Front Desk Agent

Pacific Hotel Management, LLC; Palo Alto (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Pacific Hotel Management, LLC is seeking a Front Desk Agent for our Palo Alto property. The role involves greeting guests, handling check-in/check-out, assisting with reservations, and promoting hotel services to enhance guest satisfaction.

Ideal candidates have at least 1 year of hospitality/customer service experience, strong English communication, and the ability to multitask in a fast-paced environment. The position requires professional attire and a customer-first mindset.

Qualifications

• Minimum of High School Diploma or equivalent.
• Minimum 1 year of customer service experience in Hospitality or equivalent.
• Strong English business communication skills.

Responsibilities

• Greet guests and assist with check-in/check-out.
• Assist guests with reservations and hotel services.
• Manage multiple calls, emails, and requests while maintaining professionalism.
• Assist with luggage handling and escort guests to rooms or areas as needed.
• Deliver packages and maintain front entrance area free of congestion and safety issues.
• Coordinate communications with other hotel departments to ensure guest satisfaction.

Skills

Customer service

Hospitality skills

English proficiency

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Email drafting

Job description

The Front Desk Agent will be responsible for assisting guests in the Front Office Department. At the Front Desk the agent is the first point of contact for the hotel and responsible for providing personalized service to guests upon arrival, during their stay and upon departure. The Front Desk Agent will also be responsible for assisting guests with their reservation needs while promoting hotel services, promotions, etc. and anticipating guest needs to promote higher guest satisfaction.

Duties And Responsibilities

Overall Operations

• Promote hotel services, facilities and anticipate guest’s needs to promote higher guest satisfaction.
• Demonstrate brand standards, behaviors, hallmarks and mandates.
• Follow all emergency and safety guidelines in order to provide a safe and secure environment for guests, associates and visitors.
• Follow all guidelines, policies and procedures as outlined by PHM’s Employee Handbook such as, reporting to scheduled shift, report to work on time, reporting absences, have a professional demeanor, etc.

Front Office Operations

• Greet all guests and or associates upon contact.
• Provide parking guidance and or make transportation arrangements.
• Check-in/Check-out guests.
• Assist with hotel reservations for guest rooms.
• Assist with escorting guests to their room and or other hotel area as needed.
• Assistance with carrying, holding and or storing luggage and or other items.
• Manage multiple phone calls, radio calls, e-mails and or requests.
• Deliver packages, newspaper, group amenity deliveries and or any other item requested.
• Maintain hotel entrance clean and clear of congestion and report any safety matters to Maintenance.

Interpersonal Relationships

• Spark conversations with guests and associates in a professional manner, smile often, and establish relationships in order gain trust and loyalty.
• Assist with training and or providing guidance to new associates when requested.
• Resolve and address all guest and associate questions and or concerns in a creative and professional manner.
• Report any issues, concerns and or suggestions to management.
• Have constant communication with all hotel departments in order to ensure guest satisfaction.

Financials

• Follow posted schedule to help reduce overtime and missed meal hours.
• Follow all cash handling procedures.

WORKING ENVIRONMENT

The hotel is in a public business atmosphere, which varies temperature based indoor and outdoor climate. The nature of this job is mainly indoors but may outdoors based on business demands.

Some travel is required either locally to attend hotel events not limited to meetings, trainings etc.

EDUCATION

Minimum of High School Diploma or equivalent.

Work Experience

Minimum of 1 year of customer service experience in Hospitality or equivalent.

Knowledge

• Understand hotel function and guest profiles.
• Knowledge of local area including restaurants, landmarks, shopping centers and or local attractions.
• Possess comprehensive computer knowledge such composing e-mails, drafting letters, using Microsoft Office, Outlook and knowing how to use search engines.

Skills

• Strong English business communication skills both verbal and written.
• Strong interpersonal skills such as listening, smiling, relating, asking questions, teamwork, etc.
• Have the skill to manage multiple tasks at a time, maintain focus and structure, and know how to prioritize.
• Have the skill to resolve conflicts with ease and professionalism to ensure maximum guest and associate satisfaction and or skill to communicate any guest/associate conflict with management

Abilities

• Ability to develop and maintain relationships with both associates and guests to build trust and loyalty.
• Ability to maintain consistent positive energy, self-motivation, and passion for hospitality.
• Ability to keep hotel sensitive information confidential such as guest profiles, credit card information, etc.
• Ability to learn new software and computer systems.
• Ability to easily adapt to various situations, constant change, handle pressure and remain composed and focused.

Physical Requirements

• Prolonged standing/walking/sitting for duration of the shift.
• Ability to walk around the hotel, up and down stairs, stoop, kneel, lift a minimum of 50 lbs. and push and pull approximately 100 lbs.

BUSINESS ATTIRE

To present a professional and business image to guests, associates and public we ask that all associates follow PHM’s dress and grooming standards available in the PHM Handbook on page 16. Standards include wearing full uniform at all times, uniform must be neat, clean and wrinkle free, practice good personal hygiene, and grooming.

Preferred Qualifications

• Degree/Certifications in Business Management or Hospitality
• Bilingual or Multilingual
• Prior hotel experience
• Emotional Intelligence Training

The Sheraton Hotel, Palo Alto(a Pacific Hotel Management Hotel), functions 7 days a week, 24 hours a day. All associates must acknowledge and understand this fact and be aware that at times it may be necessary to move an associate from their accustomed shift as business dictates.