Front Desk Administrator

MeBe; Kearny (NJ); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Competitive pay based on experience

Paid days off

Medical, Vision, Dental

Life, AD&D, Accident Insurance

401k program

Tuition discounts

Job summary

MeBe Family is seeking an organized administrative assistant to support the Learning Center operations in New Jersey. You’ll handle filing, greetings, email checks, and document creation, ensuring a smooth front-desk experience for families and staff.

This role emphasizes attention to detail, multi-tasking, and a positive, professional demeanor. Competitive pay and benefits support your well-being as you contribute to quality care.

Qualifications

• Attention to detail and quality work.
• Strong planning and organizational skills.
• Clear, courteous communication with families and staff.
• Collaborative, team-oriented mindset.
• Familiarity with G Suite is a plus.
• Ability to think on your feet in a dynamic environment.
• Demonstrates a positive, customer-focused attitude.

Responsibilities

• Manage administrative functions for the Learning Center (filing, copying, scanning, mailing).
• Verify incoming new patient paperwork is completed.
• Greet guests professionally and treat each person individually.
• Check and respond to company emails.
• Respond to questions from staff and families.
• Create documents using Canva, Excel, or related programs.
• Maintain equipment and inventory; coordinate repairs.

Skills

Attention to detail

Planning & organization

Excellent communication

Team player

G Suite familiarity

Problem solving

Customer-oriented attitude

Think on your feet

Tools

G Suite

Job description

MeBe Family is a provider of evidence-based therapies for children with autism and other special needs. Our mission is to empower families, professionals, and communities by educating and training them on evidence-based approaches. Our secret sauce? Play-filled, research-based care across multi-disciplines including ABA, Speech and OT.

At MeBe Family, you’ll be offered more than a job. You’ll work with extraordinary team members who share a common goal, to help children with autism be their best selves. Your days will be filled with meaning and purpose.

About You

• You take pride in your work, pay attention to the small details, and have a reputation for doing quality work. Above all, you firmly believe that quality care is synonymous with collaborative care.
• You value transparency and operate with candor and compassion. You inspire others to be their best selves.
• You love to weave fun and laughter into whatever you do. Making a positive impact is what drives you.
• You value individuality and find yourself gravitating towards people with other interests who think outside the box, and push the status quo.

About What You’ll Work On

• Managing administrative functions for the Learning Center (e.g. filing, copying, scanning, mailing, etc.)
• Verify incoming new patient paperwork is completed
• Greet guests positively, treating each person as an individual and in a professional manner
• Check and respond to company emails
• Responds to questions and request for information by staff and families
• Generate Canva, Excel or other related program documents to create requested documents
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment needed
• Maintain front lobby space
• Assist in planning and set up for center social events
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies; restocking supplies as needed
• Other duties, as requested

Qualifications:

• Availability 10:00AM - 6:00PM M-F
• Ability to "think on your feet" and problem-solve on the go
• High level of planning and organizational skills; high energy; excellence driven; strong communication skills; team player
• Familiarity with G Suite a plus
• Ability to maintain composure in high stress situations
• Excellent customer-oriented attitude
• Prioritize and handle multiple tasks simultaneously

Benefits Include:

• Industry benchmarked, competitive pay based on experience
• $21.50 -$23.50 per hour
• Paid days off
• Medical, Vision, Dental
• Life, AD&D, Accident, Hospital Indemnity, Short Term Disability, and Critical Illness Insurance
• Invest in your mental health with access to free mental health sessions
• Protect your pet with discounted pet insurance
• Secure your future with our 401k program
• Tuition discounts available to all employees through our University Partnerships
• Work tools provided
• Company sponsored, fun events for everyone

For more information, please visit our website at www.mebefamily.com

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Compensation

$21.50 – $23.50 per hour