Front Desk Associate/Site Manager - Full-Time

Spectrum Association Management, Inc.; Corpus Christi (TX); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Hybrid Empowerment Plan

Best Places to Work award

PTO and holidays

Medical, Dental, Vision

401k program

Job summary

Spectrum Association Management, Inc. is seeking a Site Manager to travel to communities we manage and perform property inspections for compliance. A company vehicle is provided for drives, with mileage reimbursement if your own vehicle is used.

The role includes administrative duties and direct interaction with homeowners. You will embark on a year-long education program with mentorship to become an industry expert within three years, emphasizing service, problem-solving, and professional

Responsibilities

• Drive to the communities Spectrum serves to perform site inspections for compliance and note non-conformities.
• Answer phones and emails, respond to voicemails in a timely manner, and maintain professional communication.
• Accept and record payments for annual assessments and deposits, and process vendor payments.
• Maintain logs of projects, requests, and issues, and escalate as needed for completion.
• Support residents by understanding inquiries, researching information, and providing clear responses.

Job description

ARE YOU INTERESTED IN LEARNING A NEW INDUSTRY AND SKILL SET? (No previous industry experience required)

We are looking for positive and motivated professionals who would like to make a complete career change into property and HOA community management. We do not require prior experience, as we have our own education company that will provide you with an industry-leading educational foundation. The initial training will take one year, and you will be an industry expert in three years. You will also have mentors assigned to provide real-life support to advance your skill set. The education in community management will serve you well in future roles in our company or in your external career progression.

We are grateful to be in a stable and essential industry, and growing, during these various times. We are currently hiring qualified candidates who can start immediately! Would you want to work in a stable, recession-proof industry?

If you are a positive and engaged professional who is passionate about great customer service and desires to work for a company that is an innovator, and if you enjoy learning and problem-solving, are disciplined, organized, and an accountable team member, then this may be the right career move for you.

WHAT IS A SITE MANAGER?

The Site Manager is responsible for driving to the communities we manage on a regular basis and making notations of non-compliant homeowners. For an informative role description, please visit https://spectrumam.com/DIL-Site-Manager.pdf. This position directly inspects homes for compliance by driving through neighborhoods Spectrum serves. These drives are completed in a company vehicle, but you may occasionally be asked to use your own vehicle to complete drives due to scheduling issues. (If this occurs, we do pay mileage for the use of your own vehicle)

OTHER RESPONSIBILITIES

• Improve service by recommending improved processes and identifying new product and service applications
• Work with homeowners regarding various issues involving compliance and resolution of those issues
• Respond to customer inquiries by first understanding the inquiry, then reviewing previous similar inquiries and responses, researching other information, assembling the information, forwarding the information to the customer, and verifying that the customer understands
• Continually increase job knowledge by participating in educational opportunities, and read and understand governing documents of each homeowner’s association
• Some of the properties that we manage may require you to walk some areas of the property.
• If the vehicle provided for this role is not available to drive due to repairs or maintenance, you will need to be able to drive your personal vehicle during the whole time of the repairs/maintenance. Mileage reimbursement will be provided for the use of your personal vehicle.

Administrative Duties

• Answer phones & emails and respond to all voicemails in accordance with same-day response policy
• Become familiar with Association and Spectrum policies and procedures and develop a base knowledge of various departments to assist residents quickly and without escalation
• Accept and record payments for annual assessments, replacement amenity cards, rental fees & deposits and allocate them appropriately
• Submit invoices, process check requests for vendor payments, input receipts for credit card purchases
• Maintain log of ongoing projects, requests, concerns & issues, and follow up with the appropriate parties as needed for completion
• Logs correspondence with homeowners in company systems
• Communicates clearly, professionally, and accurately
• Maintains customer relationships by responding to inquiries, documenting actions, and resolving customers’ concerns
• Demonstrates integrity, honesty, and knowledge that promotes the Spectrum culture
• Maintains a calming demeanor during customer interaction and peak time

Requirements

WHO IS SPECTRUM?

We are a dynamic and exciting team of great people with a mission to continuously provide excellent service to the communities we work with. In business since 2001, we manage hundreds of homeowners’ associations in Texas and Arizona. Our highly engaged culture drives who we are. We have been honored with the Best Places to Work award for 17 years running, showing we truly value our employees first! Our team enjoys an empowering work schedule, full benefits offering, generous PTO, a voice to make change, and opportunities to create good in your community.

Our vibrant culture is everything to us. We are only looking for professionals interested in joining and being part of a work family. The person next to you is incredibly important in how you measure your success. If someone asks for help you always volunteer just like they would do for you. We are all students and teachers on our teams.

SPECTRUM ASSOCIATION MANAGEMENT HIGHLIGHTED BENEFITS

We offer a comprehensive package that is more than just a paycheck

• Hybrid Empowerment Plan - Our culture is based on trust. We empower our employees to work in-office and remotely based on the role, requirements of the business, and preference of the employee. Determined after the training phase.
• Recognized as Best Places to Work since 2007!
• Fastest Growing Company - Fast Track 50 in 2020.
• San Antonio-based homeowners’ association management company.
• Privately owned with over 21 years in business, and during those years, we have never had to lay anyone off.
• Work / Life balance.
• 5 weeks of PTO (in addition to paid holidays) to allow for rest, travel, family, and hobbies.
• 11 paid Holidays
• Forty paid hours per year for community service activities.
• Internal Learning and Development Management System.
• The full suite of benefits includes Medical, Dental, Vision, STD/LTD, Life/AD&D, and a 401k program.
• Free in-house medical clinic (in the San Antonio office – virtual appointments for other offices).
• Well-structured career track plan with a 6-month review.
• Hourly Pay : $18.00
• Office location: 715 S Upper Broadway, Corpus Christi, TX 78401
• For more information about Spectrum AM, visit our website at https://spectrumam.com

If your application is a good match, you can expect to be contacted to schedule a phone interview as the next step

Spectrum AM is an Equal Opportunity Employer