Fleet Coordinator

Green Energy Biofuel LLC; Warrenville (SC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Paid time off

Vision insurance

Job summary

Green Energy Biofuel LLC is looking for a driven and detail-oriented Fleet Coordinator to join our growing team in Warrenville, SC. This role plays a key part in ensuring our fleet operations run smoothly to support a greener future.

You will coordinate daily vehicle utilization, monitor fleet status, and ensure compliance with safety standards. The ideal candidate should have at least three years of experience in logistics and excellent communication skills.

Qualifications

• Minimum of 3 years of fleet, transportation, dispatch, maintenance coordination, or logistics experience.
• Experience coordinating commercial vehicle maintenance is a plus.
• Familiarity with ERP/dispatch systems is preferred.

Responsibilities

• Coordinate the daily utilization of company vehicles, trailers, and equipment.
• Communicate equipment status to dispatch and operations.
• Ensure fleet compliance with DOT, FMCSA, OSHA, and company safety standards.

Skills

Strong organizational and time management skills

Excellent verbal and written communication skills

Proficient with Microsoft Office Suite

Working knowledge of DOT and FMCSA regulations

Strong problem-solving and analytical skills

Education

High school diploma

Associate degree in Logistics, Transportation, Business or related field preferred

Tools

Fleet management software

GPS systems

Telematics

Job description

Benefits:

• 401(k)
• Dental insurance
• Paid time off
• Vision insurance

About the Role:

Green Energy Biofuel LLC is looking for a driven and detail-oriented Fleet Coordinator to join our growing team in Warrenville, SC. This is an exciting opportunity to play a key role in keeping our fleet operations running smoothly as we power a cleaner, greener future. If you thrive in a fast-paced environment and love keeping things organized and on the move, we want to hear from you!

Primary Responsibilities

• Coordinate the daily utilization of company vehicles, trailers, and equipment
• Monitor fleet availability and communicate equipment status to dispatch and operations
• Ensure trucks are assigned appropriately based on customer requirements, driver availability, and equipment capabilities
• Track fleet movement using GPS, telematics, and fleet management software
• Assist with scheduling and coordinating transportation resources during periods of high demand

Driver Support & Communication

• Serve as the primary point of contact for drivers regarding equipment issues and operational concerns
• Coordinate roadside assistance, emergency repairs, and breakdown response
• Communicate maintenance schedules and equipment availability
• Assist with onboarding drivers by ensuring equipment assignments and documentation are completed
• Promote positive communication between drivers, dispatchers, mechanics, and management

Safety & Compliance

• Ensure fleet compliance with DOT, FMCSA, OSHA, and company safety standards
• Coordinate annual inspections, registrations, permits, and licensing requirements
• Monitor Driver Vehicle Inspection Reports (DVIRs) and ensure deficiencies are corrected promptly
• Track Hours of Service compliance and support corrective actions when necessary
• Maintain fleet files and regulatory documentation
• Support accident investigations and maintain incident records

Fleet Performance & Reporting

• Monitor key fleet performance indicators including:
• Equipment utilization
• Vehicle downtime
• Preventive maintenance compliance
• Repair turnaround time
• Fuel efficiency
• Cost per mile
• Driver inspection compliance
• On-time equipment availability
• Prepare weekly and monthly fleet performance reports
• Identify trends and recommend operational improvements
• Assist leadership with budgeting and fleet planning

Vendor & Asset Management

• Coordinate service providers, towing companies, tire vendors, fuel vendors, and repair facilities
• Maintain vendor relationships and ensure quality service
• Assist with fleet purchasing, equipment transfers, and disposal of assets
• Strong analytical skills for route optimization, cost control, and asset ROI modeling.
• Support inventory management of fleet supplies and maintenance materials

Continuous Improvement

• Recommend process improvements that increase fleet efficiency and reduce operating costs
• Support implementation of new fleet technologies, telematics, and maintenance systems
• Participate in safety initiatives and operational improvement projects
• Promote a culture of accountability, teamwork, and continuous improvement

Required:

• High school diploma
• Associate degree in Logistics, Transportation, Business, or related field preferred
• Minimum of 3 years of fleet, transportation, dispatch, maintenance coordination, or logistics experience
• Working knowledge of DOT and FMCSA regulations
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficient with Microsoft Office Suite
• Experience with fleet management software, GPS systems, and telematics preferred
• Valid driver's license with an acceptable driving record

Preferred Skills and Experience

• Experience coordinating commercial vehicle maintenance
• Knowledge of preventive maintenance scheduling
• Familiarity with ERP/dispatch systems, GPS tracking, and telematics.
• Strong problem-solving and analytical skills
• Ability to prioritize multiple projects in a fast-paced environment
• Experience supporting multi-location fleet operations

Key Performance Indicators (KPIs)

• Fleet availability (%)
• Preventive maintenance completion rate
• Vehicle downtime
• DOT compliance score
• Driver DVIR completion rate
• On-time maintenance scheduling
• Cost per mile
• Fuel efficiency
• Breakdown response time
• Vendor turnaround time
• Driver satisfaction
• Safety incidents attributable to fleet maintenance