Freelance Event Associate

VDA Inc; Somerville (MA); On-site; USD 20,664 - 34,440; Part time

Benefits offered by this job

Flexible scheduling

Exciting projects

Competitive pay

Collaborative environment

Job summary

An experiential event design agency in Somerville is seeking a Warehouse Helper for part-time and freelance opportunities in event production. The candidate will assist in organizing, packing, and loading event materials, maintain warehouse cleanliness, and support event setup and breakdown. Ideal candidates are detail-oriented, can lift over 50 lbs, and are available for flexible schedules. Competitive hourly rates based on experience are offered, making this a great opportunity in the events industry.

Qualifications

• Prior experience preferred in warehouse, scenic, lighting, audio, or driving.
• Valid driver's license required for driving positions.

Responsibilities

• Assist in organizing, packing, and loading event materials and equipment.
• Maintain warehouse cleanliness and inventory tracking.
• Support event setup and breakdown as needed.

Skills

Attention to detail

Ability to lift 50+ lbs

Fast-paced work environment

Job description

VDA is a leading Experiential Event Design Agency specializing in 3D marketing and design for virtual and physical solutions that bring brands to life. We work across Corporate Meetings, Tradeshows, Themed Events, Exhibits, Retail Environments, and Corporate Facilities. Our team thrives on delivering high-impact experiences that engage audiences and elevate brands.

As we expand, we are seeking skilled freelance and part-time team members to support our warehouse operations, event productions, and logistics.

We are currently hiring for multiple temporary, part-time, and freelance positions, including:

• Warehouse Helper
• Lighting Technician
• Van Driver
• Truck Driver (16'-26' Box Truck)

These roles play a vital part in ensuring the seamless execution of world-class events, from prepping and transporting equipment to setting up and operating technical elements.

Role Summary & Responsibilities

Warehouse Helper

• Assist in organizing, packing, and loading event materials and equipment.
• Maintain warehouse cleanliness and inventory tracking.
• Support event setup and breakdown as needed.
• Construct, assemble, and install scenic elements for event setups.
• Work with carpentry, painting, and other fabrication materials.
• Ensure scenic elements are transported and set up safely and efficiently.

Lighting Technician

• Assist in setting up and operating lighting equipment for events.
• Ensure proper rigging and cabling of lighting systems.
• Troubleshoot any lighting issues during setup and execution.
• Set up and manage audio equipment, including speakers, microphones, and mixing consoles.
• Troubleshoot audio issues and ensure high-quality sound for events.
• Assist in load-in and load-out of AV equipment.
• Transport event equipment and materials to and from event locations.
• Safely load and unload materials with attention to organization and protection.
• Ensure all transportation is completed on schedule and according to safety standards.

Qualifications

• Prior experience in your respective role (warehouse, scenic, lighting, audio, or driving) preferred.
• Strong attention to detail and ability to work under tight deadlines.
• Ability to lift 50+ lbs and work in a fast-paced environment.
• Valid driver's license required for driving positions (CDL not required for box truck drivers).
• Availability for flexible, event-based schedules, including nights and weekends.

What We Offer

• Freelance & Part-Time Work – Flexible scheduling based on event needs.
• Exciting Projects – Work on high-profile events, tradeshows, and activations.
• Competitive Pay – Hourly rates based on experience and role.
• Collaborative Environment – Be part of a team that brings creative visions to life.

Join Our Freelance Team!

If you're looking for part-time, freelance opportunities in event production and logistics, we’d love to hear from you! Apply today and be part of VDA’s dynamic event execution team.

Salary Description
Competitive hourly rates, based on role and experience.