropriate individuals and replies to guest questions.
• Logs trouble calls in the PMS and ensures the appropriate department is notified. Relocates guest to a different room when required.
• May be required to retrieve Lost and Found items and contact the guest regarding lost or found items.
• The position may require a rotating shift schedule. Work hours may be scheduled for anytime during a 24-hour day, 7 days a week.
• Performs other related duties as assigned.

Requirements

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Conditions of employment

• Must be at least 18 years old to operate the Point of Sale (POS) System
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
• Will be considered ALPHA personnel, and therefore subject to work during inclement weather or other states of emergency. This position requires a rotating shift schedule. Work hours may be scheduled for anytime during a 24-hour day, 7 days a week.
• Must be able to communicate clearly and effectively in English, both verbally and in writing.

Qualifications

Preferred 6 months of work experience that demonstrates knowledge of basic principles, concepts, standards, and regulations related to hospitality operations.

Must be skilled in the use of a personal computer and various software programs.

Must possess basic math and reading skills.

Must be able to communicate clearly and effectively both verbally and in writing in English.

Education

This job does not have an education qualification requirement.

Additional information

Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified referred and are within reach of selection. Spouse Preference does not apply to NF 04 and NF 05 positions. Please clearly identify in your application that you are asking for spouse preference and submit a copy of current PCS orders along with the Military Spousal Preference Request form. Failure to submit current PCS orders with application will prevent spousal preference from being granted.

Some positions have special requirements. In these cases selection is tentative pending satisfactory completion of these requirements. Applicants may be required to provide proof of education, etc. All selections are contingent upon the obtaining of satisfactory employment reference checks.

SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31,1959 and at least 18 years of age, employment law (5 U.S.C. 3328) requires that you must register with the Selective Service System (military draft), unless you meet certain exemptions. If applicable, failure to register will prevent you from being considered for employment. To register, please visit the Selective Service web site at https://www.sss.gov/default.htm.

When relocation expenses are authorized to perform a Permanent Change of Station (PCS) with the federal government, the IRS considers the majority of your entitlements to be taxable. Additional information: https://www.dfas.mil/civilianemployees/civrelo/taxableentitlements.html

Public Trust is a type of background investigation, but it is not a security clearance. Depending on the job, you must complete either the Standard Form 85 (SF85) or 85P (SF85P) questionnaire.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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