Freelance Onsite Event Coordinator

Lever, Inc.; Chicago (IL); On-site; USD 34,000 - 39,000; Part time

Job summary

Bisnow in Chicago is seeking an on-site Event Coordinator to manage all facets of Bisnow events in your market, including guest registration, onsite logistics, and coordination with sponsors. This hourly role requires availability for partial day events and full-day events once a month, with occasional travel to major U.S.

cities. You will work with Event Managers to confirm venues, A/V, catering, and rentals, collect name badges, handle registration after-hours, and ensure a smooth attendee

Qualifications

• 1–3 years of Event Coordination & Registration experience.

Responsibilities

• Facilitate onsite logistics for Bisnow events in your market.
• Ensure event operations run smoothly from start to finish.
• Participate in a pre-event call to review details.
• Coordinate venues, AV, catering, and rentals before events.
• Pickup name badges and set up registration the day before events.
• Manage onsite ticket sales and charges through Bisnow’s square account.
• Store and transport event inventory and signage as needed.
• Ensure sponsor needs are supported throughout the event.
• Assist with setup of stage, chairs, and other space needs.
• Maintain attendee experience and oversee event surroundings.

Skills

Event coordination

Registration management

Communication skills

Organizational skills

Tools

Square

Job description

This is an hourly role that must sit local to the Chicago area and be available to work partial day events and full day events once a month. Bisnow will provide a calendar with dates for the events you will be needed for in advance. We will prioritize applicants that can travel with Bisnow for events in major cities across the U.S.

BISNOW OVERVIEW

Bisnow is the commercial real estate industry's leading, vertically integrated B2B media platform, covering North America, Canada, the UK and Ireland. We serve the CRE industry through award-winning news and publications, renowned events, wide-ranging marketing services, specialized recruitment solutions, and intelligent sales enablement tools.

With 1.7M+ subscribers and 400+ events annually across 47 markets in the U.S., Canada, the UK, Ireland, and the Netherlands, we don't just cover the industry, we help move it forward.

We inform. We connect. We create opportunities that turn into deals. Global mindset. Hyper-local execution.

KEY RESPONSIBILITIES

• Facilitate all onsite logistics for Bisnow events in your assigned market.
• Ensure every aspect of the event is prepared and runs smooth from start to finish.
• Participate in a 30 minute pre-event call before every event to review details.
• Work with Event Managers to ensure venues, audiovisual, catering and party rental are all confirmed prior to the event.
• Pick up name badges prior to the event and set up registration the day before every event.
• Manage onsite ticket sales and charges through Bisnow’s square account.
• Store all Bisnow event inventory (includes but is not limited to signs, lanyards, label printer, pop up banners, etc.).
• Bring and setup event signage and materials to event space prior to start of event and ensure that all is safely removed from event once concluded.
• Coordinate with Bisnow Clients who are sponsoring the event to ensure that they are pleased and supported throughout the event.
• Work with party rental vendors to set up stage, chairs, tables, etc. (raw space events only).
• Be aware of your surroundings at all time to provide an A++ attendee experience- this includes coffee, food, music, trash cans, etc.

WHAT ARE WE LOOKING FOR?

• 1 - 3 years of Event Coordination & Registration experience.
• Entrepreneurial mindset, self discipline, organized and ambitious work ethic.
• A positive and energetic attitude with exceptional communication skills.
• Ability to work with a high-energy, sales-team.

$25 - $28 an hour

Example:

Morning Event Hotel - (5 hours)

Morning Event Raw Space - (7 hours)

Full Day Hotel - (11 hours)

Full Day Raw Space -(14 hours)

Our values demand that we be curious, self-aware, fearless, consistent. We say yes to seemingly insurmountable challenges because we dare ourselves to push further. And we go the distance because we are individually and collectively entrepreneurial, always asking: Why can’t it be done? We find a way because we care more than the competition. We embrace team and disown ego. We are ruthlessly disciplined and unabashedly kind. We unreservedly challenge the status quo and vigorously fight for new levels of excellence. We believe the difference between good and great is exceptional communication. We obsess over creating value for our team and our customers. We push ourselves and our industry to be more inclusive, to champion diversity and to fight racism, gender bias and all forms of inequality. We never peak. We never quit. We never have excuses. We own our failures and we commit to being smarter and stronger because of them. We give our best today and even better tomorrow. We are here to win.