FRONT DESK

Chawla Pointe LLC; Mississippi; On-site; USD 28,000 - 42,000; Full time

Job summary

Chawla Pointe LLC is seeking a Reservations Agent to handle guest inquiries and processing of reservations using a central reservation system and the hotel’s PMS. You will prepare confirmations, manage changes, and coordinate with front desk staff to maintain accurate records.

The role requires strong communication, attention to detail, and the ability to work with sales offices and travel agents to optimize room revenue and occupancy.

Qualifications

• High school graduate or equivalent; must speak, read, write and understand the primary language used in the workplace.
• Ability to communicate with guests and colleagues clearly and professionally.

Responsibilities

• Process reservations by mail, telephone, telex, cable, fax or central reservation system.
• Create and maintain reservation records by date of arrival and alphabetical listing.
• Prepare letters of confirmation and handle cancellations and modifications promptly.
• Communicate reservation information to the front desk and assist preregistration activities when appropriate.
• Monitor advance deposit requirements and assist in room revenue forecasting.

Skills

Reservation systems

Customer service

Communication

Education

High school diploma

Tools

Property Management System

Job description

Job Description

Responds to communications from guests, travel agents, and referral networks concerning reservations arriving by mail, telephone, telex, cable, fax, or through a central reservation system. Creates and maintains reservation records-usually by date of arrival and alphabetical listing prepares letters of confirmation and promptly processes any cancellations and modifications.

Additional duties may include preparing the list of expected arrivals for the front office, assisting in preregistration activities when appropriate, and processing advance reservation deposits.

RESERVATION AGENT DUTIES AND RESPONSIBILITIES:

• Processes reservations by mail, telephone, telex, cable, fax or central reservation systems referral.
• Processes reservations from the sales office, other hotel departments, and travel agents.
• Knows the type of rooms available as well as their location and layout.
• Knows the selling status, rates, and benefits of all packages plans.
• Knows the credit policy of the hotel and how to code each reservation.
• Creates and maintains reservation records by date of arrival and alphabetical listing.
• Determines room rates based on the selling tactics of the hotel.
• Prepares letters of confirmation.
• Communicates reservation information to the front desk.
• Processes cancellations and modifications and promptly relays this information to the front desk.
• Understands the hotel's policy on guaranteed reservations and no-shows.
• Processes advance deposits on reservations.
• Helps develop room revenue and occupancy forecasts.
• Prepares expected arrival list for front office use.
• Assists in preregistration activities when appropriate.
• Monitors advances deposit requirements.
• Handles daily correspondence. Responds to inquiries and makes reservations as needed.
• Makes sure that files are kept up to date.
• Maintains a clean and neat appearance and work area at all times.
• Promotes goodwill by beings courteous, friendly, and helpful to guests, managers, and fellow employees.
• Walk around with the client and ensuring that they secure whatever services they are in need of.
• Making arrangements for client’s travel programs.
• Tracks future room availability on the basis of reservations and helps develop forecasts for room revenue and occupancy.
• To be aware of all front office procedures and assist with reception duties when required.
• To be fully aware of and adhere to health and safety, fire, and bomb threat procedures.
• Willing to undertake any reasonable request made by management in any other areas of the house.
• Open and close the availability as and when required of hotel in all the system channels and on the hotel website.
• Configuring rates on the hotels property management system.
• Other duties as assigned.

Education:

High school graduate or equivalent. Must speak, read. Write, and understand the primary language used in the workplace. Must be able to speak and understand the primary language used by the guests who visits the hotel.

Choice, IHG, HILTON Experience preferred