Front Desk Coordinator - Clinic FT

Washington Gastroenterology; Puyallup, Northern (WA, KY); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company contribution

Paid time off

Job summary

Washington Gastroenterology is seeking a full-time Front Desk Coordinator to greet patients, answer calls, and manage scheduling in a busy clinic. You will verify demographics, enter data into the EMR, collect copays, and coordinate referrals with providers to ensure smooth patient flow.

The role requires at least a year in a medical office, familiarity with medical terminology, and proficiency in MS Office. GMed experience is preferred and a positive, professional demeanor is essential.

Qualifications

• High School graduate or equivalent required.
• Minimum of one year experience in a medical office setting, with a working knowledge of medical terminology preferred.
• Experience and/or training in medical office protocol preferred.
• Knowledge of medical terminology preferred.
• Previous gMed experience preferred.

Responsibilities

• Greet patients and visitors professionally and courteously.
• Answer telephones, schedule appointments and direct calls appropriately.
• Collect and verify patient demographic and financial information; enter into EMR accurately.
• Enter information into practice management system manually or via scanning.
• Collect and process patient copays and balances per WAGI policies.
• Check schedules for accuracy and notify if discrepancies.
• Schedule follow-ups, tests, procedures, and referrals to specialists.
• Explain procedure preps and details of scheduled procedures.
• Process mail and maintain office supplies.
• Keep reception area neat and clean.
• Perform other duties as assigned.

Skills

Verbal and written communication

MS Office (Excel/Word)

Multitasking

Attention to detail

Education

High School diploma or equivalent

Tools

gMed EMR

Practice management software

Job description

Washington Gastroenterology believes that digestive health is the foundation for a healthy life. We are committed to improving the quality of life and longevity of our patients and our communities through the prevention, detection, and treatment of gastrointestinal diseases.

We are WAGI

WAGI is seeking a Full-time Front Desk Coordinator to join our medical clinic. The Front Desk Coordinator welcomes patients and visitors in person or on the phone, answering or referring inquiries and checking patients in for medical visits. Optimizes patient’s satisfaction, greets patients and communicates a polite and professional manner with focus on the patient.

Responsibilities

• Meets and greets patients and visitors in a professional and courteous manner
• Answer telephones, schedule appointments and direct calls appropriately
• Obtain and verify patient demographic and financial information and all other required forms for accuracy and completeness; enters patient registration information into the EMR (Electronic Medical Records) accurately
• Enter the obtained information into the practice management system either manually or scanned
• Collect and process patient copays and remaining patient balances according to WAGI policies
• Review schedules for accuracy and efficiency and notify the Lead Front Desk Coordinator or Clinic Manager if discrepancy
• Schedule follow up appointments, diagnostic testing, procedures, and referrals to specialists
• Explain procedure preps and all details pertaining to the scheduled procedure
• Process mail
• Maintain inventory of office supplies
• Keep reception area neat and clean
• All other duties as assigned

Qualifications

• High School graduate or equivalent required
• Minimum of one (1) year experience in a medical office setting, with a working knowledge of medical terminology preferred
• Experience and/or training in medical office protocol preferred
• Knowledge of medical terminology preferred
• Previous gMed experience preferred

Skills and Abilities

• Ability to work independently with minimal supervision and prioritize tasks
• Excellent verbal and written communication skills
• Strong computer skills with the ability to learn new software and proficiency in Microsoft Office products, specifically Excel and Word
• Basic math skills
• Ability to multitask in a fast-paced environment with accuracy and professionalism

Physical Activities and Requirements

• Prolonged periods of sitting/stationary work and performing administrative duties including the use of computers and phones
• Frequent walking and standing to assist patients and perform duties throughout the clinic
• Ability to bend, twist, stoop, and reach, occasionally
• Able to lift and carry supplies and equipment as needed, frequently lifting up to 10 pounds, occasionally up to 25 pounds
• Occasional local travel may be required on an as-needed basis to back-fill for vacations, etc.

Washington Gastroenterology has an excellent compensation and benefit package that includes the following:

Employees (and their families) who work full time (defined as working 30 or more hours per week) will be eligible for medical, dental, vision, long-term disability, accidental death and dismemberment, and basic life insurance. In addition employees are able to enroll in our company’s 401(k) plan which includes a company provided safe harbor contribution of 3% of annual earnings and the potential for a company discretionary profit sharing contribution.

All employees will be eligible to accrue PTO at a rate of .04 hours per payroll hour (1.6 hours for a 40 hour week) which can be used for and exceeds the required mandatory WA State and other local ordinances. In addition, full time employees will be eligible for a Vacation accrual with a maximum annual accrual of 77 hours as a new hire.

WAGI has 8 standard Holidays each year for which full time employees are eligible to receive paid holiday. In addition, full time employees will be given 1 Float Holiday each year that they can schedule.

This is an Hourly position and the anticipated Compensation range is $20.35 - $25.45. The hired applicant is also eligible for annual discretionary bonuses.

Equal Opportunity Employer, including disabled and veterans.