Fleet Manager

Effingham County Board of Commissioners; Georgia; On-site; USD 51,000 - 54,000; Full time

Job summary

Effingham County Board of Commissioners is seeking a Fleet Manager to oversee daily county fleet operations, ensuring vehicle readiness, maintenance coordination, asset records, and fuel controls. The role involves supervising staff, developing schedules, and coordinating with vendors.

The position requires strategic planning, budgeting, and compliance with regulatory and safety standards, with authority delegated per county policy.

Qualifications

• Associate degree in fleet management, automotive technology, business, public administration, logistics, or related field.
• At least five years of progressively responsible fleet, vehicle maintenance, or related experience with supervisory/work-lead responsibilities.
• Equivalent combination of education, training, and experience may be considered.

Responsibilities

• Plan and document preventive maintenance and readiness for vehicles and equipment.
• Supervise fleet staff, set schedules, coach, and evaluate performance.
• Maintain accurate asset records including vehicles, registrations, warranties, and costs.
• Provide procurement input and recommendations; escalate issues per policy.

Skills

Fleet operations

Supervisory experience

Budgeting

Data analysis

Vendor coordination

Procurement controls

Education

Associate degree in fleet management or related field

Bachelor’s degree preferred

Tools

Fleet-management systems

Lifecycle costing tools

Telematics platforms

Job description

Fleet Manager

$24.62/HR – Full-time-Exempt

Position Summary

Manages daily County fleet operations under the Director of Facilities and Fleet Services, including vehicle and equipment readiness, maintenance coordination, asset records, parts and fuel controls, and assigned employees. The position translates approved fleet plans into scheduled work and recommendations while exercising purchasing, personnel, regulatory, and disposal authority only as delegated.

Essential Functions

• Plans, prioritizes, assigns, and documents preventive maintenance, inspections, repairs, recalls, registrations, fueling support, and readiness activities for assigned vehicles and equipment.
• Supervises assigned employees, establishes schedules and work standards, provides training and coaching, evaluates work, and makes personnel recommendations within delegated authority and County policy.
• Maintains accurate vehicle, equipment, title, registration, warranty, inspection, maintenance, repair, fuel, mileage, utilization, parts, disposal, and cost records in approved systems.
• Inspects or verifies fleet condition and removes or recommends removal of unsafe assets from service under approved procedures; escalates technical, legal, regulatory, and risk determinations to authorized officials or qualified professionals.
• Coordinates repair work with employees, vendors, departments, and authorized service providers; verifies completion and supporting documentation before routing invoices for approval.
• Develops draft specifications, replacement schedules, life-cycle analyses, budget estimates, and procurement recommendations; does not independently award contracts, bind the County, dispose of assets, or approve payments beyond delegated authority.
• Issues and controls fuel cards, tags, keys, access credentials, and supporting equipment; reconciles usage, investigates exceptions within assigned authority, and promptly reports suspected misuse, loss, fraud, or security concerns.
• Reviews driver and telematics information only for authorized operational and safety purposes, protects confidential or restricted data, documents objective findings, and refers corrective or disciplinary action through the appropriate supervisor and County process.
• Performs assigned underground-storage-tank and fuel-island duties only after the County designates the operator class, provides required training, and documents the designation with Georgia EPD.
• Generates operational, readiness, cost, utilization, compliance, and replacement reports and recommends process improvements based on documented fleet data.

Additional Responsibilities

• Supports emergency preparation, response, recovery, special events, facility moves, inventory, and other departmental operations within assigned training and authority.
• Performs other related duties consistent with the position’s purpose, classification, County policy, safety requirements, and applicable wage-and-hour rules.

Supervisory Responsibilities

Directly supervises assigned fleet employees. Hiring, termination, discipline, leave, overtime, payroll approval, and other personnel authority are exercised only as delegated by the Director and County policy. Final direct reports require validation.

Knowledge, Skills, and Abilities

• Knowledge of fleet operations, preventive maintenance, vehicle and equipment records, lifecycle planning, fuel controls, parts inventory, warranties, vendor coordination, procurement controls, and basic budgeting.
• Ability to supervise employees, plan work, document performance, and administer personnel matters within delegated authority.
• Ability to analyze maintenance, cost, mileage, utilization, fuel, telematics, downtime, and replacement data and communicate defensible recommendations.
• Ability to recognize when work requires a licensed technician, regulated inspection, manufacturer procedure, recall remedy, environmental response, or other specialized authority.
• Ability to protect keys, titles, registrations, fuel cards, access credentials, driver information, telematics data, and other restricted fleet records.
• Ability to operate office, fleet-management, diagnostic, communication, and assigned vehicle systems safely and accurately.

Minimum Qualifications

Education

Associate degree from an accredited institution in fleet management, automotive technology, business or public administration, logistics, or a closely related field.

Experience

At least five years of progressively responsible fleet, vehicle-maintenance, equipment, logistics, or closely related experience, including supervisory or work-lead experience. Department and HR must validate the required supervisory scope.

Equivalent Combination

An equivalent combination of education, training, and experience that provides the required knowledge and abilities may be considered, subject to Human Resource Services review.

Preferred Qualifications

• Bachelor’s degree in a related field.
• Public-sector fleet experience.
• Experience with fleet-management systems, lifecycle costing, telematics, fuel controls, procurement, and vehicle replacement planning.

Required Licenses and Certifications

| Credential | Required By | Maintenance Requirement |
| Valid driver’s license | Before operating a County vehicle | Maintain a valid license and satisfy County driving requirements. |
| Georgia UST Class A and/or Class B operator certification, if formally designated | Within the County-approved period before independently assuming designated operator responsibilities | Maintain required certification and comply with Georgia EPD designation, registration, recordkeeping, and retraining requirements. The submitted 90-day deadline requires Department validation. |

Work Schedule and Availability

Full-time hourly nonexempt schedule. Fleet emergencies, breakdowns, severe weather, project deadlines, and operational needs may require assigned evening, weekend, holiday, or call-back work. All hours worked, including required remote and after-hours work, must be accurately recorded and compensated.

Physical and Environmental Requirements

The following demands relate to the essential functions and may be performed with or without reasonable accommodation.

| Requirement | Frequency | Job-Related Context |
| Walk, stand, bend, stoop, kneel, crouch, and reach | Frequently | Inspect vehicles, equipment, shops, fuel facilities, and work areas. |
| Enter and exit vehicles and operate assigned County vehicles or equipment | Frequently | Travel among County sites, verify operation, and coordinate fleet service after required authorization and training. |
| Lift, carry, push, or pull tools, parts, supplies, or equipment up to 25 pounds | Occasionally | Handle routine fleet materials. Department must validate the weight and frequency and provide team or mechanical assistance when required. |
| Read vehicle identifiers, inspection records, technical instructions, warning indicators, labels, and electronic fleet data | Frequently | Verify asset condition, track work, maintain records, and identify conditions requiring removal from service or escalation. |

Work Environment

Work is performed in offices, fleet shops, parking areas, fuel facilities, roadways, vendor locations, and outdoor sites. Field work may involve weather, traffic, noise, dust, fumes, petroleum products, cleaning or maintenance chemicals, moving vehicles or equipment, uneven surfaces, and emergency conditions. Entry into restricted or hazardous areas is limited to assigned training, authorization, and protective measures.

Disclaimer

Effingham County will provide reasonable accommodations to qualified individuals with disabilities to enable performance of the essential functions of the position, consistent with applicable law. This job description summarizes the position’s primary duties and requirements. It is not an exhaustive list of every task, responsibility, or qualification. Duties may be modified or assigned based on operational needs, subject to applicable law and County policy.

Employment Relationship

This job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not an employment contract and does not create a guarantee of employment for any specific duration. Employment with Effingham County is at will and may be terminated by either the employee or the County at any time, with or without cause or notice, subject to applicable federal or state law, County ordinances, personnel policies, and any other legally binding employment protections.