Front Desk

Humanitary Medical Center Inc; Winter Haven (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Paid Holidays

401K

Voluntary Life Insurance

Employee Assistance Program (EAP)

Employee discounts

Medical Insurance

Job summary

Humanitary Medical Center Inc. is seeking a Front Desk professional in Winter Haven, FL. The role greets patients, schedules appointments, answers routine questions, and maintains records using practice management software and portals.

Ideal candidates will be bilingual in Spanish and English, with experience as a Medical Receptionist, strong communication skills, and a professional, empathetic approach to patient care. The position is full time in a clinical reception area.

Qualifications

• Must be able to communicate in Spanish and English.
• Proven experience as a Medical Receptionist or similar role.
• Active listening and communication skills.
• Knowledge of HIPAA regulations and maintaining patient confidentiality.
• Capable of managing difficult or emotional customer situations by responding promptly to members needs and requests.
• Patient focus, multi-tasking, time management, attention to detail, quality focus.
• Capable to demonstrate empathy.
• Superior customer service skills.
• A high level of professionalism and understanding of patients' rights and responsibilities.
• Must exhibit good active listening and comprehension skills.
• Ability to handle patient’s requests, concerns and complaints.
• Work well under stressful conditions and treat patients with respect and dignity.
• Excellent interpersonal and organizational skills.
• Able to write, read and speak clearly.

Responsibilities

• Greets patients, schedules appointments, and maintains records.
• Uses PMS, patient portal, and reminder systems to manage scheduling and records.
• Maintains a safe, secure work environment and complies with regulations.
• Welcomes patients and visitors by phone or in person.
• Demonstrates compassion, empathy and patience with patients.
• Communicates effectively with patients, families, and staff.
• Performs various office tasks as needed
• Minimizes patients' stress by addressing questions and maintaining calm in reception.
• Distributes mail and couriers.
• Protects patient confidentiality of medical and personal information.
• Follows policies, reports needed changes to maintain operations.
• Provides directions to the office to new patients, practitioners, and vendors.
• Contributes to team effort by achieving related results.
• Other duties as assigned

Skills

Bilingual Spanish & English

Active listening

Communication skills

HIPAA knowledge

Customer service

Professionalism

Handling stressful situations

Attention to detail

Interpersonal skills

Reading and writing clearly

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Desk

Full Time Winter Haven, FL, US

Humanitary Medical Center is a state-of-the-art healthcare facility dedicated to providing high-quality, compassionate, and patient-centered care. With a focus on innovation, clinical excellence, and community wellness, our team of healthcare professionals delivers comprehensive services across multiple medical specialties.
At HMC, we prioritize patient safety, comfort, and dignity. Our multidisciplinary care teams work collaboratively to ensure a seamless and personalized healthcare experience.

Essential Duties & Responsibilities

• Serves patients by greeting them, answering routine questions, scheduling appointments, and maintaining records and accounts
• Uses practice management software (PMS), patient portal and appointment reminder systems, mobile applications, and other forms of technology to manage scheduling, interact with patients and providers, and update files and patients’ records
• Maintains safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations
• Welcomes patients and visitors in person or on the telephone and takes detailed messages as needed
• Demonstrates compassion, empathy and patience when dealing with patients
• Communicates effectively and professionally with patients, their families, and medical staff to address any concerns or special requirements
• Performs various office tasks as necessary
• Minimizes patients’ stress by anticipating their anxieties, answering questions, and maintaining a calm and orderly environment in the reception area
• Collects, sorts, distributes, or prepares mail, messages, or courier deliveries
• Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information.
• Maintains operations by following policies and procedures, reporting needed changes
• Provides directions to the office to new patients, consulting practitioners, and vendors
• Contributes to team effort by accomplishing related results as needed
• Other duties as assigned

This job description is not intended to be all-inclusive. Our associates may be required to perform other related duties as necessary to meet the ongoing needs of the organization.

Requirements

• Must be able to communicate in Spanish and English
• Proven experience as a Medical Receptionist or similar role
• Active listening and communication skills
• Knowledge of HIPAA regulations and maintaining patient confidentiality
• Capable of managing difficult or emotional customer situations by responding promptly to members needs and requests
• Patient focus, multi-tasking, time management, attention to detail, quality focus
• Capable to demonstrate empathy
• Superior customer service skills
• A high level of professionalism and understanding of patients' rights and responsibilities
• Must exhibit good active listening and comprehension skills
• Ability to handle patient’s requests, concerns and complaints
• Work well under stressful conditions and treat patients with respect and dignity
• Excellent interpersonal and organizational skills
• Able to write, read and speak clearly
  
• Physical Requirements/Working Environment
  
  • Able to stand, sit or walk as needed
  • Able to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear; and taste or smell
  • Able to kneel, crouch or stoop if necessary
  • Able to lift up-to 10 pounds, bend, often move objects and assist patients to move
  • Work in a well-lighted, clean environment
  • Fast Paced environment
    
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work Schedule- 8 hours per day
• Benefits that we offer:
  • Paid time off (PTO)
  • Paid Holidays
  • 401K
  • Voluntary Life Insurance
  • Employee Assistance Program (EAP)
  • Employee discounts
  • Medical Insurance

• Your participation in any of these benefits is subject to eligibility, and other conditions of employment.

Humanitary Medical Center Inc. complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Humanitary Medical Center Inc. is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.