Fleet, Equipment & Yard Supervisor

The Grey Barn; Fayetteville (AR); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Performance bonus up to $8,000/year

Job summary

The Grey Barn is seeking an extremely organized, hands-on Fleet, Equipment & Yard Supervisor to own the readiness and maintenance of our vehicles, trailers, landscaping equipment, and shop assets in Northwest Arkansas.

This on-site role starts at 5:45 AM, Monday through Thursday with some Fridays. Base salary is $52,000/year, plus a performance bonus up to $8,000/year, with target earnings up to $60,000/year.

Qualifications

• 3+ years of experience in fleet, equipment, warehouse, yard, facilities, construction, landscaping, mechanical, logistics, or a similar operational environment

Responsibilities

• Maintain a complete vehicle inventory and maintenance record, tracking mileage, service intervals, inspections, registrations, and preventive maintenance
• Schedule and coordinate vehicle service and repairs with repair shops, dealerships, tire shops, and vendors
• Maintain an accurate inventory and preventive maintenance schedules for mowers, trimmers, edgers, blowers, chainsaws, and other landscaping equipment
• Inspect equipment regularly and coordinate repairs internally or with outside vendors
• Help oversee preventive maintenance, inspections, and service records for skid steers, forklifts, trenchers, and other light/heavy equipment
• Maintain an inventory of all trailers and inspect tires, lights, hitches, safety chains, jacks, and brakes
• Keep the shop clean, organized, labeled, and inventoried, and track high-value tools and equipment
• Maintain an organized, safe yard and track stored materials such as plants, sod, mulch, soil, rock, and pallets
• Help crews get out of the yard efficiently each morning, with trucks, trailers, equipment, fuel, and materials ready
• Make sure equipment is returned, stored, cleaned, and prepared for the next day at the end of the workday
• Conduct recurring documented safety inspections and immediately remove unsafe vehicles or equipment from service
• Hold crews accountable to vehicle, trailer, and equipment standards, coaching people when needed
• Organize and file vehicle and equipment records, registrations, insurance documents, warranties, and manuals
• Keep common areas and office supplies organized

Skills

Strong organizational skills

Repair coordination

Tracking systems

Tools

Spreadsheets

Email

Calendars

Job description

• Location: Northwest Arkansas (Rogers, Springdale, Bentonville, Fayetteville)
• Company: The Grey Barn
• Employment Type: Full-Time
• Work Type: On-site
• Schedule: Monday to Thursday, 5:45 AM to 5:00 PM, with some Fridays required
• Performance Bonus: Up to $8,000/year
• Target Earnings: Up to $60,000/year

Fleet, Equipment & Yard Supervisor

• Location: Northwest Arkansas (Rogers, Springdale, Bentonville, Fayetteville)
• Company: The Grey Barn
• Employment Type: Full-Time
• Work Type: On-site
• Schedule: Monday to Thursday, 5:45 AM to 5:00 PM, with some Fridays required
• Base Salary: $52,000/year
• Performance Bonus: Up to $8,000/year
• Target Earnings: Up to $60,000/year

About the Role

The Grey Barn is looking for an extremely organized, hands-on Fleet, Equipment & Yard Supervisor to take ownership of the physical assets that keep our landscaping operation running every day. This is not a sit-behind-a-desk warehouse position. You will own the readiness, organization, cleanliness, maintenance tracking, and day-to-day coordination of our vehicles, trailers, landscaping equipment, light/heavy equipment, shop, yard, inventory, and office.

Compensation Details

Bonus performance will be tied to measurable results such as fleet/equipment readiness, preventive maintenance compliance, organization, safety, inventory accuracy, and reducing avoidable downtime.

What You Will Do

• Maintain a complete vehicle inventory and maintenance record, tracking mileage, service intervals, inspections, registrations, and preventive maintenance
• Schedule and coordinate vehicle service and repairs with repair shops, dealerships, tire shops, and vendors
• Maintain an accurate inventory and preventive maintenance schedules for mowers, trimmers, edgers, blowers, chainsaws, and other landscaping equipment
• Inspect equipment regularly and coordinate repairs internally or with outside vendors
• Help oversee preventive maintenance, inspections, and service records for skid steers, forklifts, trenchers, and other light/heavy equipment
• Maintain an inventory of all trailers and inspect tires, lights, hitches, safety chains, jacks, and brakes
• Keep the shop clean, organized, labeled, and inventoried, and track high-value tools and equipment
• Maintain an organized, safe yard and track stored materials such as plants, sod, mulch, soil, rock, and pallets
• Help crews get out of the yard efficiently each morning, with trucks, trailers, equipment, fuel, and materials ready
• Make sure equipment is returned, stored, cleaned, and prepared for the next day at the end of the workday
• Conduct recurring documented safety inspections and immediately remove unsafe vehicles or equipment from service
• Hold crews accountable to vehicle, trailer, and equipment standards, coaching people when needed
• Organize and file vehicle and equipment records, registrations, insurance documents, warranties, and manuals
• Keep common areas and office supplies organized
  

Requirements

• 3+ years of experience in fleet, equipment, warehouse, yard, facilities, construction, landscaping, mechanical, logistics, or a similar operational environment
• Experience being responsible for company vehicles, equipment, tools, inventory, or physical assets
• Strong organizational skills
• Ability to build and maintain tracking systems
• Basic mechanical understanding
• Ability to identify obvious vehicle and equipment safety issues
• Experience coordinating repairs and outside vendors
• Ability to use spreadsheets, email, calendars, and basic business software
• Ability to maintain accurate records
• Ability to work independently without needing constant direction
• Comfortable working both indoors and outdoors
• Comfortable working around landscaping and construction equipment
• Ability to safely lift and move typical tools, parts, and supplies associated with the position
• Valid driver's license and acceptable driving record
• Reliable transportation
• Ability to consistently report by 5:45 AM
  

Strongly Preferred

Any of the following will move a candidate toward the top of our list:

• Commercial landscaping experience
• Fleet management experience
• Construction or field-service operations experience
• Small-engine repair experience
• Automotive maintenance experience
• Commercial mower repair/maintenance experience
• Trailer maintenance experience
• Skid steer or forklift experience
• Equipment inventory or warehouse management experience
• OSHA or other safety training
• Experience creating preventive maintenance programs
• Experience purchasing parts and working with repair vendors
• Experience maintaining a fleet of work trucks
• Experience with GPS/fleet tracking or maintenance management software
• Spanish/English bilingual, a strong plus because a significant portion of our field workforce speaks Spanish
  

You Will Thrive Here If You

• Like fixing problems before someone asks
• Notice when things are out of place
• Take pride in clean trucks, organized shops, and well-maintained equipment
• Can respectfully tell someone to put that back where it belongs
• Would rather prevent a breakdown than explain one
• Are comfortable getting your hands dirty
• Follow through until something is actually finished
• Want ownership rather than someone standing over you telling you what to do
  

This Is Probably Not the Role for You If You

• Want a desk job or a sit-behind-a-desk warehouse position
• Would rather quietly clean up after everyone than hold people accountable
• Are not comfortable with a 5:45 AM start
• Need constant direction to stay on task
• Prefer not to work outdoors or around landscaping and construction equipment
  

Our Core Values

• Have Fun: You take pride in a well-run yard and enjoy the energy of a crew heading out together each morning
• Try New Things Fast: You test new tracking systems, labeling methods, and maintenance schedules quickly and keep what works
• Best in the World: You hold the fleet, shop, and yard to a standard other landscaping companies are measured against
• Put in the Work: You show up at 5:45 AM ready to inspect, organize, and get your hands dirty
• Hold Accountability: You coach crews to care for company property and follow the standard, and you own your own results