Front Desk Coordinator

Talentify; Raleigh (NC); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Disability insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Wake Research, an M3 company, is seeking a Front Desk Coordinator for our Raleigh, NC site. This on-site role welcomes participants, sponsors, and visitors and supports daily operations with accuracy and efficiency.

The position involves greeting visitors, handling calls, preparing forms, scanning records, coordinating with study staff, and maintaining a tidy reception area while assisting with regulatory documentation and filing.

Qualifications

• Candidate must have at least 1 year of related experience preferably.
• Prior clinical research experience preferred or relevant healthcare background.
• Prior patient recruitment/community outreach experience preferred.
• Knowledge of Microsoft Office Suite required.
• Knowledge of Clinical Conductor, QuickBase, IRB portals preferred.

Responsibilities

• Greet participants, sponsors, and visitors in a professional and courteous manner.
• Notify the appropriate staff member of their arrival.
• Prepare the required forms for new participant visits and ensure that all paperwork is completed accurately.
• Scan and upload all required forms and information into the appropriate system.
• Answer and direct incoming phone calls in a professional and timely manner.
• Place reminder calls and send reminder texts to participants.
• Receive and open all incoming shipments and inform study coordinators of their arrival (as applicable).
• Ensure the reception area is clean, organized, and presentable at all times.
• Monitor and maintain office supply inventory; work with site leadership to place orders as needed.
• Manage the participant referral program and assist the onsite/remote Participant Recruitment Specialist (PRS) as needed.
• Maintain participant compensation by assigning payment cards and ensuring timely payment distribution through the applicable system.
• Provide administrative support as needed, including assistance with regulatory document completion and filing.

Tools

Clinical Conductor

QuickBase

IRB portals

Microsoft Office Suite

Job description

Company Description

M3 Wake Research, an M3USA Company, is an integrated network of premier investigational sites meeting the clinical research needs of global biopharmaceutical, biotechnology, medical device, pharmaceutical and clinical research organizations (CROs). With close to 30 owned and managed research sites across the country, M3 Wake Research is one of the largest independent, multi-site clinical research companies in the US. M3 Wake Research continues to grow through acquisitions and uncompromising commitment to careful planning and execution in accordance with regulatory compliance.

Conducting studies since 1984, M3 Wake Research owns a proprietary patient database of potential clinical trial participants across the US. As of today, our board-certified physicians have completed more than 7,000+ successful clinical trials, while consistently exceeding sponsor expectations for integrity, timeliness, subject enrollment, human protection, and expeditious delivery of accurate evaluable data.

Due to our continued growth, we are hiring for a Front Desk Coordinator at Wake Research, an M3 company. This is an on-site position at our Raleigh, NC site.

Job Description

The Front Desk Coordinator serves as the first point of contact for participants, sponsors, and visitors, playing a key role in delivering a professional and welcoming experience. This position is essential to ensuring smooth daily operations by managing front desk responsibilities and supporting administrative and occasional operational tasks with accuracy and efficiency.

Essential Duties and Responsibilities

Including, but not limited to the following:

• Greet participants, sponsors, and visitors in a professional and courteous manner.
• Notify the appropriate staff member of their arrival.
• Prepare the required forms for new participant visits and ensure that all paperwork is completed accurately.
• Scan and upload all required forms and information into the appropriate system.
• Answer and direct incoming phone calls in a professional and timely manner.
• Place reminder calls and send reminder texts to participants.
• Receive and open all incoming shipments and inform study coordinators of their arrival (as applicable).
• Ensure the reception area is clean, organized, and presentable at all times.
• Monitor and maintain office supply inventory; work with site leadership to place orders as needed.
• Manage the participant referral program and assist the onsite/remote Participant Recruitment Specialist (PRS) as needed.
• Maintain participant compensation by assigning payment cards and ensuring timely payment distribution through the applicable system.
• Provide administrative support as needed, including assistance with regulatory document completion and filing.

Qualifications

• Candidate must have at least 1 year of related experience preferably.
• Prior clinical research experience preferred or relevant healthcare background.
• Prior patient recruitment/community outreach experience preferred.
• Knowledge of Microsoft Office Suite required.
• Knowledge of Clinical Conductor, QuickBase, IRB portals preferred.

Additional Information

About M3:

M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we’ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.

Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.

Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.

Benefits

A career opportunity with M3 Wake Research offers competitive wages, and benefits such as:

• 401(k), 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

*M3 reserves the right to change this job description to meet the business needs of the organization

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