Front Desk Administrative Assistant

Zs Associates; California, Thousand Oaks (MO, CA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Front Desk Administrative Assistant to enhance productivity and support a dynamic team. This role involves managing schedules, coordinating meetings, and handling travel logistics, all while providing exceptional front desk service. Join a collaborative environment where your organizational skills and proactive approach will be valued. This position offers a chance to thrive in a professional services setting with opportunities for personal growth and development. If you're ready to make a meaningful impact and be part of a diverse team, this opportunity is perfect for you.

Benefits

Health and Well-being Benefits

Financial Planning

Annual Leave

Professional Development Programs

Collaborative Culture

Qualifications

• 1-3 years of experience as an administrative assistant or receptionist.
• High school diploma required; post-secondary education preferred.

Responsibilities

• Manage scheduling, travel logistics, and administrative processes.
• Perform front desk duties and support multiple consulting professionals.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Proactive Self-Starter

Education

High School Diploma

Associate's/Bachelor's Degree

Tools

MS Office (Word, PowerPoint, Excel, Outlook)

SAP

Concur

Job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers, and consumers worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage, and passion to drive life-changing impact to ZS.

Our most valuable asset is our people.

At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems—the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

FRONT DESK ADMINISTRATIVE ASSISTANT

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Los Angeles, CA office. The Front Desk Administrative Assistant performs administrative support functions and operations for several consulting professionals within the office as well as front desk operations.

What you'll do:

• Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);
• Provide scheduling support to multiple individuals (appointment, calendar, and meeting management);
• Complete administrative processes (time and expense reports);
• Prepare domestic and international travel logistics (itineraries, visas, etc.);
• Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting/support materials);
• Address problems and troubleshoot with internal and external stakeholders;
• Handle special projects with demanding deadlines;
• Perform front desk duties such as answering phones, greeting visitors, mail management, maintain Security Card access and Visitor list;
• Serve as a back-up to Operations Assistant;
• Hours are 8:00 am – 5:00 pm, Monday-Friday (in-person).

What you'll bring:

• High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
• 1 - 3 years of relevant work experience as an administrative/operations assistant or receptionist, preferably in a professional services environment;
• Computer fluency with MSOffice (Word, PowerPoint, Excel, and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
• Experience working both independently and with a team in a demanding environment;
• Sense of humor appreciated.

Perks & Benefits:

ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth, and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths, and collaborative culture empower you to thrive as an individual and global team member.

Travel:

Travel is a requirement at ZS for client-facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

Considering applying?

At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

To Complete Your Application:

Candidates must possess or be able to obtain work authorization for their intended country of employment. An online application, including a full set of transcripts (official or unofficial), is required to be considered.

NO AGENCY CALLS, PLEASE.

Find Out More At: www.zs.com

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