Flex Housing Case Manager III

Bayview Hunters Point Foundation for Community Imp; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Bayview Hunters Point Foundation for Community Improvement is seeking a Case Manager III to manage complex caseloads and coordinate services for clients in need. The role includes conducting in-person visits, developing 90-day care plans, and ensuring timely documentation in PIRP format.

The position requires trauma-informed practice, strong communication, and the ability to work with diverse populations in San Francisco.

Qualifications

• Experience with vulnerable populations preferred.
• Knowledge of homelessness issues and San Francisco resources is beneficial.
• Familiarity with trauma-informed care and client-centered approaches.
• Proficient in Microsoft Office Suite.
• Understanding of laws and policies related to homelessness and services.

Responsibilities

• Manage a caseload of complex cases and provide direct support.
• Assess client needs and develop 90-day care plans with stakeholders.
• Coordinate access to healthcare, housing, education, employment and social services.
• Conduct in-person check-ins and maintain client presence in office and field settings.
• Ensure documentation within 48 hours using PIRP format.

Skills

Interpersonal skills

Communication

Time management

Empathy

Problem-solving

Trauma-informed care

Microsoft Office

Education

Master’s or Bachelor’s degree in social work

Tools

Case management software

Job description

Position Overview:

The Case Manager III will play a critical role in managing complex client caseloads, maintaining, coordinating, and planning weekly calendars, conducting in-person client check-ins, and ensuring documentation and compliance within organizational guidelines. . Additionally, photos of in-person visits must be uploaded into the designated system, and case notes must be completed within 48 hours of the related event. Care plans for participants must be created every 90 days. This position is ideal for a self-starter who requires minimal supervision to effectively manage responsibilities and deliver high-quality services. Candidates must also have knowledge of the Homeless Response System, other homeless services, healthcare services, and experience in using the PIRP (Problem, Intervention, Response, and Plan) format for documentation

Duties and Responsibilities:

Case Management:

• Manage a caseload of complex cases, providing direct support and intervention.
• Conduct thorough assessments of clients' needs, strengths, and challenges.
• Develop, implement, and monitor individualized care plans every 90 days in collaboration with clients, families, and other service providers.
• Facilitate access to necessary services, including healthcare, housing, education, employment, and social support.
• Conduct in-person client check-ins, maintaining a consistent presence in both office and field settings.

Documentation and Coordination:

• Maintain, coordinate, and plan a weekly calendar to ensure optimal client engagement and service delivery.
• Upload photos of in-person visits into the organization’s designated system.
• Ensure case notes are completed within 48 hours of any client-related event using the PIRP (Problem, Intervention, Response, and Plan) format.
• Maintain accurate and up-to-date client records, documentation, and reporting in compliance with organizational policies and ethical standards.

Meetings and Supervision:

• Attend weekly supervision sessions with a clinician to review cases and receive guidance.
• Participate in one-on-one meetings with leadership to discuss progress, challenges, and any necessary support.
• Engage in meetings with stakeholders to ensure coordinated care and effective collaboration.

Compliance and Quality Assurance:

• Ensure that all case management activities align with organizational policies, legal regulations, and ethical standards.
• Monitor and evaluate the effectiveness of case management services, identifying and implementing service improvements as needed.
• Participate in audits, reviews, and evaluations by internal and external regulatory bodies.

Collaboration and Advocacy:

• Collaborate with community organizations, healthcare providers, and other stakeholders to coordinate services and resources for clients.
• Advocate for clients’ rights and needs within the organization and the broader community.
• Represent the organization in meetings, conferences, and events as necessary.

Training and Development:

• Stay informed about industry trends, best practices, and regulatory updates, sharing knowledge and insights with colleagues.

Program Development:

• Contribute to the development and implementation of new case management programs and initiatives.
• Identify areas for program improvement and innovation, proposing recommendations to senior leadership.

Requirements

Required Qualifications

• Experience working with vulnerable populations, volunteering at homeless shelters or community organizations, or participating in internships or practicums in social services can be advantageous.
• Basic knowledge and understanding of homelessness issues, social services, and community resources in San Francisco are beneficial.
• Familiarity with trauma-informed care, cultural competency, and client-centered approaches is valuable.
• Proficient in Microsoft Office Suite.
• Knowledge of relevant laws, regulations, and policies related to homelessness and social services is advantageous.
• Excellent interpersonal and communication skills to establish rapport, actively listen, and effectively communicate with clients, colleagues, and external stakeholders.
• Basic organizational and time management skills to handle caseloads, maintain documentation, and meet deadlines.
• Empathy and compassion to provide support and assistance to individuals experiencing homelessness.
• Problem-solving skills to identify client needs, navigate resources, and address barriers.Cultural sensitivity and the ability to work with individuals from diverse backgrounds.

Preferred Qualifications

• Master’s or Bachelor’s degree in social work, psychology, counseling, or related field with 5 years management experience.
• Certification: Relevant certification in case management (e.g., CCM, ACM), Certified Alcohol and Drug Counselor (CADC), or Mental Health First Aid.
• Proficiency in case management software
• Familiarity with the philosophy and approach of Harm Reduction, Motivational Interviewing, and Housing First Approach to care for the homeless population
• Strong understanding of the issues faced by disenfranchised populations. Knowledge of community resources and services.

Physical and other requirements:

• Ability to work in an open office environment surrounded by moderate noise and distractions.
• Frequently required to sit; occasionally walk and stand; travel from the building to other sites.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.
• Dependable and reliable transportation is important, as the role includes significant fieldwork, as well as office duties.
• Valid California’s Driver’s License and Auto Insurance (if duties require).
• Live Scan fingerprinting and TB clearance as well as any other medical vaccinations may be required.