Fleet Coordinator

IES Holdings; Tempe (AZ); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

401K with company match

Paid time off

Life Insurance

Job summary

IES Holdings is seeking a Fleet Coordinator to ensure vehicles are properly maintained, insured, registered, and scheduled for service. You will collaborate with vendors, customers, staff, and management to optimize fleet efficiency and performance.

The ideal candidate will have strong organizational and communication skills, knowledge of vehicle maintenance and safety standards, and the ability to work independently or in a team.

Qualifications

• 3+ years of experience in fleet management or a related field.
• Knowledge of vehicle maintenance, repair, and safety standards.
• Proficiency with Microsoft Office and other computer applications.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Maintain a fleet inventory with make/model, purchase date, mileage, and repairs.
• Coordinate with insurers to file vehicle claims.
• Coordinate with accounting to arrange payments for services.
• Monitor, record, and report non-conforming drivers per policy.
• Schedule vehicle repairs and maintenance; manage fleet inbox.
• Audit and revise vehicle information in the company database.
• Order and track safety kits and decals; conduct monthly audits.
• Assist with monthly invoicing and KPI reports.
• Provide backup for vehicle maintenance approvals and purchases.

Skills

Organizational skills

Communication

Problem-solving

Teamwork

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Job Summary

The Fleet Coordinator ensures that all vehicles are properly maintained, insured, registered, and scheduled for service. You will also coordinate with vendors, customers, staff, and management to optimize the efficiency and performance of our fleet operations. To be successful as a fleet coordinator, you should have excellent organizational, communication, and problem-solving skills. You should also have a good knowledge of vehicle maintenance, repair, and safety standards. You should be able to work independently and as part of a team.

Job Duties and Responsibilities

• Maintain a fleet inventory of all vehicles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made.
• Coordinate with insurance companies to file claims for damaged vehicles.
• Coordinate with the accounting department to arrange for payment for services rendered.
• Monitors, records, and reports non-conforming drivers against IES Fleet Policy.
• Effectively coordinates fleet requests for vehicle repairs and maintenance.
• Manages fleet shared inbox.
• Maintains, audits, and revises vehicle information and records within company database.
• Orders and tracks safety kits material and decals.
• Conducts monthly audits to ensure fleet information under each department is up to date.
• Assist with monthly invoicing and expense reports.
• Assists Fleet Manager with monthly KPI reports.
• Providing back-up for vehicle maintenance approvals
• Assist with vehicle purchases and replacements.
• Assist with process improvement.
• Other responsibilities as assigned.

Physical and Mental Requirements

• Is self-motivated, positive in approach, and professional in all forms of communications.
• Self-manages assigned workload distribution.
• Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
• Can travel within branch territory and/or regional territory as needed.
• Regular attendance is required.

Education, Certification, License, and Skill Requirements

• Must possess at least a High School diploma or GED equivalency.
• Must have experience in customer interface, such as liaison between the customer and the Company.
• Previous experience in fleet management or a related field (3 yrs minimum).
• Knowledge of vehicle maintenance, repair, and safety standards
• Proficiency in Microsoft Office and other computer applications
• Must meet Company minimum driving standards.
• Excellent organizational, communication, and problem-solving skills

English language proficiency, including the ability to speak, read, write, and understand English, is required. This is based on the requirement to communicate directly with customer(s) and other employees, to complete regular reporting both to management and to the customer, and to promote safety and efficient communication in the case of emergencies.

Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 9,400 employees at over 174 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO Statement

EEO & Aff...

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

Disability Accommodation

Disability Accommodation: IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E‑Verify/IES participa en el programa E‑Verify

E‑Verify Information/ Información sobre E‑Verify

English/Español

Right to Work/Ley de Derecho al Trabajo

English/Español

View Your Equal Employment Opportunity rights under the law. \"Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal

Min Salary

USD $27.00/Hr.

Max Salary

USD $27.00/Hr.

Workplace Type

Onsite