Flight Coordinator

Todd & Weld, LLP; United States; Remote; USD 45,000 - 70,000; Full time

Job summary

A leading aviation company is seeking a Flight Coordinator to manage flight logistics and operations with excellence. This role will focus on optimizing schedules, building client relations, and ensuring compliance with safety standards. The ideal candidate thrives in a dynamic environment and is attentive to details, ensuring high-quality service. Flexibility in work hours is a requirement.

Qualifications

• Proficient in Microsoft Office; strong computer skills.
• Ability to work independently and self-motivated.
• Strong interpersonal skills and service orientation.

Responsibilities

• Coordinate all trip logistics for efficient flight operations.
• Manage client and crew communications and relationships.
• Ensure compliance with aviation regulations and documentation.

Skills

Organizational skills

Communication skills

Problem solving

Time management

Flexibility

Attention to detail

Tools

Microsoft Office

Job description

Mira Vista Aviation was established to elevate aircraft management and charter through a renewed focus on integrity, tailored service, and timeless elegance. As a leadership-driven organization, we believe aviation is not merely about transportation, it’s about discernment, trust, and the quality of experience at every level. Integrity matters. It informs every decision we make, from how we manage aircraft, to how we serve our clients, to how we support one another as a team. We hold ourselves to the highest standards because our clients entrust us with what matters most: their time, their safety, and their peace of mind. We specialize in white-glove service, where no detail is too small. From the coordination of each itinerary to the nuances of personalized care, our commitment to discretion and excellence ensures that every journey exceeds expectation. Our clients demand the extraordinary and we deliver it with consistency and grace. Our team is intentionally built with professionals who are exacting, efficient, and engaged. They understand that their work not only represents Mira Vista, but contributes to the legacy of private aviation. We manage every aircraft as if it were our own, and treat each trip as an opportunity to set a new standard. From internal operations to client-facing service, we lead with accountability, excellence, and precision. Our culture is one of ownership and originality where diverse perspectives are valued, problem-solving is encouraged, and each team member is empowered to elevate their role.

Position Summary
As a Flight Coordinator at Mira Vista Aviation, you will be at the center of flight logistics and operational execution, ensuring that every trip reflects the company’s uncompromising standards of precision, integrity, and white-glove service. This role demands both strategic thinking and meticulous attention to detail, with a focus on optimizing schedules, managing client relationships, and maintaining compliance with all regulatory and safety standards. You will support a dynamic flight operations team, serve as a liaison between internal departments and external partners, and play a key role in maintaining our reputation for excellence across every stage of the client’s journey.

Key Responsibilities
Flight Planning & Dispatch Oversight
-Coordinate all domestic and international trip logistics including but not limited to: hotel bookings, ground transportation, catering, overflight permits, and FBO/ramp reservations.
-Manage dispatch duties and flight following, ensuring timely, safe, and compliant operations.
-Manage the flight schedule, and monitor crew availability to maximize asset utilization.

Client & Crew Communication
-Serve as a central communication point for clients, crew, vendors, and internal departments ensuring alignment and clarity throughout all trip phases.
-Build long-term relationships with clients, aircraft owners, and crew members through attentive, proactive support.

Operational Optimization
-Strategically manage empty legs to reduce inefficiencies and maximize revenue opportunities.
-Analyze cost-effective measures for fleet movement, including fuel verification and vendor coordination.
-Track and respond to potential delays or disruptions caused by weather, air traffic, or logistics constraints.

Regulatory Compliance & Documentation
-Ensure all operations comply with FARs, company policies, and international handling requirements.
-Maintain accurate and up-to-date records in our flight scheduling system, including aircraft, crew, passenger, vendor, and operational documentation.

Administrative & Support Functions
-Assist in onboarding processes and scheduling travel/accommodations for flight crew training.
-Perform flight duty log verifications and assist with owner reporting and operations reporting.
-Contribute to general administrative functions as directed by the Flight Operations Department.

Brand Stewardship
-Represent Mira Vista Aviation professionally in all interactions, upholding the brand’s reputation for integrity, discretion, and excellence.

Skills and Abilities
* Proficient in Microsoft Office with strong computer skills
* Strong organizational, communication, and verbal skills
* Time management and resource management
* Thrives in a fast-paced environment
* Service & Detail Orientated
* Adept problem solver
* Deadline driven
* Ability to work in a multifaceted environment
* Must be comfortable working independently and be self-motivated
* Excellent communication and interpersonal skills
* Excellent personal presentation
* Speaking: Talking to others to convey information effectively
* Coordination: Adjusting actions in relation to others’ actions
* Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions
* Service Orientated:Actively looking for ways to help people
* Social Perceptiveness: Being aware of others’ reactions and understanding why they react as they do
* Available to work flexible hours, evenings, weekends, and holidays
* Discretion of confidential information