Front Desk Coordinator

IVX Health, Inc.; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) match

Paid time off

Tuition reimbursement

Wellness programs

Job summary

IVX Health, Inc. is seeking a Front Desk Coordinator to join our infusion-center network in Nashville. This Monday–Friday, day-shift role is the first point of contact for patients, handling scheduling, insurance verification, and patient intake to ensure a smooth visit.

You will support multiple centers, maintain accurate records, and help create a welcoming, efficient patient experience aligned with IVX Health’s standards and values.

Qualifications

• 1–3 years of front desk or admin experience in a medical/healthcare setting.
• High School Diploma or GED required.
• Understanding of insurance verification, billing basics, and patient intake.
• Proficiency in EHR/EMR systems and scheduling software.
• Knowledge of medical terminology and patient-facing protocols.
• Excellent customer service and communication skills.
• Ability to multitask in a fast-paced environment with accuracy.
• Quick learning agility and adaptability to evolving workflows.

Responsibilities

• Greet patients and support visitors with warmth and care.
• Schedule, reschedule, and confirm appointments with pre-visit requirements.
• Verify patient insurance, update demographics, and collect copays.
• Coordinate patient flow with nursing staff for safe, smooth visits.
• Maintain front desk and reception area in a welcoming state.
• Support multiple centers as needed during absences or high volume.

Skills

Front desk

Healthcare experience

Insurance verification

EHR/EMR systems

Scheduling software

Customer service

Communication skills

Multitasking

Learning agility

Adaptability

Education

Diploma or GED

Job description

Full Time|Monday–Friday|Day Shift|Infusion Center-Based

We’re looking for a Front Desk Coordinator with more than just a friendly face — we’re looking for a calm, capable operations pro who’s ready to help redefine the patient experience from the moment someone walks through our doors.

This is a high-impact, patient-facing role where your attention to detail, healthcare expertise, and ownership mindset make all the difference. From managing appointment scheduling and verifying insurance to setting the tone for each visit, you’ll be a key part of what makes IVX Health feel exceptional.

About the Role

As a Front Desk Coordinator, you’ll play a critical role in shaping the care experience for our patients. This Monday-Friday, regular business hours role involves providing exceptional service as the first point of contact while supporting the daily operations of our infusion centers. From managing schedules to maintaining patient records, your work will ensure that our centers run smoothly and our patients feel valued.

What You’ll Do

• Lead First Impressions — Greet patients with warmth and professionalism, answering phones and supporting visitors with confidence and care
• Manage Scheduling and Coordination — Schedule, reschedule, and confirm appointments, ensuring all pre-visit requirements and authorizations are in place
• Ensure Operational Excellence — Verify patient insurance, update demographic information, and collect copays with accuracy and integrity
• Collaborate with Clinical Teams — Coordinate patient flow and communicate clearly with nursing staff to ensure a smooth and safe experience
• Maintain an Inviting Space — Keep the front desk and reception area organized and stocked, maintaining a welcoming, polished environment
• Support Across Centers — Flex as needed to support other centers within your market during staff absences, openings, or higher-volume days

What We're Looking For

• 1–3 years of front desk or administrative experience in a medical or healthcare setting
• High School Diploma or GED required
• Strong understanding of insurance verification, billing basics, and the patient intake process
• Proficiency in EHR/EMR systems and scheduling softwareKnowledge of medical terminology and patient-facing protocols
• Exceptional customer service and communication skills
• Ability to multitask in a fast-paced environment while staying organized and accurate
• Quick learning agility—you adapt fast, absorb new processes quickly, and stay ahead of the curve
• Adaptable and dependable, with a willingness to support multiple centers and adjust to evolving workflows

Why You'll Love IVX Health

We’re not just redefining care for our patients — we’re redefining it for our teams, too. When you join IVX, you’ll find:

• Predictable Hours:Monday–Friday, regular business hours with rotating Saturdays
• Supportive Culture:Work with a compassionate, values-driven team
• Professional Growth:Tuition reimbursement, CEU access, and development opportunities
• Comprehensive Benefits:Medical, dental, vision, 401(k) match, disability, and more
• Life-Friendly Perks:Paid volunteer time, wellness support, and family-building benefits

About IVX Health

IVX Health is a national provider of infusion and injection therapy for patients managing complex chronic conditions. Through a patient-centered approach focused on comfort, convenience, clinical excellence, and exceptional service, we're redefining the care experience and improving lives every day. As a growing healthcare organization, we're committed to supporting our employees with meaningful work, professional development opportunities, and a culture built on collaboration, innovation, and purpose.

Guided by Our Purpose

Mission: To improve the lives of those we care for by redefining the care experience.

Vision: To be the nation's preferred destination for pharmaceutical care of complex chronic conditions.

Values: Be Kind. Do What's Right. Never Settle. Make It Happen. Enjoy the Ride.

• Medical, Dental, and Vision Coverage
• Prescription Drug Coverage and Telemedicine Services
• Health Savings Account (HSA), Health Reimbursement Arrangement (HRA), and Flexible Spending Options
• 401(k) Retirement Plan with Company Match
• Life, AD&D, and Disability Insurance
• Accident, Critical Illness, and Hospital Indemnity Coverage
• Fertility and Family Planning Support
• Tuition Reimbursement and Certification Assistance
• Continuing Education and Professional Development Resources
• Employee Assistance Program and Wellness Support
• Paid Time Off
• Volunteer Time Off and Charitable Giving Match
• Employee Referral Bonus Program

Benefits may vary based on employment status and eligibility.

EEO STATEMENT

IVX Health is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where all employees are treated with respect and provided equal employment opportunities. Employment decisions are made based on business needs, job requirements, qualifications, merit, and applicable law.

IVX Health prohibits discrimination, harassment, and retaliation of any kind and is committed to providing reasonable accommodations to qualified individuals with disabilities and those with sincerely held religious beliefs.