Fleet Coordinator

TransWest; Everett (WA); On-site; USD 45,000 - 58,000; Full time

Job summary

TransWest in Everett, WA is seeking a Fleet Coordinator to maintain safety and reliability of our mixed fleet. The role covers scheduling, tracking, and coordinating maintenance with outsourced providers, taking vehicles to shops, and ensuring service readiness with minimal disruption.

You will work with fleet and operations teams to anticipate service needs, document maintenance activities, and support telematics and onboard technology while upholding DOT compliance and safety standards.

Qualifications

• Must be at least 21 years of age.
• 1+ years of maintenance experience with a variety of vehicles; transit buses and motor coaches strongly preferred.
• High School Diploma or equivalent required; technical school training preferred.
• Current/Active DOT Medical Card
• Current/Active Class A or B CDL
• Must pass pre-employment DOT drug test
• Able to communicate proficiently in English
• Ability to be flexible in schedule to meet operational needs; may require outside hours
• Must be willing to work in outdoor environments, inclement weather

Responsibilities

• Perform regular safety and condition inspections on all fleet vehicles; ensure mechanical quality and professional appearance.
• Respond to and resolve immediate fleet concerns to minimize road calls and maintain a high level of operational safety.
• Track and document all 3rd party maintenance activities, including vehicle reports, parts usage, repairs, and service records.
• Process invoices for all 3rd party services.
• Support fleet technology upkeep, confirming proper installation and functionality of Wi‑Fi units, telematics systems, and onboard tablets.
• Complete assigned work orders/service entries accurately and in a timely manner.
• Collaborate with fleet management and operations teams to anticipate service needs, porter movements and optimize fleet readiness.
• Collaborate with our service providers and dealer networks to ensure our vehicles are clean, safe, DOT compliant and service ready.
• Schedule vehicles for maintenance with our outsourced service providers as needed for repairs; take vehicles to shops and schedule routine drop-offs and pick-ups.
• Perform additional duties as assigned.

Skills

English communication

Education

High School Diploma or equivalent

Job description

About TransWest:We move people. We help them get to work, school, or play. From A to B, and everything in between. By shuttle, bus, charter or valet, we find creative ways to move people, business, and communities forward. We partner with some of the world's leading companies to create personalized transportation systems and hospitality experiences. We go above and beyond to remove stress in all interactions and make things a little easier for all we serve.
The Fleet Coordinator plays a critical role in maintaining the safety, reliability, and performance of our vehicles. This position is responsible for scheduling, tracking, and coordinating proactive fleet maintenance with our outsourced service providers. This work will include taking vehicles to shops, scheduling work with service providers, and ensuring we are working to meet our goals of keeping our fleet safe, reliable and on the road. Working closely with the Fleet Team and the Operations Team, the Fleet Coordinator coordinates inspections and repairs in the field, and ensures vehicles remain service-ready with minimal disruption to team members and clients.

• Diverse Fleet - Work on Ford, Volkswagen, and Toyota light-duty vehicles; Ford and Freightliner cutaway shuttles; Van Hool and MCI motorcoaches; and an expanding fleet of electric vehicles.
• Career Growth - Whether you're hired as a Technician C, B, or A, you'll have a clear career path with opportunities to advance through skill development, training, and demonstrated performance.
• Continuous Learning - Build your skills through hands-on experience, advanced diagnostics, manufacturer-specific equipment, and emerging vehicle technologies.
• Make an Impact - Help keep thousands of passengers moving safely every day by maintaining a reliable, high-performing fleet.

Compensation:

• $33.00 - $42.00
• Quarterly Tool Allowance

Benefits:

• Medical, Dental, Vision & Life Insurance
• 401k with matching
• Holiday pay
• Company provided uniforms with in-house weekly uniform cleaning service
• Paid Time Off- up to 80 hours per year with increasing amounts based on your years of service

Responsibilities:

• Perform regular safety and condition inspections on all fleet vehicles; ensure mechanical quality and professional appearance.
• Respond to and resolve immediate fleet concerns to minimize road calls and maintain a high level of operational safety.
• Track and document all 3rd party maintenance activities, including vehicle reports, parts usage, repairs, and service records.
• Process invoices for all 3rd party services.
• Support fleet technology upkeep, confirming proper installation and functionality of Wi-Fi units, telematics systems, and onboard tablets.
• Complete assigned work orders/service entries accurately and in a timely manner.
• Collaborate with fleet management and operations teams to anticipate service needs, porter movements and optimize fleet readiness.
• Collaborate with our service providers and dealer networks to ensure our vehicles are clean, safe, DOT compliant and service ready.
• Schedule vehicles for maintenance with our outsourced service providers as needed for repairs. Take vehicles to shops and schedule routine drop-offs and pick-ups.
• Perform additional duties as assigned.

Requirements:

• Must be at least 21 years of age
• 1+ years of maintenance experience working with a variety of vehicles; experience with transit buses and motor coaches strongly preferred
• High School Diploma or equivalent required; technical school training preferred
• Acceptable Motor Vehicle Record
• Current/Active DOT Medical Card
• Current/Active Class A or B CDL
• Must pass pre-employment DOT drug test
• Able to communicate proficiently in English
• Ability to be flexible in schedule to meet operational needs. This may require occasionally working outside of regularly scheduled hours
• Must be willing to work in outside environments, which may include inclement weather

TransWest Culture: Come join our close-knit team. We enjoy having summer BBQ's, holiday parties, games, contests and so much more at our bus yards and in the office.
Our Commitment to Diversity, Equity, Inclusion, and Belonging:At TransWest, we pride ourselves on building a diverse workforce and collaborative spaces where people of different lived experiences, backgrounds, abilities, and identities can thrive. Everyone on the team at TransWest emphasizes and practices our core values every day that are based on continued growth, reliability, safety, caring for our work, clients, and each other. Our commitment to diversity, equity, and inclusion is an evolving area where we will continue to listen and learn from our team members, business partners, community partners, and thought leaders to optimize our impact.