Fleet Coordinator

Concentric; Tulsa (OK); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Multiple medical plan options

Dental and vision insurance

Health Savings Account with company"-

401K with company match

Paid time off 128 hours/year

Eight paid holidays

Disability coverage

Legal plans and identity protection

Job summary

Concentric, LLC is seeking a Fleet Coordinator to manage records, registrations, telematics data, and driver information while supporting fleet leadership and field personnel. The role emphasizes accuracy, confidentiality, and timely communication to sustain operation readiness and safety.

Responsibilities include maintaining records, generating fleet reports, ensuring DOT compliance, and coordinating with customers and vendors.

Qualifications

• High School or GED is required; an associate degree is preferred.
• 2+ years related experience.
• Proficiency in Microsoft Office including Excel, Word, and Microsoft Teams.
• Background check and drug screen required.
• Strong communication, problem solving, and analytical skills.
• Ability to organize work and work independently, with limited supervision.
• Ability to collaborate with diverse teams and remote offices.
• Ability to clearly articulate ideas to internal and external customers.

Responsibilities

• Maintain vehicle registrations and driver records.
• Monitor fleet maintenance schedules and telematics data.
• Generate reports on fleet performance and fuel usage.
• Assist in order communications with customers and vendors.
• Support DOT compliance and driver data management.
• Handle multiple daily tasks with confidentiality and professionalism.
• Travel up to 5% as required.

Skills

Strong communication

Problem solving

Analytical skills

Organizational skills

Education

Associate degree or two-year college

Tools

Excel

Word

Microsoft Teams

Job description

Description

Concentric, LLC is the nation’s largest independent industrial power provider, delivering forklift power, critical infrastructure, mechanical/HVAC, and dedicated material handling and automation maintenance solutions. Through a nationwide network of technicians, engineers, and support teams, Concentric understands and prioritizes the unique needs of each customer to maximize uptime, improve operational efficiency, and maintain infrastructure. We provide reliable, scalable solutions that support data centers, telecommunications providers, utilities, manufacturing, distribution, commercial facilities, and other mission-critical environments across America.

Job Summary

The Fleet Coordinator is responsible for managing information, systems, and process flows surrounding the company’s fleet department. This position provides specialized assistance to our leaders and field personnel by acting on a variety of requests including, but not limited to, vehicle registrations, fuel cards, telematics (GPS), driver hours-of-service logs and other related activities that will support end users, service and sales associates, and management in achieving excellent customer service. This position will function as a liaison between the Fleet department and leaders to ensure all orders meet the Concentric standards. This position reports to the Fleet Manager and has no direct reports.

Key Job Responsibilities

• Reliable attendance and punctuality.
• Ensure vehicles receive necessary upkeep to maintain operational readiness and safety by communicating maintenance schedules with local leaders.
• Monitor fuel usage and identify areas for improvement in fuel efficiency.
• Assist in maintaining accurate records to include vehicle registrations, maintenance records, assigned drivers and other relevant documentation.
• Assist in maintaining driver data including licenses and driver qualification file documentation.
• Support service team requests for fleet documentation and telematics.
• Generate reports to provide insight into fleet performance.
• Monitor telematics (GPS) to ensure accurate data collection, location accuracy and DOT requirements.
• Manage all interpersonal situations and data with confidentiality.
• Manage a high volume of daily tasks.
• Manage order-related communications with customers (both internal and external) and vendors.
• Query, download, maintain and interpret reporting files.
• Other duties as assigned by supervisor.

Key Performance Measurements

• A score card that focuses on efficiency, accuracy, compliance with DOT regulations, and issue resolution.
• Mitigate costs by monitoring fuel usage, consumption, and telematics KPI’s.
• Vendor Management with leasing, service, fuel, and telematics platform partners.
• Other key metrics prescribed by leadership, resulting in positive customer and company impact.

Requirements

• High School or GED Diploma required. Prefer an associate degree from an approved two-year college or university or equivalent experience.
• 2+ years related experience.
• Proficiency in Microsoft Office including Excel, Word, and Microsoft Teams.
• Must be able to pass background check and drug screen.
• Strong communication, problem solving, and analytical skills.
• Ability to organize work and work independently, with limited supervision.
• Ability to collaborate with individuals from diverse backgrounds and with diverse needs, and across remote offices.
• Ability to clearly articulate ideas (both written and verbal) to both internal and external customers and to listen effectively to customer needs.
• Ability to develop and maintain strong workplace relationships with an emphasis on customer satisfaction.
• Ability to work collaboratively with other departments toward the greater good of the organization.
• Ability to adapt to a fast-changing environment.
• Must have a high attention to detail with an eye for accuracy.
• Capable of identifying and completing critical tasks independently with a sense of urgency.
• Travel up to 5% of the time, some overnight travel required.

*This job description is subject to change at any time.

Benefits

At Concentric we believe that Our People are what make us great and help us deliver exceptional customer service! We offer industry leading benefits:

• Competitive pay – Plus incentive opportunities and overtime potential for our hourly employees!
• Three medical plan options with employer premium contribution that start on day one.
• Employee paid dental and vision insurance that starts on day one.
• Health Savings Account (HSA) with company contribution on eligible High-Deductible Health Plans (HDHP).
• Medical and dependent care Flexible Spending Accounts (FSA) available.
• Company-paid life and AD&D insurance, short-term and long-term disability coverage that start on day one.
• Company 401K plan with 100% match on the first 4% of employee contributions.
• 8 paid holidays.
• Full-time Employees receive a total of 128 Hours of Paid Time Off (PTO) Annually.
• We offer employee paid accident, critical illness, and hospital indemnity insurance.
• We offer employee paid legal plans, identity protection, pet insurance, and home & auto discounts.
• Training and mentoring – Learn from our experts in the industry.
• Advancement opportunities.

The benefits listed are subject to change at any time. Please speak with an HR Representative for details. In the case of conflict between the information listed and the official plan documents, the plan documents will always govern.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to wear approved Personal Protective Equipment (PPE), carry tools, use hands to maneuver, handle or feel, and hear and talk. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move tools and equipment up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work is performed in various locations within the facility. Employees may work with co-workers’ side-by-side with a moderate level of activity being performed. The noise level in the work environment is moderate to high.

The Concentric Company considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other legally protected status.