Flight Assurance Administrative Specialist (Rotating)

AST SpaceMobile; El Paso (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Life insurance

Disability coverage

HSA and FSA (optional)

Employee Assistance Program

PTO / sick leave

Relocation support

Job summary

AST SpaceMobile is seeking a Flight Assurance Administrative Specialist to support our engineering team in Midland, TX. The role focuses on documenting, auditing, and tracking open items to ensure safety and quality of satellite programs.

You will work across rotating day, night, and weekend shifts in a fast-paced aerospace environment. You will organize critical documentation, prepare materials for audits, and assist with cross-team communication and scheduling.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint.
• Strong attention to detail and organizational skills.

Responsibilities

• Collect, organize, and maintain important documents and records for engineering and compliance.
• Ensure files are accurate, complete, and submitted on time.
• Keep logs and tracking systems up to date.
• Assist with scheduling, meetings, and coordination across teams.
• Support audits and response activities.

Skills

MS Office Suite

Attention to detail

Organizational skills

Communication skills

On-site readiness

Education

High school diploma or GED

Associate’s degree or coursework in business or aviation

Tools

Document control familiarity

Job description

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

This position is based in our satellite production facility in Midland, TX, with full relocation provided (details below).

Position Summary

AST SpaceMobile is looking for a highly organized and detail-oriented Flight Assurance Administrative Specialist to support our engineering team. In this role, you’ll help keep critical documentation, audits, and project tracking organized in a fast-paced aerospace environment. Your work will directly support the safety, quality, and success of satellite programs. If you enjoy staying organized, working with data, and supporting teams behind the scenes, this is a great opportunity to build a career in the aerospace industry.

Why This Role Matters

Your work helps ensure that all processes, documentation, and requirements are completed correctly supporting the safety and success of satellite missions. The position operates in a dynamic, safety-critical environment and requires the flexibility to work across rotating day, night, and weekend shifts.

What You’ll Do

Documentation & Organization

• Collect, organize, and maintain important documents and records for engineering and compliance
• Ensure files are accurate, complete, and submitted on time
• Keep logs and tracking systems up to date

Audit Support

• Help prepare materials for internal and external audits
• Schedule meetings, organize documents, and support audit readiness
• Track follow-ups and make sure action items are completed

Tracking Open Items (Lien Management)

• Maintain a list of open issues, tasks, or requirements that need to be completed
• Monitor progress and follow up with team members when items are overdue
• Provide simple reports to keep the team informed during meetings

General Administrative Support

• Prepare meeting agendas, take notes, and track action items
• Support data entry and spreadsheet tracking (Excel, Word, Outlook, etc.)
• Assist with communication, scheduling, and coordination across teams
• Help ensure tasks and deliverables are completed on time

What You Bring

• High school diploma or GED
• Basic experience with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks in a fast-paced environment
• Good written and verbal communication skills
• Reliable and able to work on-site
• Willingness to work rotating shifts (days, nights, weekends, holidays)

Preferred (Nice to Have)

• Associate’s degree or coursework in business, aviation, or a related field
• Experience in aerospace, manufacturing, or regulated environments
• Familiarity with document control, audits, or compliance processes
• Experience supporting engineering or technical teams

Work Environment

• On-site role in an operational facility
• Rotating shifts required (day, night, and weekends)
• Fast-paced, team-oriented environment supporting critical operations

Physical Requirements & Work Environment

• Ability to stand and walk for extended periods of time.
• Ability to use hands and fingers to perform repetitive and precision tasks.
• Ability to climb, balance, bend, stoop, kneel, and reach as required to perform job duties.
• Ability to communicate effectively, including talking and hearing.
• Ability to work in, on, around, and in proximity to large structures, equipment, and tooling.
• Ability to lift, push, and/or carry items up to 40 pounds as required.
• Ability to work near moving mechanical parts and equipment.
• Ability to work in and around tight or confined spaces.
• Ability to work in environments that may include exposure to fumes, airborne particles, and/or hazardous materials (e.g., carbon fiber).

Benefits: (Eligibility dependent)

• Medical, dental, vision
• 401(k) (pre-tax & Roth)
• Life insurance, disability coverage
• HSA, FSA benefits are optional
• Employee Assistance Program
• PTO / sick leave

Relocation Support (If You Accept)

• Up to $5,000 in temporary housing (first 3 months)
• $1,050/month after tax stipend after 1st working month on an ongoing basis

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.

AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.