Foundation Fund Administrator

University of Georgia; Athens (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Georgia, Athens, invites applications for the Foundation Fund Administrator role within the Franklin College common business services. The position supports donor funding transactions, budgets, and fund-related activities.

Work closely with FAST, manage monthly reconciliations, and assist faculty and staff on policies and procedures. Strong communication, organization, and attention to detail are essential.

Qualifications

• Bachelor's degree in accounting, business, or related discipline or equivalent.

Responsibilities

• Maintain master budget for Foundation funds within assigned departments.
• Coordinate with FAST for monthly reconciliation of Foundation funds.
• Provide monthly financial reports to manager, faculty, and department heads.
• Ensure compliance with financial policies and procedures.
• Oversee Foundation fund-related transactions in UGAF and UGA Financials.

Skills

Bachelor's degree related field

Foundation fund administration

Interpersonal communication

Project coordination

Independent judgment

Policy knowledge

Budget management

MS Office

FAME

Adobe

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

FAME

Adobe

Job description

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the Franklin College of Arts and Sciences

Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department Website

https://franklin.uga.edu

Job Title

Foundation Fund Administrator

Location of Vacancy

Athens Area

Employment Details

• Employment Type: Employee
• FTE: 1.0
• FLSA: Exempt
• Classification Title: Business Ops Pro-Dept/Unit I
• Full/Part time: Full Time
• Work Schedule: M-F, 8am-5pm
• Proposed Starting Date: 10/12/2026
• Benefits Eligibility: Benefits Eligible
• Advertised Salary: Commensurate with experience
• Posting Number: S15706P
• Posting Type: External
• Retirement Plan: TRS or ORP
• Open until filled: Yes

Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

None

Position Summary

The Foundation Fund Management (FFM) team within the Franklin College Common Business Services Center (FCCBSC) provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences' donor funding. This position provides support for all gift-related transactions and all expenditure, budget, and fund-related transactions. This position collaborates with the FBSO Financial Affairs Support Team (FAST); manages and prepares monthly reconciliation for the unit's foundation accounts; and aids faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

• Completion of a Bachelor's degree in accounting, business, or related discipline or an equivalent combination of education and experience
• Direct experience in the area of UGA Foundation fund administration
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
• Demonstrated experience in coordinating and managing multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation
• Solid knowledge of UGA and UGAF policies related to foundation funds
• Demonstrated experience performing analysis involving programmatic and fiscal considerations resulting in the formation of action plans
• Experience managing and developing budgets
• Strong attention to detail
• Software experience and expertise in:
  • MS Office Suite
  • FAME
  • Adobe

Physical Demands

Sitting and working at a computer for long periods of time

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Duties: Fiscal Management

• Maintain the master budget for all Foundation funds within assigned departments
• Coordinate with FAST for the management and monthly reconciliation of all departmental Foundation funds (endowed and spendable). Ensure that all expenditures are accurately posting to the appropriate fund both within UGA Financials and FAME
• Provide monthly financial reports to team manager, faculty members, and department heads

Duties: Approvals and Compliance

• Maintain knowledge of fund agreements
• Serve as the approver in the UGA Financial Management system for Foundation fund-related transactions
• Serve as reviewer/approver for all transactions submitted to UGAF; Coordinate with Dean's Office as needed
• Work closely with FAST to oversee processing of scholarships and awards in Scholarship Universe
• Ensure compliance with UGA financial processes and standards
• Ensure compliance with UGAF Expenditure Control policy and procedures
• Perform random audits of the processes and procedures within the FFM team, FAST, and the FCCBSC