Fleet Operations Administrator

City of San Antonio; Town of Texas (WI); On-site; USD 85,000 - 125,000; Full time

Job summary

City of San Antonio seeks an experienced leader to oversee Fire & EMS fleet services, including City vehicles and construction equipment, at assigned service centers. The role supervises staff, coordinates maintenance, and ensures cost-effective, compliant operations.

The position requires a Bachelor’s degree and five years’ managerial/technical fleet experience, including two years of supervision, plus a valid Texas Driver’s license.

Qualifications

• Bachelor's degree required.
• Five years of managerial/technical fleet operations experience, including two years in a supervisory role.
• Valid Class C Texas Driver's License.

Responsibilities

• Oversees administration and coordination of leasing, maintenance, and repair of the City vehicle fleet.
• Monitors fleet availability daily and implements improvement initiatives.
• Ensures contract compliance for fleet shop functions.
• Plans and coordinates fleet center operations to optimize resource use.
• Performs supervisory duties including counseling, evaluations, and training.
• Analyzes policies and workload standards for fleet management.
• Advises leadership on equipment and outfitting options and modifications for strategic goals.
• Prepares and evaluates annual bid packages for parts and services.
• Contributes to budget development and monitors expenditures.
• Identifies fleet management programs and standardizes maintenance and repair methods.

Skills

Fleet management

Staff supervision

Budgeting

Contract compliance

Vendor relations

Policy implementation

Analytical thinking

Education

Bachelor's degree

Job description

Under administrative direction, is responsible for leading and overseeing Fire & EMS provision of fleet services of City vehicles and construction equipment at assigned service centers. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

230 S Callaghan Rd, San Antonio, TX 78227

Work Hours

7:00 a.m. - 4:00 p.m.; Monday - Friday

• Oversees the administration and coordination of the leasing, maintenance, and repair of the City's vehicle fleet.
• Monitors fleet availability each day, and intervenes when indicators fall below targets, and implements continuous improvement initiatives.
• Ensures contract compliance for all fleet shop functions.
• Plans, organizes, and coordinates organizational operations of fleet centers and shops to improve the effective utilization of resources.
• Performs administrative functions related to supervising, such as counseling, performance evaluations, and training.
• Analyzes and implements policies, practices, systems, procedures, and workload standards related to fleet management.
• Advises department leadership on specialized equipment and outfitting options and recommends modifications and specifications for units to meet the business strategic goals of the City.
• Makes recommendations to department leadership regarding labor rates for maintenance and repair work to ensure cost recovery and provide equitable costs.
• Draft, evaluate, and recommend an annual bid package and attend pre-bid conferences for parts and services.
• Contributes to the development and monitoring of the annual budget for the area of responsibility; estimates funds needed for equipment, materials, and supplies; and monitors and approves expenditures.
• Identifies, monitors, and evaluates fleet management programs and quality control strategies to improve performance; establishes standardized maintenance and repair methods; and analyzes life-cycle costs and repair histories to make informed repair-or-retire decisions.
• Performs related duties and fulfills responsibilities as required.

• Bachelor's Degree from an accredited college or university.
• Five (5) years of increasingly responsible managerial and technical experience in fleet operations management, leasing, repair, or maintenance, to include two (2) years of supervisory experience.
• Valid Class "C" Texas Driver's License.

Preferred Qualifications

• Experience with large, fast moving fleets.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certificates, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Knowledge of fleet management principles and practices of organization, administration and personnel management.
• Knowledge of fleet operations and procedures.
• Knowledge of vehicle and equipment preventative maintenance and operational procedures, techniques and methods.
• Knowledge of vehicle and construction equipment utilization.
• Knowledge of the operating characteristics of a variety of automotive and equipment.
• Knowledge of occupational hazards and standard safety precautions, practices, and procedures.
• Knowledge of tools, equipment, and diagnostic testing devices used in auto, truck, and equipment repair and maintenance.
• Knowledge of budget preparation and monitoring procedures.
• Knowledge of principles of supervision and training.
• Skill in operating a personal computer and basic office equipment.
• Ability to analyze vehicle and equipment faults and modify repairs and preventative maintenance procedures to effect solutions.
• Ability to forecast the City's vehicle and equipment requirements.
• Ability to communicate clearly and effectively.
• Ability to perform all the essential functions of the position, with or without accommodations.
• Ability to work primarily in an office environment.