Front Desk Agent

Paycom - ATS; Laguna Beach (CA); On-site; USD 27,000 - 39,000; Part time

Benefits offered by this job

Free golf

Discounted pet insurance

Discounted theme park tickets

Job summary

The Ranch at Laguna Beach is seeking an experienced Front Office Agent to join our team in Laguna Beach, CA. This part-time role focuses on warmly greeting guests, accurately registering arrivals, and processing payments while maintaining security and records.

Ideal candidates have prior customer service experience, familiarity with night audit in hospitality, and knowledge of Opera PMS. Strong communication and flexible scheduling are valued in our resort environment.

Qualifications

• Experience in customer service is required.
• Night audit in a hotel or resort environment preferred.
• Knowledge of Opera (PMS) system is desirable.

Responsibilities

• Greet guests upon arrival with a warm and sincere welcome.
• Register guests into the computer, verify reservation, address, and credit card information.
• Accept payment for guests’ accounts at registration and checkout; maintain a house bank and report receipts daily.
• Issue keys and control entrance of safety deposit boxes; post charges as needed.
• Escort guests to their rooms if no bellman is available and time permits.
• Engage with guests using FORBES standards to ensure a positive guest experience.
• Cross-train in Reservations and Housekeeping to assist during busy periods.
• Additional duties as necessary.

Skills

Customer service

Night audit experience

Communication skills

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Opera PMS

Job description

Position Overview

Level: Experienced, Job Location: Laguna Beach, CA 92651, Position Type: Part Time, Salary Range: $24.00 - $24.00 Hourly, Job Shift: Any, Job Category: Customer Service

Front Office Agents have three primary purposes, including, but not limited to:

• Greeting guests with a friendly and sincere welcome
• Registering guests and handling cash
• Maintaining proper record-keeping for guest accounts

DUTIES & RESPONSIBILITIES

• Greet guests upon arrival with a warm and sincere welcome.
• Register guests into the computer, verifying reservation, address, and credit card information.
• Accept payment for guests’ accounts both at the time of registration and at checkout. Maintain a house bank and make a deposit and accurate report of receipts daily. Cash checks and exchange currency for guests.
• Issue keys and control entrance of safety deposit boxes. Post miscellaneous charges as requested.
• Escort guests to their rooms in the event that a bellman is not available and if time permits.
• Engage with guests using FORBES standards and training to ensure a positive guest experience.
• Cross-train in Reservations and Housekeeping to assist during heavy business levels.
• Additional duties as necessary and assigned.

NOTE: This description is not intended to be all-inclusive. Other related duties may be assigned as required in addition to the principal duties outlined above.

SUPPORTIVE FUNCTIONS

• Handle mail, packages, and facsimiles.
• Create reservations for guests who are at the desk or who call in after hours.
• Assist the bellman in storing any luggage.
• Additional duties as necessary and assigned.

PERKS AND DISCOUNTS

Discount packages include: Free golf (based on availability), discounted pet insurance, discounted tickets to Disneyland, Universal Studios, Knotts Berry Farm and more!

Qualifications: REQUIREMENTS FOR THE POSITION

Education and Licensing:

• High school or equivalent education required.
• Bachelor’s Degree preferred.

Skills and Experience:

• Previous customer service experience required. Experience with Night Audit in a hotel or resort environment preferred. Knowledge of Opera (PMS) system desired.

Grooming

• All team members must maintain a neat, clean and well-groomed appearance per The Ranch standards.

Competencies:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Ability to solve problems and make rational decisions.
• Knowledge of The Ranch operations, its services, and facilities.

PHYSICAL DEMANDS

• Most work tasks are performed indoors. Temperature generally is moderate and controlled by The Ranch environmental systems.
• Position requires walking and giving direction most of the working day; must be able to stand and exert well-paced mobility for up to 4 hours in length. Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to reach different outlets and other departments of The Ranch on a timely basis.
• Must be able to exert well-paced ability in limited space.
• Must be able to bend, stoop, squat and stretch to fulfill cleaning tasks.
• Must be able to lift up to 15 lbs. on a regular and continuing basis.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

OTHER

Regular attendance is essential to the successful performance of this position. Irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the fluctuation in business levels in the hospitality industry, team members may be required to work varying schedules to reflect the business needs of The Ranch. In addition, attendance is required at all scheduled training sessions and meetings.

Upon employment, all team members are required to fully comply with company rules and regulations for the safe and effective operation of The Ranch’s facilities. Team members who violate The Ranch rules and regulations will be subject to disciplinary action, up to and including termination of employment.

This description is intended to indicate the typical kinds of tasks and levels of difficulty that are required of positions given this title. This job description is not an exclusive or exhaustive list of all job functions that a team member in this position may be asked to perform from time to time. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of team members under their supervision.

Flexibility with working hours and on-call rotation.

Equal Employment Opportunity Policy Statement

The Ranch at Laguna Beach provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.Harassment includes, but is not limited to, offensive remarks, jokes, slurs, visual displays, physical conduct, or any other behavior that creates an intimidating, hostile, or offensive work environment. This policy applies to all employees and applicants, as well as contractors, interns, volunteers, and any others conducting business with or on behalf of The Ranch. It applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.This policy prohibits all forms of harassment and retaliation for reporting or participating in EEO-related investigations or complaints. Any employee who violates this policy may be subject to disciplinary action up to and including termination. The Ranch encourages employees to report all incidents of harassment to a member of management, HR department, and/or anonymous hotline or web portal. All reports are treated seriously, handled confidentially to the extent possible, and investigated promptly and fairly. When necessary, corrective action will be taken to stop the conduct and prevent its recurrence. Managers and supervisors are expected to model inclusive behavior, promptly address inappropriate conduct, and report concerns to HR. They are instrumental to ensure that the work environment remains free of discrimination and harassment.All employees are expected to read, understand, and comply with this EEO Policy. Acknowledgment of this policy may be required during onboarding and periodically throughout employment.