Fleet Manager, Compliance

GFL Industries; Baytown (TX); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Wellness programs

401(k) with employer match

Career growth opportunities

Job summary

GFL Environmental in Baytown, TX is seeking a Fleet Manager, Compliance to lead regulatory oversight and manage the end-to-end lifecycle of fleet assets, ensuring audit-ready documentation and CSA scores. You will oversee registrations, IFTA, IRP, permits, and fuel programs while collaborating with leadership to minimize downtime and maintain financial integrity.

The role requires 5+ years in fleet compliance, strong knowledge of DOT/FMCSA and data analysis, and the ability to drive

Qualifications

• 5+ years in fleet compliance or fleet management.
• Experience with DOT/FMCSA requirements and regulatory filings.
• Strong data analysis and ability to manage multiple regulatory programs.

Responsibilities

• Oversee regulatory filings and tax compliance, including baseplate and IRP registrations.
• Monitor driver logs (Geotab/ELD) and ensure CSA scores meet thresholds.
• Manage fleet asset lifecycle, inspections, licenses, images, and permits.
• Maintain audit-ready digital files and ensure system integrity across fleet systems.
• Prepare Month-End reports and respond to data requests for BU managers.

Skills

Leadership

Regulatory oversight

Data analysis

Collaboration

Attention to detail

Education

Relevant degree or certifications in fleet regulation

Tools

Geotab/ELD

IFTA

IRP

M5 system

Job description

Ready to elevate your career? GFL Environmental is expanding! We are officially hunting for our next Fleet Manager, Compliance in Baytown, TX - someone ready to bring fresh ideas and grow alongside a dynamic team.

About Us

Our employees, collectively known as 'Team Green,' enjoy numerous benefits: career advancement opportunities, competitive benefits, job stability within an essential services company, and the chance to make a positive impact every day for our customers and communities, Green for Life!

The Role

We are looking for a talented Fleet Manager, Compliance to join our team. In this role, you will provide strategic leadership and regulatory oversight to ensure the fleet remains in strict alignment with DOT and FMCSA regulations, as well as internal frameworks. The primary purpose of this role is to manage the end-to-end lifecycle of fleet assets while maintaining audit-ready documentation and CSA scores. By overseeing regulatory filings, tax requirements, and safety data, you will work closely with the Area Fleet Director, Area Safety Director, and Business Unit Managers to minimize equipment downtime and ensure financial integrity through rigorous asset tracking and fuel program management.

Key Responsibilities

• Leadership & Regulatory Oversight: Oversee and mentor Fleet Compliance Staff, ensuring high performance in driver compliance file management and regulatory filings.
• Regulatory Filings & Tax Compliance: Manage the end-to-end process for vehicle registrations, including both baseplate and IRP (International Registration Plan). Ensure accurate IFTA reporting as well as all local regulatory taxes.
• Log Compliance & Permitting: Monitor Geotab/ELD data to maintain strict driver log compliance. Secure and renew all necessary oversize, overweight, and jurisdictional permits required for fleet operations.
• Master Fleet Records: Maintain the "source of truth" for the fleet, ensuring all digital files (inspections, licensing, images, and permits) are current and audit-ready.
• Lifecycle Tracking: Initiate and track the movement of assets - including additions, deletions, and transfers through Fixed Assets and all integrated ancillary systems.
• Carrier Status: Manage and maintain Operating Authorities in multiple jurisdictions including monthly in-depth review of carrier profiles to ensure compliance.
• Financial Administration: Handle Capital Reclasses and manage the Fuel Card program, including issuance, monitoring, and limit adjustments.
• Reporting & Operational Support: Deliver comprehensive Month-End reports and execute ad hoc data requests to provide insights into fleet health, compliance status and maintenance financials. Track coaching events and driver violations, providing weekly reports to BU managers.
• System Integrity: Assist in ensuring all ancillary fleet systems reflect real-time data to support operational planning.
• Lawful compliance to all applicable DOT regulatory requirements.
• CSA Scores are maintained at or below company thresholds.

What We’re Looking For

Experience: 5+ years of experience in fleet compliance or fleet management.

Education: Relevant degree, licensing, or certifications corresponding with senior fleet regulatory positions.

Technical Skills: Proficiency in DOT/FMCSA requirements, Geotab/ELD data monitoring, and M5 system updates. Extensive knowledge of IFTA reporting and IRP registration processes. Advanced understanding of asset lifecycle tracking and maintenance financials. Expertise in ELD compliance systems and Applicable Vehicle Video software. Ability to execute complex data analysis and month-end reporting.

Soft Skills & Competencies: Leadership skills to mentor and develop DOT Staff (allocating approximately 50% of time to people management). Analytical thinking to drive data-driven insights. Strong collaboration skills to coordinate with operations and external jurisdictional partners. Exceptional attention to detail to maintain digital fleet records.

Physical Demands: Primary duties are performed in a professional office setting, involving extended periods of sitting and the regular use of standard office equipment.

Working Conditions & Travel: Typical office or hybrid environment. Moderate travel required for jurisdictional audits or site visits (approximately 25%).

What We Offer

Why join us? We believe in taking care of our team. Here is a snapshot of our total rewards you can expect:

• Health: 4 medical plan options including a HSA with employer contribution & match program, dental, and vision coverage.
• Wellness: Employee Assistance Program with free counseling services, Paid time off.
• Financial: 401(k) with an employer match and competitive wages.
• Culture: Growth opportunities and continuous learning opportunities.

GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.