Front Desk Associate

Hireology; Columbus (OH); On-site; USD 29,000 - 42,000; Full time

Job summary

Hireology is seeking a Front Desk Associate in Columbus, OH to welcome guests, check them in and out, and answer questions with a service-oriented mindset.

The role emphasizes accuracy in transactions, teamwork across departments, and professional communication. A High School Diploma is preferred, and the position is non-exempt with standard hospitality hours.

Qualifications

• High School Diploma (or GED) preferred.
• General computer knowledge including Excel, Word, Outlook, and Internet tools.
• Ability to operate a calculator, fax, and printer.

Responsibilities

• Processes guest check-in and check-out in a professional, hospitable manner.
• Enforces cash handling, check, and credit policies and balances transactions.
• Delivers all guest messages, mail, and packages in a timely manner.
• Greets visitors and directs them to destinations.
• Operates front desk equipment (Switchboard, PMS) and ADA devices.
• Maintains communication with all departments and completes shift paperwork.

Skills

Customer Service

Cash Handling

Front Desk

Computer Skills

Communication

Time Management

Education

High School Diploma

Tools

Excel

Word

Microsoft Outlook

Access database

Adobe

Internet Explorer

Job description

Job Title: Front Desk Associate

Reports To: Assistant General Manager

FLSA Status: Non-Exempt

Summary: The Front Desk Associate is responsible for ensuring guests are checked in and out of the hotel while answering any questions or concerns guests or visitors may have.

Essential Duties and Responsibilities:

• Processesguestcheck-inandcheck-outin a professional, hospitable, and friendly manner
• Enforces and executes all cash handling, check, and credit policies toaccuratelybalancetransactions,chargesandpayments,andguestbilling
• Deliversallguestmessages,mail,andpackagesinatimelymanner

• Greets persons entering establishment immediately and directs or escorts them to specific destinations

• Operates front desk equipment including but not limited to: Switchboard and PMS. Operates all ADA Compliant devices including pool lift and TTY accessibility suitcase
• Maintainsconsistentcommunicationespeciallywith all departments
• Completes necessary shift paperwork and ensures accuracy on shift checklist, logbook,courtesycallbacklog,bank/shift sign-over, adjustment log, vendor log, andallotherforms, reportsorchecklistsassigned
• Closes guest accounts at time of check out and assures satisfaction
• Researchandattempttoresolveguest complaints or problems within theestablishedguidelines
• Assists with cleaning up the lobby and monitoring the breakfast bar
• Performs an average score of at least 6 on two test calls per quarter if tested
• Produces 2 potential sales leads through internet research each week
• Completes coaching calls as required
• Stocks and maintains product inventories for Suite Shop/Market
• Performs all other duties as may be assigned

Competencies:

• Customer Service - Manages difficult or emotional client and employee situations; Responds promptly to client and employee needs; Solicits client feedback to improve service; Responds to requests for service and assistance; Meet commitments.
• Safety - The employee is safety conscious about the workenvironment and equipment. The work area is free of debris to prevent trip and slip hazards. All safety guards and other safety devices are in its proper location, are functional, and utilized effectively on a consistent basis.
• Language Skills: Ability to read, analyze, and interpret documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to interact clearly and effectively, in both written and oral communication, with supervisor, clients, staff, vendors, etc.
• Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure.
• Time Management – Prioritizes work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.

Qualifications:

Education and/or Experience: High School Diploma (or GED or High School Equivalence Certificate) preferred.

Computer and Equipment Skills:

General computer knowledge including but not limited to: Excel, Word, Microsoft Outlook, Access database, Adobe, and Internet Explorer. Website training a plus. Must be able to operate a calculator, fax, and printer.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires the employee to regularly talk or hear and frequently to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception, ability to adjust focus, climbing stairs, grasping, and pushing/pulling,