FOIA Operations Coordinator (Remote)

University-of-Illinoi; Chicago (IL); Hybrid; USD 58,000 - 66,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Retirement Plan

Paid time Off

Tuition waivers

Job summary

The University of Illinois System is seeking a FOIA Coordinator in Chicago to coordinate FOIA processing, monitor progress, and provide data analyses to support FOIA administration. The role is based in Chicago with mostly remote work and periodic in-person team meetings.

Responsibilities include processing requests, coordinating with staff and legal counsel, data entry, reporting, and inter-institution collaboration. Requires a Bachelor’s degree and 4+ years in related fields.

Qualifications

• Bachelor's degree in communications, journalism, public relations, legal studies, or a related field.
• Minimum four years of professional experience in communications, journalism, public relations, legal, or a related discipline.

Responsibilities

• Serve as a coordinator for Freedom of Information Act processing team under the direction of the Associate Director of FOIA Administration. For assigned requests, set priorities to ensure prompt compliance consistent with University processes and the law.
• Determine office(s) with responsive documents and notify appropriate staff of a request and response timeline.
• Process responsive documents, marking redactions.
• Prepare response letters for review by the Associate Director.
• Confirm due dates and ensure all requests are fulfilled by their due dates.
• Hold regular check-ins with other coordinators about workload, processes and tools to ensure consistency in FOIA responses.
• In consultation with the Associate Director, consult with legal counsel on processing materials responsive to assigned FOIA requests.
• Assist with the data needs of the FOIA process, a multi-location operation with staff at three universities and in System Offices.
• Enter data as assigned by the Associate Director; ensure data integrity; produce reports upon request; automate reporting and graphics production; research data tracking and manipulation solutions, making suggestions about improved, cost-efficient tracking and reporting options.
• Explore and implement collaboration of FOIA best practices with other public universities in Illinois.
• Serve on system, university, and/or External Relations and Communications committees/teams as assigned.
• Perform other assigned duties appropriate for the position of FOIA Coordinator.

Skills

Excellent communication

Analytical skills

Problem solving

Organizational skills

Microsoft Office

Adobe Acrobat

Media relations

Writing/editing

Team collaboration

Confidentiality

Education

Bachelor's degree in communications, journalism, public relations, legal studies, or a related field

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

The University of Illinois System is seeking a FOIA Coordinator in Chicago to coordinate FOIA processing, monitor progress, and provide data analyses to support FOIA administration. The role is based in Chicago with mostly remote work and periodic in-person team meetings.

Responsibilities include processing requests, coordinating with staff and legal counsel, data entry, reporting, and inter-institution collaboration. Requires a Bachelor’s degree and 4+ years in related fields.