Fleet Manager

CCI Mechanical, Inc.; Salt Lake City (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

CCI Mechanical, Inc. seeks a Fleet Maintenance Coordinator to oversee maintenance of all fleet vehicles, schedule repairs, manage UDOT logs, and handle acquisition and disposal of vehicles. You will supervise drivers, dispatch pickups and deliveries, and ensure registrations are current.

This role requires knowledge of fleet management, familiarity with DOT regulations, and proficiency with Microsoft Office. Forklift certification is preferred; strong communication and teamwork are essential.

Qualifications

• Demonstrated knowledge and experience in fleet management.
• Experience working with DOT and an understanding of their regulations is preferred.
• Basic competency using Microsoft Office, primarily Word and Excel.

Responsibilities

• Oversee and coordinate the maintenance of fleet vehicles, scheduling all repair and maintenance as needed.
• Understand and follow all DOT laws/regulations.
• Update Motor Carrier and UDOT accounts annually or as required.
• Maintain and update all UDOT required logs and necessary documentation.
• Routine inspections on all vehicles and trailers.
• Schedule repairs/replace any parts on vehicles and trailers as needed.
• Research/recommend and set up accounts with new vendors for vehicle repairs and maintenance.
• Dispose of unused or unwanted vehicles or trailers.
• May supervise and dispatch warehouse drivers for material pickups and deliveries after 6 months.

Skills

Fleet management

DOT regulations

Microsoft Office

Communication

Interpersonal skills

Policies & Procedures

Basic mathematics

Education

High school diploma or GED

Tools

Forklift Certification

Job description

About Us

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Job Summary

Coordinates the maintenance of all fleet vehicles, scheduling all repairs and maintenance as needed. Maintains and updates all UDOT logs and documentation. Responsible for the acquisition and disposal of vehicles. Maintains registration on all company vehicles. Responsible for supervising and dispatching drivers for pickups and deliveries.

Essential Duties & Responsibilities

• Oversee and coordinate the maintenance of fleet vehicles, scheduling all repair and maintenance as needed. This includes Wheels (fleet management company) approvals and managing both driver and vehicle changes/additions to the Wheels and WEX (fuel card) websites and CCI’s MS Excel fleet spreadsheet.
• Understand and follow all UDOT and surrounding states laws/regulations.
• Update Motor Carrier and UDOT accounts annually or as required.
• Maintain and update all UDOT required logs and necessary documentation.
• Routine inspections on all vehicles and trailers.
• Maintain current registrations on all company vehicles.
• Schedule repairs/replace any parts on vehicles and trailers as needed.
• Recommend any upgrades/repairs to vehicles and trailers as needed.
• Research/recommend and set up accounts with new vendors for vehicle repairs and maintenance.
• Work with local dealerships and EMCOR fleet management in the acquisition (lease) of new vehicles.
• Dispose of unused or unwanted vehicles or trailers.
• May supervise and dispatch warehouse drivers for material pickups and deliveries after 6 months.
• Maintain motor vehicle records for all employees driving company vehicles through software program (Samba Safety).
• Back-up to the Warehouse & Tools Coordinators.
• Assist with yard organization and yard maintenance.

Qualifications

Education

• High school diploma or GED is required

Experience

• Demonstrated knowledge and experience in fleet management.
• Experience working with DOT and an understanding of their regulations is preferred.
• Basic competency using Microsoft Office, primarily Word and Excel.

Certification/License

• Forklift Certification

Knowledge, Skills, & Abilities

• Communication - communicates clearly and concisely.
• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
• Interpersonal skills - able to work effectively with other employees, supervisors, and external parties.
• Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems.
• PC skills - demonstrates proficiency in Microsoft Office applications and others as required.
• Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly, and transcribe accurately.

Physical Demands

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate required construction equipment including tools, ladders, forklift, etc. Requires normal range of hearing and eyesight to record, prepare and communicate reports. Requires lifting up to 75 pounds occasionally. Work is performed at construction sites both indoors and outdoors throughout the year.

Work Environment

Warehouse and yard environment

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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