Freedom of Information Act (FOIA) Program Assistant - (60023676)

State of South Carolina; South Carolina; On-site; USD 38,000 - 52,000; Full time

Job summary

The State of South Carolina Department of Public Safety's FOIA section, housed within the SC Highway Patrol, seeks an assistant to support the FOIA process and ensure compliance with state laws. You will respond to requests, gather information from divisions, prepare and redact materials (including AXON videos), handle inquiries by phone, mail, and e-mail, and perform general administrative tasks.

Candidates should have a high school diploma and relevant program experience; a bachelor’s degree

Qualifications

• High school diploma with relevant program experience; a bachelor's degree may substitute.
• Strong administrative capabilities including organization and computer/database skills.
• Ability to coordinate diverse administrative functions and communicate effectively.

Responsibilities

• Assist in all aspects of the FOIA process to ensure compliance with state FOIA laws.
• Respond to FOIA requests, gather information from divisions, and prepare/redact materials (including AXON videos).
• Field inquiries by phone, mail, and email; perform standard administrative tasks and process FOIA fees.

Skills

Administrative skills

Research

Education

High school diploma

Tools

AXON videos

Job description

Serves as an assistant in the Freedom of Information Act (FOIA) section of the SC Highway Patrol. Assists in all aspects of the FOIA process to help ensure the department's compliance with state FOIA laws.

Assists the FOIA coordinators by responding in a timely and courteous manner to FOIA requests, including research, entering new requests into the database, working with divisions of SCDPS to gather requested information, applicable documents and media, and preparing and redacting materials for release according to state law, to include AXON videos.

Assists in fielding and responding to telephone inquiries, mail, and e-mail regarding FOIA requests. Must be able to prioritize work flow in conjunction with FOIA Coordinators.

Performs administrative functions such as answering phones, filing and copying.

Sends invoices and collects payment for FOIA fees authorized by law.

Performs other duties as requested.

State Minimum Requirements:

A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

Agency Minimum Requirements:

A high school diploma and relevant experience in administrative services. A bachelor's degree may be substituted for the required program experience.Strong administrative capabilities including organizational and computer/database skills. Word processing, database management, and automated record keeping skills. Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to communicate effectively.

Responsible for the administrative activities associated with processing and responding to requests made under FOIA. Required to follow program-specific protocols as directed.

Ability to work in a fast-paced environment, under deadlines with high attention to detail. Must be able to perform repetitive tasks and sit for extended periods in front of a computer monitor.

The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.