Front Desk Coordinator (32521)

GI Alliance; Tulsa (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

GI Alliance is seeking an experienced Front Desk Coordinator I to support office operations and patient flow. duties include answering calls, scheduling appointments, and maintaining patient charts in EMR, while handling payments and data entry with confidentiality.

The role requires a high school diploma or GED and 2+ years in a medical office or scheduling, with solid knowledge of clinic policies and computer applications.

Qualifications

• High school diploma or GED required.
• Minimum of two years of experience in a medical office, front desk or scheduling preferred.
• Proficiency with clinic policies and basic computer applications.

Responsibilities

• Answer and screen high volume phone calls and record messages for providers and staff.
• Schedule patient appointments and procedures per office policies.
• Check-in and check-out patients and verify registration information.
• Process patient payments and reconcile charges daily.
• Maintain patient charts in EMR and scan documents as needed.
• Perform other related duties as directed.

Skills

Phone screening

Appointment scheduling

Data entry

Medical office experience

EMR

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft PowerPoint

Email

Internet

EMR

Job description

GI Alliance is seeking an experienced Front Desk Coordinator I.

Duties of this position include, but are not limited to, the following:

Position purpose

Performs various clerical duties for office manager, or providers including: answering telephones, taking messages, scheduling appointments, copying, and creating/scanning charts. Responsible for data entry and patient account follow up, as well as monthly reports.

Responsibilities/Duties/Functions/Tasks

• Answer and screens high volume telephone calls in a courteous manner, and record messages for providers and other personnel.
• Schedule patient appointments and procedures according to established policies and procedures.
• Check-in patients upon arrival at the office as well as check-out upon departure.
• Obtain accurate information from patients and ensure all registration forms are complete.
• Collect patient and insurance payments and reconcile charges on a daily basis.
• Verify account balances and refunds for accuracy. Provide information to patients regarding unpaid balances.
• File records in appropriate sections of patient charts in EMR.
• Prepare patient charts in advance and scan documents into charts in EMR.
• Transcribe letters and create forms as needed.
• Maintain files and records in a confidential manner.
• Maintain organization and efficiency of front office, including office supply inventory.
• Maintain patient confidentiality.
• Perform other related duties as directed or assigned.

Qualifications

Education: High school diploma or GED.

Experience: Minimum of two years of experience in a medical office, front office or scheduling experience preferred.

Requirements For Level I Status

• Entry level (1-4 years experience) and/or meet the basic requirements of the job with the need for additional supervision.
• Excess of 4 years experience if meeting only the basic requirements of the job with need for additional supervision.

Performance Requirements

• Knowledge of clinic policies and procedures.
• Knowledge of computer programs and applications.
• Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.
• Skill in operating office equipment
• Skill in handling paperwork/filing adequately.
• Skill in handling incoming phone calls and triaging appropriately.
• Skill in written and verbal communication.
• Ability to learn/use other computer programs including Microsoft® Excel, e-mail, Internet, and Microsoft® PowerPoint.
• Ability to sort and file materials correctly by alphabetic or numeric systems.
• Ability to flexibly respond to changing demands.
• Ability to organize and prioritize tasks effectively.

GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.

Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.

EEO/AA-M/F/disabled/protected veteran