Foundation Fund Administrator

University of Georgia; Kentucky; On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Georgia Foundation Administrator role supports Franklin College and its donors by managing fund-related transactions and budgets. The position ensures timely reconciliations, accurate reporting, and adherence to UGAF policies to safeguard donor funds and resources.

The administrator collaborates with FAST and the Financial Affairs Support Team, handles monthly reconciliations, and assists faculty and staff with fund-related procedures and compliance requirements.

Qualifications

• Bachelor’s degree in accounting, business, or related discipline or equivalent.
• Direct experience in the area of UGA Foundation fund administration.
• Excellent interpersonal, written and verbal communication skills.
• Demonstrated ability to manage multiple projects and meet deadlines.
• Knowledge of UGA/UGAF policies related to foundation funds.
• Experience in budgeting and financial analysis.
• Familiarity with MS Office, FAME, and Adobe tools.

Responsibilities

• Maintain the master budget for all Foundation funds within assigned departments.
• Coordinate with FAST for the management and monthly reconciliation of all departmental Foundation funds.
• Provide monthly financial reports to team manager, faculty members, and department heads.
• Assist with gift-related transactions and fund-related expenditures.

Skills

Interpersonal communication

Project coordination

Analytical thinking

Attention to detail

Judgement and decision making

Education

Bachelor’s degree in accounting, business, or related discipline

Tools

MS Office Suite

FAME

Adobe

Job description

Foundation Fund Administrator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Details Posting Number S15706P Working Title Foundation Fund Administrator Department Franklin-Deans Business Office About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units. College/Unit/Department website https://franklin.uga.edu

Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information M-F, 8am-5pm Advertised Salary Commensurate with experience Posting Date 09/08/2026 Open until filled Yes Closing Date Proposed Starting Date 10/12/2026 Special Instructions to Applicants Location of Vacancy Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Position Information Classification Title Business Ops Pro-Dept/Unit I FLSA Exempt FTE 1.0 Minimum Qualifications

Minimum Qualifications

• Bachelor’s degree in a related field or equivalent

Preferred Qualifications

Position Summary The Foundation Fund Management ( FFM ) team within the Franklin College Common Business Services Center ( FCCBSC ) provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences’ donor funding. This position provides support for all gift-related transactions and all expenditure, budget, and fund-related transactions. This position collaborates with the FBSO Financial Affairs Support Team ( FAST ); manages and prepares monthly reconciliation for the unit’s foundation accounts; and aids faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

• Completion of a Bachelor’s degree in accounting, business, or related discipline or an equivalent combination of education and experience
• Direct experience in the area of UGA Foundation fund administration
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
• Demonstrated experience in coordinating and managing multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation
• Solid knowledge of UGA and UGAF policies related to foundation funds
• Demonstrated experience performing analysis involving programmatic and fiscal considerations resulting in the formation of action plans
• Experience managing and developing budgets
• Strong attention to detail
• Software experience and expertise in:
• MS Office Suite
• FAME
• Adobe

Physical Demands Sitting and working at a computer for long periods of time Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Fiscal Management:

• Maintain the master budget for all Foundation funds within assigned departments
• Coordinate with FAST for the management and monthly reconciliation of all departmental Foundation funds (endowed and spendable). Ensure that all expenditures are accurately posting to the appropriate fund both within UGA Financials and FAME
• Provide monthly financial reports to team manager, faculty members, and department heads

Percentage of time 70

Approvals and Compliance:

• Maintain knowledge of fund agreements
• Serve as the approver in the UGA Financial Management system for Foundation fund-related transactions
• Serve as reviewer/approver for all transactions submitted to UGAF ; Coordinate with Dean’s Office as needed
• Work closely with FAST to oversee processing of scholarships and awards in Scholarship Universe
• Ensure compliance with UGA financial processes and standards
• Ensure compliance with UGAF Expenditure Control policy and procedures
• Perform random audits of the processes and procedures within the FFM team, FAST , and the FCCBSC

Percentage of time 30

Contact Information

Recruitment Contact Name Sandy Ledford Recruitment Contact Email [e-mail] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents