Fleet Coordinator

CATAWBA VALLEY ENGINEERING AND TEST; Missouri; On-site; USD 41,000 - 50,000; Full time

Job summary

Catawba Valley Engineering & Testing (CVET) is seeking a full-time Fleet Coordinator to oversee daily vehicle operations, maintenance, and regulatory compliance. This role also handles organizing jobs, receipts, invoicing, and other administrative duties.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks effectively. Experience with fleet management and IFTA knowledge is a plus, along with strong communication skills to liaise with drivers and

Qualifications

• Experience managing fleet with maintenance, safety, and compliance.
• Familiarity with IFTA tax compliance is a plus.
• Strong invoicing and customer inquiry handling skills.
• Excellent verbal and written communication.

Responsibilities

• Oversee daily fleet operations, ensure maintenance, insurance and regulatory compliance.
• Track mileage logs, CDL compliance, and IFTA records.
• Maintain inspection and maintenance logs, repair docs.
• Assist drivers with fleet-related issues and safety concerns.
• Review credit card receipts and support invoicing and job setup.

Skills

Fleet management

Regulatory compliance

Administrative tasks

Organizational skills

Communication

Education

High school diploma or equivalent

Associate's or Bachelor's preferred

Job description

Catawba Valley Engineering & Testing (CVET) is seeking a full-time dedicated and organized Fleet Coordinator to oversee the daily operations and management of company vehicles. This person will ensure that all vehicles are well-maintained, comply with legal and company regulations, and support operational needs. In addition to fleet coordination, this position will handle various administrative tasks, including organizing jobs, overseeing receipts, assisting with invoicing, and supporting other duties as needed. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks at one time.

Key Responsibilities

• Fleet Management
  • Oversee daily operations of the fleet, ensuring all vehicles are properly maintained, insured, and compliant with regulations.
    • Track and maintain mileage logs, CDL compliance, and IFTA tax records.
    • Ensure tax filings and regulatory paperwork are up to date.
    • Maintain necessary records including inspection reports, maintenance logs, and repair documentation.
    • Assist drivers with any issues or concerns related to fleet vehicles, routes, safety matters, and insurance claims.
  • Track and monitor vehicle usage, maintenance schedules, and performance.
  • Develop and implement fleet policies to ensure safety, efficiency, and compliance with regulations.
    • Ensure fleet drivers adhere to company policies and industry regulations.
    • Oversee compliance with IFTA (International Fuel Tax Agreement) by managing fuel taxes for fleet vehicles.
• Administrative Support:
  • Review and oversee credit card receipts.
  • Answer phone and direct inquiries to the appropriate team members.
  • Assist with invoicing to create efficient and accurate input of job-related expenses and details.
  • Create project folders and set up jobs.

Skills and Qualifications

• Experience with overseeing fleet with an understanding of vehicle maintenance, safety, and compliance
  • Familiarity with IFTA tax compliance is a plus.
• Managing administrative tasks including invoicing and handling customer inquiries is preferred.
• Strong organizational skills and ability to manage multiple responsibilities and meet deadlines.
• Excellent verbal and written communication.

Education & Certifications

• High school diploma or equivalent (Associate's degree or Bachelor's degree preferred)

It is the policy of Catawba Valley Engineering & Testing not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Compensation: $45,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About Catawba Valley Engineering & Testing (CVET)

Catawba Valley Engineering & Testing (“CVET”) is a growing multidisciplinary firm with offices in Hickory and Shelby, North Carolina. We offer professional geotechnical and environmental engineering services, construction materials testing, and special inspection services to developers, architects, contractors, municipalities, and property owners. We pride ourselves on providing our clients the personal service and value of a small firm with the same expertise and experience of larger firms.

Continually maintaining pace with the latest technology and developments in our field, we have all the necessary capabilities in-house to support our client's project needs and enhance their project experience. Using a multi-disciplined approach to engineering, our diversified team of experts and licensed professionals responsively and seamlessly provide a variety of services to public and private clients.

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Disability Status

Form CC-305

OMB Control Number 1250-0005

Expires 4/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Referral code from a current employee If no code provided, add their name instead.