Foundation Database Specialist

Hospital for Special Care; New Britain (CT); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance (employer-subsidized)

Dental insurance

Vision insurance

403(b) with employer match

Paid time off

Life insurance

Short/long-term disability

Health Savings Account (HSA) with ER**

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Tuition reimbursement

Professional development opportunities

Pet insurance

Wellness programs

Employee referral bonus

Recognition initiatives

Job summary

Hospital for Special Care Foundation seeks a Foundation Database Specialist to manage donor information systems, data integrity, gift processing, and acknowledgements. You will lead data analytics, coordinate data sharing with Omatic/CRM systems, and support foundation operations.

Responsibilities include data imports, monthly reporting, and online donor payment integration, with a focus on accuracy and donor relations. Strong Raiser's Edge knowledge and nonprofit data experience are essential.

Qualifications

• Requires Bachelor's degree or higher; four years donor database experience preferred.
• Proficient with Raiser's Edge/RE NXT or similar cloud-based database.
• Strong proficiency in Microsoft Office and data entry accuracy.
• Excellent interpersonal, oral, and written communication; donor relations experience.

Responsibilities

• Manage all donor information systems including data integrity and reporting.
• Handle data imports/entry, data extraction, and data quality initiatives.
• Coordinate online payments integration and gift processing workflows.
• Develop regular revenue and activity reports; support month-end reconciliation.
• Serve as primary data analytics contact and support Foundation staff with insights.
• Provide administrative support to VP & Chief Development Officer (calendar, minutes, communications).
• Assist with events, moves management, and donor acknowledgments.

Skills

Donor data management

Communication skills

Data analysis

Customer service

Education

Bachelor's Degree preferred

Tools

Raiser’s Edge/RE NXT

Microsoft Office

Job description

## Foundation Database SpecialistApply: New Britain, CT: Full time: Posted Today: R26\\_0000001054# **Position Location:**Hospital for Special Care# **Scheduled Weekly Hours:**40# **Work Shift:**First Shift# **Department:**FoundationWe are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!\\*\\*\\*(6605) FOUNDATION DATABASE SPECIALIST **QUALIFICATIONS*** Bachelor's Degree preferred* Minimum of four years donor database management experience* Mastery of Raiser’s Edge, RE NXT, or similar cloud-based database* Proficiency in Microsoft Office* Excellent interpersonal, oral, and written communication skills* Demonstrated experience in donors' relations and customer service**JOB SUMMARY**The Foundation Database Specialist is responsible for managing all donor information systems including reporting, data analysis, gift processing and acknowledgements, managing data import and data entry, data extraction, data quality initiatives, online payment integration, and other related activities. The Foundation Database Specialist will be the lead contact for data analytics, working with staff and stakeholders to understand data needs and to develop actionable insights. This position serves as the primary point of contact for the Foundation Office and supports the day-to-day operations of the Hospital for Special Care Foundation. Also provides administrative support to the VP & Chief Development Officer, including calendar management, meeting coordination, taking and preparing meeting minutes, and internal and external communications.**PHYSICAL DEMANDS*** Uses hands, eyes and ears continuously for telephone and computer use.* Walks throughout the hospital, sitting, standing at frequent intervals.* Bending, reaching to access files and other written materials.* Carries boxes, development materials or donated goods weighing less than 40 pounds.**COGNITIVE DEMANDS*** Frequently uses judgment, tact and problem-solving techniques in working with internal and external customers.* Continuously communicates with others using effective listening, writing, verbal and customer service skills.* Applies analytical and accounting skills to generate accurate financial reports and donor records.* Ability to initiate, prioritize and work independently under deadlines, handling numerous responsibilities simultaneously.* Ability to pay attention to and understand the importance of detail.**WORK DEMANDS*** Work primarily performed indoors in a temperature-controlled environment.* Job requires phone calls, e-mail response and may include working alone or with others.* Schedule or hours may need to be adjusted to meet deadlines.**ESSENTIAL FUNCTIONS*** Manages all aspects of Raiser’s Edge/RE NXT and related systems including data integrity, updates, website integration and corrections.* Develops effective and efficient systems to manage data connections and transfers between Raiser’s Edge/RE NXT and related systems.* Manages processing of all gifts via mail, credit card, online, and stock transfer including batch and gift entry with appropriate coding and packaging.* Produces acknowledgement letters/tax receipts while checking for grammatical/typographical mistakes and knowledge of practical tax receipting protocol.* Generates pledge reminders and invoices.* Manages the month-end process, troubleshooting and auditing data to ensure the smooth transfer of data to the fiscal team as well as performing a monthly reconciliation report and review with fiscal team.* Develops reports and manages the regular distribution of data, including daily revenue report.* Works with relevant hospital departments to support sharing of data and information across data platforms, including Omatic, CRM and volunteer data systems.* Produces queries, reports, lists needed by development staff as needed for data analysis, reconciliation, mailings, events, and moves management.* Event Support, including assisting with tracking of event RSVPs, event registration and check in, and other event support as needed.* Serve as a primary point of contact for the Foundation office including individuals with questions about how to make a gift or following up about gifts made.* Supports the annual HFSC Foundation Scholarship process including promotion of the application, collection of applications and serves a primary point of contact with applicants.* Serve as the primary point of contact for the Foundation office, answering the main phone line, responding to general inquiries, assisting donors with questions regarding charitable giving, and directing calls and requests to the appropriate team members.* Support the day-to-day operations of the Foundation by coordinating office supplies and materials, processing or assisting with departmental invoices, and managing other administrative activities that contribute to the efficient functioning of the department.* Support the overall operations of the Foundation by providing administrative assistance, coordinating departmental needs, and contributing to special projects and other initiatives as assigned, including assisting with the Wealth Screening Tool.* Completes additional tasks as needed.**ADMINISTRATIVE SUPPORT TO VP & CHIEF DEVELOPMENT OFFICER*** Manage the VP’s calendar, scheduling appointments and meetings with internal and external stakeholders.* Coordinate meeting logistics, agendas, materials, and communications with leadership, and community partners.* Attend meetings and events; prepare minutes and track follow-up items* Draft and organize correspondence, presentations, reports, and confidential records.* Provide day-to-day administrative support and assist with Foundation initiatives and special projects as assigned.**COMPENSATION & BENEFITS**At Hospital for Special Care, we are committed to supporting the health, financial well-being, and professional growth of our team members. The wage range for this position is $25.21 to $37.82. Eligible employees may participate in a comprehensive benefits package that includes employer-subsidized medical and dental, vision insurance; a 403(b) retirement savings plan with an employer match of up to 6%; paid time off; employer-paid life insurance; short-term and long-term disability insurance; a Health Savings Account (HSA) with employer contributions; Flexible Spending Accounts (FSA); an Employee Assistance Program (EAP); tuition reimbursement and professional development opportunities; voluntary benefits, including pet insurance; employee wellness programs with access to our onsite fitness and aquatics center; an employee referral bonus program; and meaningful employee recognition and appreciation initiatives. Eligibility for certain benefits is based on scheduled hours worked.