FMLA Coordinator (Human Resource Analyst 1)

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Telework option

Job summary

Commonwealth of Pennsylvania is seeking an FMLA Coordinator in the Liquor Control Board's Human Resources, Systems and Services Division. You will oversee FMLA, modified duty, and related leave programs, guiding employees and managers through essential processes.

The role uses SAP and Excel for processing, reporting, and tracking. Telework may be available part-time, with standard hours 8:00 AM–4:00 PM, Monday through Friday, and a Harrisburg headquarters option if telework is not possible.

Qualifications

• Experience with FMLA, LWOP, and leave programs
• Knowledge of leave rules and documentation requirements
• Ability to review forms and ensure timely approvals

Responsibilities

• Review FMLA and LWOP requests and analyze documentation for timely approval or disapproval
• Process actions to ensure absences are calculated and coded correctly and prepare corrections
• Oversee leave programs including sick family leave, leave donation, and non-work-related modified duty
• Examine suspicious medicals and prepare findings reports
• Provide guidance to employees and supervisors on leave rules and documentation
• Track deadlines, usage, and entitlement periods across programs

Skills

FMLA coordination

Leave management

Policy interpretation

SAP

Excel

Education

Bachelor's degree

Paraprofessional analytical experience

Equivalent combination of experience and training

Tools

SAP

Excel

Job description

Step into a meaningful role as an FMLA Coordinator with the Liquor Control Board, Human Resources, Systems and Services Division. With our team, you will oversee activities and complete processing actions for Family and Medical Leave Act (FMLA), modified duty, and other leave related programs. Your work will help ensure fair and timely decision making; guide employees, supervisors, and managers through key processes; and support employees during challenging life events.

This position is responsible for administering multiple programs to ensure accuracy, fairness, and compliance across all cases. Work utilizes SAP and Excel for processing, reporting, and tracking activities. As FMLA Coordinator, you will perform the following duties:

• Request Processing: Review FMLA and LWOP (leave without pay) requests and analyze required forms and documentation to provide accurate and timely approval or disapproval
• Time Advisor: Complete processing actions to ensure absences are calculated and coded correctly, review reports, research errors, and prepare corrections
• Program Coordination: Oversee and review requests made through leave programs including additional sick family leave, leave donation program, and the non-work-related modified duty program
• Case Investigation: Examine suspicious medicals including those with altered dates and prepare reports of findings
• Employee Guidance: Provide direction to employees and supervisors on leave rules and documentation requirements
• Record Monitoring: Track deadlines, usage, and entitlement periods across all assigned programs.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to four days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Successful completion of the Human Resource Management Trainee program (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year as a Human Resource Assistant 2 or an Equal Opportunity Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of paraprofessional analytical experience and a bachelor's degree; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation. An applicant with a felony conviction within the last ten years of their prospective date of employment is not permitted to work for the PLCB, per section 210(c) of the Pennsylvania Liquor Code. Other criminal convictions will be reviewed on a case-by-case basis.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.