FRONT DESK AGENT - Full Time

SCP Hotel; Oregon (IL); On-site; USD 25,000 - 40,000; Full time

Job summary

A leading hotel in Oregon is seeking a Front Desk Agent to create a welcoming experience for guests. The role includes managing check-ins and check-outs, addressing guest inquiries, and ensuring exceptional customer service. Candidates should possess strong communication skills and previous customer service experience, along with the ability to work in a fast-paced environment.

Qualifications

• Must be a U.S. citizen or possess a valid work permit.
• Fluency in English required; other languages beneficial.
• Previous customer service experience required.

Responsibilities

• Provide exceptional customer service at the front desk.
• Process guest check-ins and check-outs accurately.
• Resolve guest complaints and ensure satisfaction.

Skills

Customer Service

Communication

Problem-solving

Multi-tasking

Teamwork

Education

High school diploma or equivalent

Tools

Hospitality software systems

Microsoft Office

Google Suite

Job description

Description

The Front Desk Agent will be the first point of contact for guests, providing exceptional customer service and ensuring a smooth check-in and check-out process. As a Front Desk Agent, you will play a key role in creating a positive and welcoming experience for our guests.

The Job

• Anticipate guests’ needs, respond promptly, and acknowledge all guests, however busy and whatever time of day.
• Maintain positive guest relations at all times. Resolve guest complaints to over-the-moon satisfaction.
• Follow Hotel policies with lost and found items.
• Adhere to Hotel requirements for guest and team member accidents or injuries and in emergency situations.
• Continuously promote sanitation, safety, and security efforts.
• Encourage Social Media/5-star compliments or reviews on OTA’s.
• Greet guests warmly and efficiently, processing check-ins and check-outs with accuracy and speed.
• Maintain knowledge of Hotel features/services, hours of operation, room types, rates and numbers, layout, decor, appointments, special packages and promotions, daily count, expected arrivals and departures, group activities, and departmental policies and procedures.
• Manage reservations and room assignments, ensuring accuracy and availability.
• Process payments and handle guest accounts, adhering to company policies and procedures.
• Respond to guest requests and concerns promptly and professionally, resolving issues to their satisfaction.
• Responsible for maintaining an efficient and effective flow of information with guests, team members, managers, housekeeping, and other departments within the Hotel.
• Upsell hotel services and amenities to maximize revenue opportunities.
• Maintain a clean and organized front desk area, ensuring a professional appearance.
• Collaborate effectively with other departments to provide seamless service to guests.
• Follow all safety and security protocols to ensure the well-being of guests and staff.
• Ensure security of guest room access.
• Maintain confidentiality, security, and integrity of organizational data.
• Inspect, plan, and ensure that all materials and equipment are in complete readiness for service.
• Maintain knowledge of correct maintenance and use of equipment.
• Maintain knowledge of and comply with all departmental policies, service procedures, and standards.
• Access all functions of computer/software systems.
• Other duties as assigned.

Requirements

Job Requirements

• Must be a United States citizen or possess a valid work permit.
• Must be able to read, write, and speak English. Fluency in other languages is beneficial.
• Must be able to accurately follow instructions, both verbally and written.
• Ability to work a flexible schedule that may include evenings, weekends, and holidays.
• Must be able to work in a fast-paced environment with urgency and empathy.
• Outstanding coordination and multi-tasking abilities.
• Professional in appearance and demeanor.
• Ability to learn, understand, and work within POS, PMS, CRM, and other Hospitality-specific software systems.
• Must have general computer skills including Microsoft Office and Google Suite.
• Must have the ability to deal effectively and interact well with guests, vendors, and team members.
• Must have the ability to resolve problems and/or conflicts in a diplomatic and tactful manner.
• Ability to calculate figures and amounts using basic math.

Supervision

• Reports to the Front Office/Desk Manager.

Education and Experience

• High school diploma or equivalent.
• Previous customer service experience is required.
• Previous Front Desk experience preferred.
• Familiarity with hotel reservation systems (experience with specific systems is a plus
• State Alcohol Serving Certificate.