Front Desk Agent

TPG Hotels and Resorts; Saunderstown (RI); On-site; USD 21,000 - 28,000; Full time

Job summary

TPG Hotels and Resorts is seeking a Front Desk Agent to warmly greet guests, manage check-in/out, and coordinate reservations in a fast-paced environment. You will handle payments, answer calls and emails, and provide local recommendations to ensure a memorable stay.

The role emphasizes accuracy, superior communication, and teamwork with housekeeping and management to maintain service standards across properties.

Qualifications

• High school education or equivalent.
• Strong guest service orientation and basic accounting skills.
• Familiarity with hospitality practices preferred.
• Calm and professional under pressure.
• Proficiency with computer, calculator, phone and office equipment.
• Excellent written and verbal communication; strong organizational and time management skills.

Responsibilities

• Greet guests and assist with check-in/check-out.
• Process payments, issue invoices, and handle billing inquiries.
• Answer calls, respond to emails, and direct inquiries to the right departments.
• Manage reservations and modify bookings as needed.
• Assist guests with requests and local information.
• Perform administrative duties and maintain organized front desk area.
• Monitor access and issue visitor badges; coordinate with security.
• Handle cash transactions and reconcile at end of shift.
• Multi-task and collaborate with housekeeping, maintenance, and management.

Skills

Guest service

Time management

Communication

Customer service

Basic accounting

Education

High school diploma or equivalent

Tools

Computer

Calculator

Phone

Office equipment

Job description

Job Overview

The Front Desk Agent is the first point of contact for guests and clients entering the establishment. They are responsible for providing excellent customer service, managing administrative tasks, and ensuring a smooth and welcoming experience for all visitors.

What You'll Be Doing

• Greeting and Check-In: Welcome guests, clients, or customers in a friendly and professional manner. Assist with the check-in process, verify reservations, and provide necessary information about the facility's services, amenities, and policies.
• Check-Out and Payment Processing: Handle check-out procedures, process payments, and issue invoices or receipts as needed. Ensure accuracy in billing and resolve any payment-related queries.
• Phone and Email Communication: Answer incoming phone calls, direct calls to the appropriate department or person, and provide information or assistance as required. Respond to emails and inquiries promptly and professionally.
• Reservation Management: Manage room or service reservations, cancellations, and modifications. Ensure accurate data entry and maintain an up-to-date reservation system.
• Guest Services: Assist guests with requests such as room changes, additional amenities, directions, and local recommendations. Address and resolve guest complaints or concerns in a timely and courteous manner.
• Administrative Tasks: Perform various administrative duties, including managing mail and packages, maintaining the visitor log, organizing files, and ensuring the front desk area is organized and presentable.
• Security and Access Control: Monitor access to the premises, issue visitor badges or passes, and ensure security protocols are followed. Collaborate with security personnel when necessary.
• Cash Handling: Handle cash transactions accurately and securely. Maintain an organized cash drawer and reconcile transactions at the end of each shift.
• Multi-Tasking: Manage multiple tasks simultaneously, including attending to guests, answering phone calls, handling inquiries, and completing administrative tasks.
• Collaboration: Work closely with other departments such as housekeeping, maintenance, and management to ensure smooth operations and guest satisfaction.
• Emergency Response: Follow established procedures for emergency situations, such as fire alarms or medical emergencies. Provide assistance to guests and staff as needed.

Skills And Abilities

High school education or equivalent experience. Strong guest service orientation, basic accounting skills, and familiarity with hospitality industry practices preferred. Ability to remain calm and professional under pressure. Proficiency in operating a computer, calculator, phone and other office equipment. Excellent communication skills, both written and verbal, with good organizational and efficient time management skills.

Working Conditions & Physical Effort

Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines.

Benefits

Benefits for Full Time employees may include:

• Health, Dental and Vision Insurances
• Disability Insurances
• Supplemental Life Insurances
• Flexible Spending Accounts
• 401(k) Retirement Plan with company match
• Paid Time Off, Vacation and Holidays
• Employee Assistance Program
• AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE!

*Benefits vary by location*

Part-Time Benefits Also Available!

EEO/VET/DISABLED