Front Desk Coordinator

Uip, Llc; Washington (District of Columbia); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k with company match

Voluntary life and long-term-disabilty

12 paid holidays

17 days of time off

Job summary

The UIP Companies, Inc. is seeking a Front Desk Coordinator to provide day-to-day operational support at the NE Washington, DC corporate office. You will be the primary contact, greet employees, vendors, and residents, and ensure a welcoming, organized workplace.

Responsibilities include coordinating vendor relationships, mail handling, maintaining common areas, and supporting onboarding. Proactive problem solving and reliable attendance are essential for success in this role.

Qualifications

• High School Diploma (or GED) or higher.
• 1+ years of experience in an office environment.
• Experience with MS Office tools, such as Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Professional and comfortable interacting with employees, visitors, vendors and residents.
• Outstanding problem solving and analytical skills; quickly identifies issues, determines alternative solutions, and resolves problems in a timely manner
• Demonstrated reliability, dependability, and attention to detail
• Collaborative and flexible approach with a willingness to assist where needed
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent

Responsibilities

• Manage the front desk by greeting and assisting employees, vendors, and residents
• Coordinate key vendor relationships, including building maintenance, office supply purveyors, cleaning, and sanitation vendor, etc.
• Sort and distribute incoming mail and send outgoing mail and packages
• Daily maintenance of the appearance of common areas and meeting spaces, overseeing office supply orders and inventory, kitchen refreshments, as well as equipment and appliances, and coordinate replenishment or service as needed
• Coordinate the set-up and manage weekly breakfasts and lunches, and various corporate HQ staff events
• Assist with new hire set-up and clerical duties related to employee onboarding and terminations
• Respond to building and facility requests, alarms, and emergencies
• Perform additional administrative and operational responsibilities and other duties as assigned

Skills

MS Office

Communication

Reliability

Teamwork

Education

High School Diploma or GED

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Location: NE Washington, DC corporate office 5 days/week, 8:30 AM – 4:30 PM, Monday - Friday

Compensation: $25.00 per hour, non-exempt role – overtime eligible

Benefits: Comprehensive benefits package including: medical, dental, and vision insurance, 401k with company match, voluntary life and long-term disability insurance, 12 paid holidays, and 17 days of time off.

The Front Desk Coordinator provides day-to-day operational support for The UIP Companies, Inc. (UIP) a growing, vertically integrated real estate investment, development, asset and property management, and general contracting firm. This position serves as a primary point of contact for the corporate office and play an important role in maintaining a welcoming, organized workplace.

Primary Responsibilities:

• Manage the front desk by greeting and assisting employees, vendors, and residents
• Coordinate key vendor relationships, including building maintenance, office supply purveyors, cleaning, and sanitation vendor, etc.
• Sort and distribute incoming mail and send outgoing mail and packages
• Daily maintenance of the appearance of common areas and meeting spaces, overseeing office supply orders and inventory, kitchen refreshments, as well as equipment and appliances, and coordinate replenishment or service as needed
• Coordinate the set-up and manage weekly breakfasts and lunches, and various corporate HQ staff events
• Assist with new hire set-up and clerical duties related to employee onboarding and terminations
• Respond to building and facility requests, alarms, and emergencies
• Perform additional administrative and operational responsibilities and other duties as assigned

Qualifications

• High School Diploma (or GED) or higher
• 1+ years of experience in an office environment
• Experience with MS Office tools, such as Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Professional and comfortable interacting with employees, visitors, vendors and residents
• Outstanding problem solving and analytical skills; quickly identifies issues, determines alternative solutions, and resolves problems in a timely manner
• Demonstrated reliability, dependability, and attention to detail
• Collaborative and flexible approach with a willingness to assist where needed
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent

Physical Demands:

The physical demands described below are representative of those required to perform the essential functions of the position:

• Regular requirement to sit
• Occasional requirement to stand; walk and reach with hands and arms
• Occasional requirement to lift and/or move up to 15 pounds

The UIP Companies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, or protected Veteran status.