Front Desk Agent

Hotel Zoe Fisherman's Wharf; San Francisco (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Tiered Medical Plans

401K Matching Program

Paid Holidays

Vision Insurance

PTO and Sick Pay

Employee Discounts

Job summary

Hotel Zoe Fisherman’s Wharf in San Francisco seeks a Front Desk Agent to check guests in/out, assign rooms, handle billing, and assist with guest requests. You will welcome guests, explain amenities, answer calls, and coordinate with Housekeeping to maintain occupancy and service quality.

Requirements include 1–2 years in luxury hotel front desk, neat appearance, strong communication, and fluency in English.

Qualifications

• College degree preferred.
• 1–2 years experience in luxury hotel front desk preferred.
• Must reflect flexible schedules including weekends/holidays.
• Neat, well-groomed appearance.

Responsibilities

• Welcome guests, check them in/out and issue room keys.
• Explain hotel amenities and services to guests.
• Answer calls with proper etiquette and professionalism.
• Coordinate with Housekeeping on room status and guest concerns.
• Resolve guest complaints and ensure satisfaction.
• Input reservations and manage guest information.
• Handle billing and present folio; resolve disputed charges.
• Assist departments with information on groups/inventory.

Skills

Patience and diplomacy

Organizational skills

Opera

Microsoft Outlook

Attention to detail

Problem solving

Clear communication

English fluency

Confidentiality

Physical stamina

Education

College degree preferred

Tools

Opera

Microsoft Outlook

Job description

Position Overview

The Front Desk Agent is responsible for processing all guest check-ins, check-outs, room assignments, and room change/late check-out requests. Secure payment; activate/reissue room keys. Ensure rates match market codes, document exceptions. Verify/adjust billing for guests. Communicate with appropriate staff when guests are waiting for an available room. Advise guest of messages. Coordinate with Housekeeping to track room status and guest concerns. File guest paperwork or documentation. Provide information and assistance to all guests and visitors.

Position Overview

The Front Desk Agent is responsible for processing all guest check-ins, check-outs, room assignments, and room change/late check-out requests. Secure payment; activate/reissue room keys. Ensure rates match market codes, document exceptions. Verify/adjust billing for guests. Communicate with appropriate staff when guests are waiting for an available room. Advise guest of messages. Coordinate with Housekeeping to track room status and guest concerns. File guest paperwork or documentation. Provide information and assistance to all guests and visitors.

Must be flexible and available to work any day of the week.

Key Responsibilities

• Welcome guests, check them in, distribute room keys and explain the hotel's amenities.
• Maintain complete knowledge of hotel operations, scheduled daily activities, and room product.
• Answer telephone calls within 3 rings, using correct salutations and telephone etiquette.
• Explain local amenities and attractions to guests.
• Ascertain callers' needs through open-ended questions.
• Obtain all designated information to book a reservation.
• Accommodate special requests and designate such in system following hotel SOP’s.
• Access guest history records to best service guests; maintain accurate information in guest history files.
• The ability to exercise personal discipline and extra diligence to assure that projects are completed on a timely basis.
• Resolve guest complaints, ensuring guest satisfaction.
• Obtain assigned bank and ensure accuracy of contracted monies. Always keep assigned bank secure.
• Communicate pertinent guest information to designated departments/personnel (i.e. special requests, amenity delivery).
• Present folio to guest and resolve any disputed charges.
• Assist all departments/executives in obtaining appropriate information regarding groups, inventory, and guest information.
• Input reservations
• Perform additional duties, as assigned.

Required Skills

• High levels of patience, tact, and diplomacy.
• Strong organizational, prioritization skills and ability to work well under pressure and meet deadlines.
• Strong knowledge of Opera & Microsoft Outlook is a plus.
• Possess an eye for the smallest detail and maintain a keen sense of urgency.
• Ability to think clearly, remain calm, and resolve problems using good judgement.
• Communicate clearly, concisely, and openly.
• Written communication in a clear and concise manner.
• Exude high energy and demonstrate a knack for building rapport with guests and colleagues.
• Exhibits organizational abilities and shows a natural skill for multi-tasking, prioritizing, and anticipating needs.
• Fluency in English both verbally and non-verbally, fluency in additional languages a plus.
• Ability to maintain confidentiality of guest information and pertinent Hotel data.
• Must be able to bend, stoop, squat and stretch to fulfill necessary tasks.
• Must be able to lift, push, and pull up to 25lbs. on a regular and continuing basis.
• Must be able to stand and exert well-paced mobility for up to 8 hours in length.

Qualification Standards

• College degree preferred.
• 1 to 2 years of previous experience in a similar position in a luxury hotel preferred.
• All colleagues must maintain a neat and well-groomed appearance.
• Due to the dynamic nature of the hospitality industry, the Front Desk Agent may be required to work varying schedules to reflect the business needs of the hotel, including but not limited to weekends and holidays.

Wage Rate: $31.21 per hour

About Hotel Zoe

Inspired San Francisco experiences start at our Fisherman’s Wharf boutique hotel. Hotel Zoe is known for its unbeatable location, award-winning service, and outstanding cuisine, but it’s our whimsical spirit that really sets us apart. As part of the EOS Hospitality Group, we believe in Shared Accountability, Humility & Kindness, Creative Problem Solving, Collaboration & Community and Do Well and Do Good. Hotel Zoe offers competitive salaries and robust benefit plans.

Full Time Hourly Benefits

• Tiered Medical Plans- Cigna or Kaiser
• Plans include Chiropractic and Acupuncture
• Long Term Disability
• Tiered PPO Dental Plans
• Voluntary Supplemental Medical Plans
• Vision
• Paid Holidays
• Employee Assistance Program
• PTO and Sick Pay
• Flexible Spending Account (FSA)
• 401K Matching Program
• Life & AD&D Insurance
• Pre-Tax Commuter and Parking Benefits
• Discounts on off site parking

Full Time Hourly Perks

• EOS Employee Rates plus 50% off F&B and Retail
• Employee discounts in Pescatore Restaurant
• Employee Job Referral Program
• Employee Recognition Programs and Appreciation Events
• Discounts Work Safety Shoes

Important Notice

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Hotel Zoe is an Equal Opportunity Employer without regard to people formerly experiencing homelessness, race, color, creed, gender, gender expression, gender identity, religion, marital status, registered domestic partner status, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, age, veteran status, national origin or ancestry, political affiliation, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. Hotel Zoe hiring policies require a background check for all applicants working directly with at-risk populations.