Front Desk Associate

Art of Problem Solving; United States; On-site; USD 27,000 - 28,000; Part time

Benefits offered by this job

Paid sick leave

Employee discounts on classes

Beast Academy Online subscriptions

401(k) retirement plan

Job summary

AoPS Academy is seeking a friendly, part-time Front Desk Associate for our Portland, OR campus. You will greet students and families, answer calls and emails, and help with admissions and campus operations.

The role emphasizes strong communication, organization, and the ability to work with staff and families in a fast-paced environment. In-person hours and flexibility are required year-round.

Qualifications

• Experience interacting with customers and families.
• Strong organizational and computer skills.
• Excellent verbal and written communication in English.

Responsibilities

• Answer phone calls and emails; pass information to staff.
• Welcome students and families.
• Respond to inquiries via phone and email.
• Maintain calendars and schedule meetings.
• Assist admissions and follow-ups as needed.
• Organize classroom and office supplies.
• Take inventory and tidy the facility.
• Support campus operations with other procedures.

Skills

Customer service

Organizational skills

Verbal and written communication

Google Workspace

Tools

Google Docs

Google Sheets

Google Calendar

Job description

Job Description

Job Description

Position summary:

As part-time front desk staff at our location in Portland, OR, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy while classes are in session. Additionally, in this role you will support campus operations by helping take inventory, tidying up the facility, and assisting the full-time staff with other campus procedures to ensure things are running smoothly.

The Front Desk Associate will:

• Serve as campus receptionist; answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member
• Warmly welcome both current and prospective students and their families
• Manage and respond to customer inquiries both by phone and email
• Maintain multiple calendars, schedule meetings and ensure everything is up-to-date
• Use internal database to generate reports and lists, and perform data entry tasks
• Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups
• Organize and prepare classroom and office supplies
• Take inventory to support campus operations
• Supervise students between classes
• Perform light cleaning duties and tidying up the facility
• Assume responsibility for the organization, operation, and appearance of the lobby and front desk area
• Assist full-time staff with other campus procedures to ensure things are running smoothly
• Participate in occasional outreach/inreach opportunities
• Other duties as assigned

The ideal candidate has:

• Experience confidently interacting with customers; experience interacting with families and students (elementary through high school) preferred
• Strong organizational and computer skills
• Excellent verbal and written communication skills; knowledge of correct grammar, spelling, and English usage
• Establish and maintain positive, effective working relationships with students, parents, staff, and the general public
• Ability to work both independently and collaboratively
• Maintain flexibility to effectively solve problems under pressure
• Administrative and/or customer service experience
• Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.)
• Motivated to learn new technologies
• Maintain customer confidentiality
• Excited about our mission of motivating high-performing students
• Lift up to 25lbs

Work schedule:

• This is an in-person, part-time position at our Portland campus.
• Front Desk hours are weekday afternoons/evenings and weekends during the academic year, averaging 12-20 hours per week

Our team is currently seeking candidates who can work the following days and hours:

Day Hours (PT)Sunday9:30 AM - 1:30 PM Sunday11:00 AM - 5:00 PM Monday-Thursday2:00 PM - 6:30 PM Monday-Thursday5:00 PM - 9:00 PM

Why join AoPS:

• Pay Rate: Range of 19.44 - 19.89/hour
• Impact: Be the welcoming face of AoPS Academy, supporting campus operations and helping create positive first impressions for students and families in our mission to train great problem solvers
• Culture: Join a team of lifelong learners dedicated to discovering, inspiring, and training high-performing students in advanced problem-solving education
• Benefits: Paid sick leave, employee discounts on classes and Beast Academy Online subscriptions
• Future Planning: 401(k) retirement plan with company match
• Quality of Life: Part-time flexibility with afternoon/evening hours during academic year and day shifts available in summer

About AoPS Academy

• AoPS Academy is a year-round educational enrichment program.
• Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies.
• AoPS Academy is a program of Art of Problem Solving, a global leader in K-12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, creating an environment where exploration meets challenge, right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learni