Food Sourcing Coordinator

Mid-Ohio Food Collective; Grove City (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Mid-Ohio Food Collective is seeking a detail-oriented Food Sourcing Coordinator to support Procurement and Donation Acquisition. The role blends office analytics with field-based donor relations, coordinating with vendors and traveling within the network to ensure a steady flow of food to neighbors.

You will manage data in NetSuite and CRM, track compliance, oversee budgets, and assist with invoices to support program success.

Qualifications

• Experience: at least 3 years in coordination, supply chain, procurement or donor relations.
• Education: High School Diploma/GED required; Associate or Bachelor's degree preferred.
• Proficiency in Microsoft Excel and ERP/CRM software; valid driver’s license for travel; professional and empathetic demeanor.

Responsibilities

• Operational Support: help manage food purchase quantities and timing using forecasts and historical data.
• Vendor & Donor Relations: support donor engagement and vendor bid requests; assist with recognition activities.
• Data & Compliance: maintain records in NetSuite/CRM; generate reports via MealConnect; track food safety training.
• Financial Coordination: track expenses against budgets; coordinate invoices with Finance.
• Field Work: conduct site visits with donors and travel up to 90% within the network.

Skills

Microsoft Excel

ERP/CRM software

Education

High School Diploma/GED

Associate degree

Bachelor's degree

Tools

NetSuite (ERP)

MealConnect

Job description

Mid-Ohio Food Collective (MOFC) is looking for a detail-oriented, mission-driven Food Sourcing Coordinator to join our team. If you are passionate about hunger relief and possess strong operational and administrative skills, we want to hear from you!

The Role

As the Food Sourcing Coordinator, you will be the backbone of our Food Sourcing team, supporting both Procurement and Donation Acquisition. You'll ensure a steady flow of food to our neighbors by managing data, coordinating with vendors and donors, and tracking compliance. This is a dynamic role that blends office-based analytics with field-based relationship management.

Key Responsibilities

• Operational Support: Assist in managing the quantity and timing of food purchases using demand forecasts and historical data.
• Vendor & Donor Relations: Support donor engagement, coordinate recognition activities (like thank-you letters and events), and assist with vendor bid requests.
• Data & Compliance: Maintain accurate records in NetSuite (ERP) and CRM systems. Generate reports via MealConnect and track agency compliance regarding food safety and training.
• Financial Coordination: Track expenses against budgets and coordinate invoices with the Finance team.
• Field Work: Conduct site visits with donors and travel within our network (up to 90% of the time) to support program success.

What You Bring

• Experience: At least 3 years in coordination, supply chain, procurement, or donor relations.
• Education: High School Diploma/GED required; Associate or Bachelor's degree preferred.
• Skills/Competencies: Proficiency in Microsoft Excel and experience with ERP/CRM software. Ability to work in varying climate conditions and a valid driver's license for frequent travel. Professionalism and empathy when interacting with vendors, donors, and partner agencies.

Job Conditions

This position requires flexibility to work in varying climate conditions and to travel within the network up to 90% of the time. A valid driver's license and reliable transportation are required.

This job posting is not to be construed as an exhaustive statement of accountabilities, duties, responsibilities or requirements. Any individual may be required to perform any other job-related activities or functions requested by his/her manager, subject to reasonable accommodation. Mid-Ohio Food Collective reserves the right to modify this job description to reflect changes in essential job duties made necessary by changing organizational needs.

Mid-Ohio Food Collective is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

Mid-Ohio Food Collective is a Drug-Free Workplace.

Mid-Ohio Food Collective's pre-employment Drug Screen includes testing for marijuana (THC). Although marijuana may be legal under certain state laws, it remains an illegal substance under federal regulation and therefore our policy as well. A positive test result for marijuana will be treated the same as a positive result for any other illegal, non-prescribed, or unauthorized controlled substance.