Fleet Coordinator

Transwestco; Everett (WA); On-site; USD 45,460 - 57,859; Full time

Benefits offered by this job

Medical, Dental, Vision & Life

401k with matching

Holiday pay

Uniforms with weekly cleaning service

Paid Time Off up to 80 hours/year

Job summary

TransWest is seeking a Fleet Coordinator in Everett, WA to keep our shuttle, bus, charter, and van fleet safe and on the road. You’ll schedule maintenance, coordinate with outsourced providers, and track service records while supporting technology upkeep on our growing fleet.

The role requires 21+ years, a valid CDL A/B, a DOT medical card, and hands-on maintenance experience with diverse vehicles. You’ll join a team focused on reliability and service excellence.

Qualifications

• Must be at least 21 years of age.
• 1+ years of maintenance experience with various vehicles; transit buses and motor coaches preferred.
• High School Diploma or equivalent; technical school training preferred.
• Current/Active DOT Medical Card.
• Current/Active Class A or B CDL.

Responsibilities

• Perform regular safety and condition inspections on all fleet vehicles; ensure mechanical quality and professional appearance.
• Respond to and resolve fleet concerns to minimize road calls and maintain safety.
• Track and document 3rd-party maintenance activities, including vehicle reports, parts usage, repairs, and service records.
• Process invoices for 3rd-party services.
• Support fleet technology upkeep: confirm proper installation of Wi‑Fi units, telematics, and onboard tablets.
• Complete assigned work orders/service entries accurately and timely.
• Collaborate with fleet management and operations to anticipate service needs and optimize fleet readiness.
• Coordinate with service providers to ensure vehicles are clean, safe, DOT compliant and service-ready.

Skills

Fleet maintenance

Safety inspections

Vehicle diagnostics

English communication

Education

High School Diploma

Technical school training

Job description

About TransWest:We move people. We help them get to work, school, or play. From A to B, and everythinginbetween. By shuttle, bus,charteror valet, we find creative ways to move people,business, and communities forward. We partner with some of the world's leading companies to create personalized transportation systems and hospitality experiences. We goabove and beyondto remove stress in all interactions and make things a little easier for all we serve.

The Fleet Coordinator plays a critical role inmaintainingthe safety, reliability, and performance of our vehicles. This positionis responsible forscheduling, tracking, and coordinating proactive fleet maintenancewith our outsourced service providers. This work will include taking vehicles to shops, scheduling work withservice providers, and ensuring we are working to meet our goals of keeping our fleet safe, reliable and on the road.Working closely withthe Fleet Team and theOperationsTeam,the Fleet Coordinator coordinatesinspectionsandrepairs in the field, and ensures vehiclesremainservice-ready with minimal disruption to team members and clients.

• Diverse Fleet– Work on Ford, Volkswagen, and Toyota light-duty vehicles; Ford and Freightliner cutaway shuttles; Van Hool and MCI motorcoaches; and an expanding fleet of electric vehicles.
• Career Growth–Whetheryou'rehired as aTechnicianC, B, or A,you'llhave a clear career path with opportunities to advance through skill development, training, and demonstrated performance.
• Continuous Learning– Build your skills through hands-on experience, advanced diagnostics, manufacturer-specific equipment, and emerging vehicle technologies.
• Make an Impact– Help keep thousands of passengers moving safely every day bymaintaininga reliable, high-performing fleet.

Compensation:

• $33.00- $42.00
• QuarterlyToolAllowance

Benefits:

• Medical, Dental, Vision & Life Insurance
• 401k with matching
• Holiday pay
• Company provided uniforms with in-house weekly uniform cleaning service
• Paid Time Off-up to80hoursper year with increasing amounts based on your years of service

Responsibilities:

• Perform regular safety and condition inspections on all fleet vehicles; ensure mechanical quality and professional appearance.
• Respond to and resolve immediate fleet concerns to minimize road calls andmaintaina high levelof operational safety.
• Track and document all3rdpartymaintenance activities, including vehicle reports, parts usage, repairs, and service records.
• Process invoices for all 3rdparty services.
• Support fleet technology upkeep, confirming proper installation and functionality of Wi-Fi units, telematics systems, and onboard tablets.
• Complete assigned work orders/serviceentriesaccurately andin a timely manner.
• Collaborate with fleet management and operations teams toanticipateservice needs, porter movementsandoptimizefleet readiness.
• Collaboratewith our service providers and dealer networks to ensure our vehicles are clean, safe,DOTcompliantandservice ready.
• Schedule vehicles for maintenance with our outsourced service providers as needed for repairs. Take vehicles to shops and schedule routine drop-offs and pick-ups.
• Performadditionalduties as assigned.

Requirements:

• Must be at least 21 years of age
• 1+ years of maintenance experience working with a variety of vehicles; experience with transit buses and motor coaches strongly preferred
• High School Diploma or equivalent required; technical school training preferred
• Acceptable Motor Vehicle Record
• Current/Active DOT Medical Card
• Current/Active ClassA orB CDL
• Must pass pre-employment DOT drug test
• Able to communicate proficiently in English
• Ability to be flexible in schedule to meet operational needs. This may require occasionally working outside of regularly scheduled hours
• Must be willing to work in outside environments, which may include inclement weather

TransWest Culture:Come join our close-knit team. We enjoy having summer BBQ’s, holiday parties, games, contests and so much more at our bus yards and in the office.

Our Commitment to Diversity, Equity, Inclusion, and Belonging:At TransWest, we pride ourselves on building a diverse workforce and collaborative spaces where people of different lived experiences, backgrounds, abilities, and identities can thrive. Everyone on the team at TransWest emphasizes and practices our core values every day that are based on continued growth, reliability, safety, caring for our work, clients, and each other. Our commitment to diversity, equity, and inclusion is an evolving area where we will continue to listen and learn from our team members, business partners, community partners, and thought leaders tooptimizeour impact.