Front Desk Administrator - Arkansas

The Workforce Group; Arkansas; On-site; USD 19,286 - 24,796; Full time

Job summary

The Workforce Group, a LEMOINE company, is seeking organized Front Desk Administrators to support Emergency Response Logistics for deployed personnel in disaster zones in Arkansas. You will manage hotel check-ins/outs and ensure smooth transitions for linemen and field staff, delivering high service levels during deployments.

These are seasonal positions with potential travel on short notice. Candidates must be available to deploy within 24–72 hours and work irregular hours, including nights,

Qualifications

• High school diploma or equivalent required.
• Experience in hospitality, hotel operations, customer service, or logistics coordination preferred.
• Ability to manage fast-paced interactions and maintain accurate records using technology.
• Strong administrative and organizational skills.
• Professional, courteous presence in high-demand environments.
• Willingness to work irregular hours during deployments.

Responsibilities

• Greet and assist deployed personnel during hotel check-in/check-out.
• Set up check-in areas with tables, signage, and reminders.
• Distribute room keys and track assignments.
• Maintain lodging records and real-time occupancy updates.
• Coordinate with hotel staff to confirm reservations and resolve issues.
• Assist with finding alternate accommodations if needed.
• Provide guidance to incoming/outgoing personnel and escalate complex issues.
• Collaborate with logistics and supervisory teams to support field operations.
• Perform other duties as assigned.

Skills

Administrative skills

Organizational skills

Verbal and written communication

Problem-solving

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Summary

The Workforce Group a LEMOINE company is currently seeking organized, solution-focused individuals to serve as Front Desk Administrators in support of our Emergency Response Logistics Support Reservists Cadre Team. In this role, you will be responsible for managing the check-in and check-out process of linemen and field staff deployed to assist in disaster recovery operations. Front Desk Administrators serve as a critical point of contact for ensuring smooth hotel transitions, resolving rooming issues, and delivering a high standard of service to field personnel.

These are seasonal positions and, if activated, will likely require travel on short notice, generally lasting from several days to a few weeks and possibly 30 days or more, depending on the disaster response needs. Ideal candidates for these missions will be available to deploy within 24 to 72 hours of notification.

Location

Disaster Response Locations in Arkansas

Duties and Responsibilities

• Greet and assist deployed personnel during hotel check-in and check-out processes.
• Set up check-in areas, including tables, signage, and posted reminders for guests to pack their bags or prepare for departures.
• Distribute room keys and track assignments using digital or paper rosters.
• Maintain accurate lodging records and ensure real-time updates of occupancy data.
• Communicate directly with hotel staff to confirm reservations and resolve availability issues.
• Assist with locating alternate accommodations for linemen if hotels are over capacity.
• Provide guidance and clear instructions to incoming and outgoing personnel.
• Troubleshoot lodging-related problems and elevate complex issues to the logistics team when necessary.
• Support field operations by collaborating with logistics, administrative, and supervisory teams.
• Perform other job-related duties as assigned.

Qualifications

A high school diploma or equivalent is required. Previous experience in hospitality, hotel operations, customer service, or logistics coordination is preferred. Candidates must be comfortable managing fast-paced interactions, solving lodging-related issues, and using technology to maintain accurate records.

• Strong administrative and organizational skills are required.
• Ability to remain professional, courteous, and helpful in high-demand environments.
• Problem-solving mindset with a focus on providing timely and effective solutions.
• Excellent verbal and written communication skills.
• Comfortable working irregular hours, including nights, weekends, and holidays during deployments.
• Proficiency with Microsoft Office and mobile communication tools is preferred.
• Valid driver's license and reliable transportation is required.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.