Foundation Operations and Development Coordinator

CMC Recruiting; San Francisco (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

The Public Foundation in San Francisco is seeking an experienced Foundation Operations & Development Coordinator to join a small, highly collaborative team. This broad administrative role covers operations, board administration, development, grantmaking, communications, events, and special projects.

We expect 4–7 years in nonprofit administration or similar coordination roles, with strong organizational skills and discretion.

Qualifications

• Approximately 4–7 years of experience in nonprofit administration, foundation operations, development support, executive support, or a similarly broad coordination role.
• Experience independently managing multiple priorities, deadlines, and stakeholders.
• Experience supporting boards, committees, senior leaders, donors, grantees or external partners strongly preferred.
• Experience with donor databases, CRM, and other applications.
• Strong judgment, initiative, and follow-through.
• Exceptional organization and attention to detail.
• Clear and professional written and verbal communication skills.
• Proficiency with Microsoft Office, videoconferencing platforms, and modern productivity tools.
• The ability to handle confidential information with discretion.
• A collaborative, service-minded approach and comfort working on a small team.

Responsibilities

• Support the President and Foundation staff with scheduling, calendars, expense reports, correspondence, and day-to-day administrative needs.
• Coordinate board and committee meetings, including invitations, RSVPs, quorum tracking, agendas, materials, video meetings, and follow-up.
• Review, edit, and finalize meeting summaries and minutes.
• Process incoming donations and maintain accurate donor and contact records.
• Prepare acknowledgment letters, donor lists, mailings, and basic reports.
• Support appeals, campaigns, website updates, collateral, and other communications projects.
• Coordinate vendors, catering, materials, and logistics for board meetings and special events.
• Maintain organized files, records, workflows, and documentation.
• Help evaluate and implement technology or systems that can improve productivity.
• Own recurring administrative and operational processes from start to finish.
• Identify opportunities to improve systems, timelines, and internal coordination.
• Step into special projects and changing priorities as needed across a small, hands-on team.

Skills

Experience managing multiple deadlines

Experience supporting boards/leaders/d

Job description

A well-established public foundation focused on improving the health and wellness of the San Francisco community is seeking an experienced Foundation Operations & Development Coordinator.

This individual will join a small, highly collaborative team and support all areas of the organization, including operations, board administration, development, grant making, communications, events, and special projects.

This is a broad administrative role. The right person will be experienced, resourceful, and comfortable taking ownership. They will know how to anticipate needs, keep multiple priorities moving, and follow work through to completion with limited direction.

For someone who enjoys variety, values mission-driven work, and takes pride in making an organization run well, this is an opportunity to have an immediate and visible impact.

What You'll Do:

• Support the President and Foundation staff with scheduling, calendars, expense reports, correspondence, and day-to-day administrative needs
• Coordinate board and committee meetings, including invitations, RSVPs, quorum tracking, agendas, materials, video meetings, and follow-up
• Review, edit, and finalize meeting summaries and minutes
• Process incoming donations and maintain accurate donor and contact records
• Prepare acknowledgment letters, donor lists, mailings, and basic reports
• Support appeals, campaigns, website updates, collateral, and other communications projects
• Coordinate vendors, catering, materials, and logistics for board meetings and special events
• Maintain organized files, records, workflows, and documentation
• Help evaluate and implement technology or systems that can improve productivity
• Own recurring administrative and operational processes from start to finish
• Identify opportunities to improve systems, timelines, and internal coordination
• Step into special projects and changing priorities as needed across a small, hands-on team

What We're Looking For:

• Approximately 4–7 years of experience in nonprofit administration, foundation operations, development support, executive support, or a similarly broad coordination role
• Experience independently managing multiple priorities, deadlines, and stakeholders
• Experience supporting boards, committees, senior leaders, donors, grantees or external partners strongly preferred
• Experience with donor databases, CRM, and other applications
• Strong judgment, initiative, and follow-through
• Exceptional organization and attention to detail
• Clear and professional written and verbal communication skills
• Proficiency with Microsoft Office, videoconferencing platforms, and modern productivity tools
• The ability to handle confidential information with discretion
• A collaborative, service-minded approach and comfort working on a small team

This role is based in the organization’s San Francisco office, with occasional remote work possible. Minimal local travel and occasional attendance at Foundation events may be required.

Why Join:

• Contribute to work that directly supports the health and wellness of the San Francisco community
• Join a small team where your work is visible, valued, and connected to the organization’s mission
• Gain broad exposure to philanthropy, nonprofit operations, development, board governance, grantmaking and community impact