Food & Beverage Systems Administrator

Kraft Group LLC; Foxborough (MA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Kraft Group LLC is seeking a hybrid F&B Systems Administrator to optimize Food & Beverage systems, deliver data-driven insights, and support continuous improvement across events. You will own system configuration, data quality, and user administration for assigned F&B applications, focusing on inventory management and operational readiness.

Responsibilities include leading implementations, driving automation with AI/Power BI, and producing actionable analyses on cost, waste, and efficiency to

Qualifications

• Bachelor's degree in a related field.
• 3–5 years in system administration, operations analytics, or process improvement.
• Experience with AI, data analysis and visualization tools.

Responsibilities

• Act as primary administrator for F&B applications, especially inventory management.
• Configure, implement and support F&B systems; manage data integrity and escalations.
• Develop SOPs, training materials and data documentation.

Skills

AI proficiency

Data analysis

Excel

Power BI

SQL

Communication

Organization

Shift flexibility

Education

Bachelor's degree in Business Administration/Operations/Data Analytics/Information Systems

Tools

Power BI

SQL

Excel

Job description

The F&B Systems Administrator is a hybrid role responsible for both administering and optimizing Food & Beverage applications and delivering data-driven insights that enhance business operations.

This position ensures the effective setup, use, and maintenance of F&B systems while also analyzing operational performance, generating actionable insights, and supporting continuous improvement across event-related functions.

DUTIES AND RESPONSIBILITIES

F&B System Ownership & Support

• Serve as the primary administrator and SME for assigned F&B applications, particularly inventory management
• Own ongoing system configuration, event readiness, user administration, data integrity, and issue resolution for assigned F&B applications. Provide second-level support and manage escalations to internal teams or vendors.
• Own daily and event-based data hygiene support and control
• Deliver approved system enhancements and upgrades according to requirements, testing criteria, timelines, and operational‑readiness standards, ensuring positive impact on end‑user experience
• Monitor system performance and act as liaison between business units and vendors.

Implementation & Data Quality

• Lead assigned system implementations through requirements gathering, data cleansing, mapping and validation, testing, integration coordination, vendor and stakeholder management, and operational readiness in accordance with established timelines and requirements.
• Lead business process and workflow design decisions and coordinate integration requirements

Process Optimization & Documentation

• Analyze existing processes to identify inefficiencies and opportunities for improvement.
• Process configuration change requests and maintain accurate system documentation.
• Lead development and maintenance of SOPs, training materials, and user guides.

Sports Operations Data Insights

Automation & Process Improvement

• Leverage AI, PowerBI and reporting automation to reduce use of Excel
• Drive automation initiatives and opportunities to incorporate AI across sports operations work groups in partnership with department leaders and IT to reduce manual workload and improve efficiency.

Operational Analytics & Reporting

• Produce operational analyses that identify actionable trends in food cost, production, waste, and operational efficiency and support documented business decisions.
• Assist Director of Project Management and Workforce Administration on strategic data analyses to support executive decision making.

Strategic Planning & Business Cases

• Develop business cases to support strategic operational projects and long‑term planning decisions.

Special projects and assignments as business dictates.

• Responsible for the maintenance, creation and control of all personally identifiable information or any other information protected by any Confidentiality or Privacy Standards or Company Policies that you have access or knowledge of, including but not limited to any state or federal regulations including HIPAA.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities

SKILLS AND QUALIFICATIONS

• Bachelor's degree in Business Administration, Operations Management, Data Analytics, Information Systems, or related field.
• 3‑5 years of experience supporting or leading system administration, operations analytics, workforce planning, or process improvement.
• Proficiency with AI, data analysis and visualization tools (Excel, Power BI, SQL preferred).
• Ability to distill large, complex datasets into clear, actionable insights.
• Strong communication skills and ability to collaborate across all organizational levels and external vendors.
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment.
• Ability to work nights, weekends, and holidays based on event schedules.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel
• Required to walk the stadium and effectively communicate verbally with employees and guests
• The employee frequently is required to talk or hear
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT

• The noise level is typically loud on event days but moderate on non‑event days

CERTIFICATES, LICENSES, REGISTRATIONS

• None Required

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer Statement

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.