Fleet Coordinator

QTC Management, Inc.; Austin (TX); Remote; USD 48,000 - 72,000; Full time

Job summary

Leidos QTC Health Services seeks a Fleet Coordinator Specialist to optimize routings, monitor DOT compliance, and support daily driver operations. Fully remote role with up to 60% travel, requiring collaboration with Fleet Leadership to align schedules and safety standards.

You will coordinate MMC routes, manage maintenance, track logs, and prepare monthly safety verifications while partnering with security and external vendors to keep operations compliant and efficient.

Qualifications

• Familiarization with FMCSA and DOT requirements.
• Ability to travel up to 60%.
• HS Diploma with 1-3 or 3-5 years of relevant experience is required.

Responsibilities

• Routing & Fleet Coordination: Advise leadership on driver assignments and routing decisions; oversee MMC routes; coordinate maintenance schedules; track holidays affecting travel; assist with travel arrangements.
• Compliance & Safety Monitoring: Review ELDs and drive times for DOT compliance; escalate HOS and route issues; perform monthly safety verifications and report AED verifications.
• Administrative, Data, & Financial Support: Track fuel reports and POs; maintain spreadsheets and pull database reports; audit MCO Console activity and mileage reports.
• Communication, Collaboration, & Training: Lead weekly driver meetings and routing meetings; provide pass-down reports; assist with onboarding of new hires; coordinate with security and vendors.

Skills

FMCSA/DOT knowledge

Travel readiness

Education

HS Diploma with 1-3 years of relevant experience

HS Diploma with 3-5 years of relevant experience

Job description

Do you crave a career that truly makes an impact in peoples' lives? Do you thrive on problem-solving and finding solutions? Join a dedicated, tight-knit team that creates an immediate and meaningful impact every day.

Leidos QTC Health Services is hiring a Fleet Coordinator Specialist to support fleet operations, routing coordination, compliance monitoring, and daily driver support to ensure all fleet activities remain organized, compliant, and aligned with operational needs. This role operates within a matrix structure, requiring alignment with Fleet Leadership (including Supervisors and Managers) for daily tasks, and acts as an advisory and execution resource rather than the final authority. The position is fully remote and requires up to 60% travel as directed by leadership.

Routing & Fleet Coordination

• Provide routing input: Advise leadership on driver assignments and routing decisions, review active routes, and offer guidance as needed.
• Manage MMC routes: Oversee Mobile Medical Clinic (MMC) routes and support necessary route planning adjustments.
• Coordinate maintenance schedules: Partner with the Maintenance FLC Admin to ensure scheduled maintenance is accurately reflected in routing.
• Manage logistical anomalies: Coordinate special events requiring transportation assistance, conduct biomed inspections involving transport support, and track holidays that affect travel and routing.
• Assist with travel: Help coordinate travel arrangements and general logistics for operations.

Compliance & Safety Monitoring

• Monitor hours and logs: Review Electronic Logging Devices (ELDs), drive times, and routing activity to ensure strict compliance with Department of Transportation (DOT) regulations.
• Escalate compliance issues: Raise immediate concerns regarding Hours of Service (HOS) and route compliance to leadership.
• Conduct monthly safety verifications: Verify and document fire extinguishers, Automated External Defibrillators (AEDs) via SafetyMax, MMC-specific safety equipment, MMC-specific electronics, and DOT/Leidos documentation.
• Report safety metrics: Submit monthly AED verification completions to the Fleet Supervisor, Manager, and Biomed team.
• Perform signage reviews: Support quarterly reviews of signage across all MMC units.

Administrative, Data, & Financial Support

• Track financial records: Monitor and complete unmatched fuel reports for JJ Keller, track outstanding Purchase Orders (POs) and Blanket Purchase Orders (BPOs), and assist with PO creation.
• Maintain documentation: Generate and update spreadsheets to maintain trackable, reportable information, and pull database reports as requested by leadership.
• Audit and verify data: Verify that the MCO Console is active and up to date, report discrepancies, and calculate monthly mileage reports for individual MMCs and total fleet mileage.
• Assist leadership in auditing: Help leadership audit completed work, verify data accuracy, and report findings for final review.

Communication, Collaboration, & Training

• Facilitate meetings: Lead weekly driver meetings and actively participate in mandatory routing meetings, weather and safety calls, and department meetings (Mondays and Fridays).
• Provide operational handoffs: Deliver detailed pass-down reports on Mondays following weekend coverage.
• Support driver relations: Address drivers' daily issues and concerns, escalating active problems to leadership as appropriate.
• Liaise with security: Coordinate with Corporate Security on route concerns and immediately elevate active security issues.
• Support team onboarding: Assist with the training and onboarding of new hires (excluding maintenance reporting).
• Vendor management: Work directly with external vendors, including maintenance providers, as required.

Key Performance Expectations

• Communication Flow: All routing decisions, compliance concerns, and operational issues must be communicated through leadership for review, direction, and final decision-making.
• Timely Escalation: Information, reports, and findings must be escalated swiftly to maintain operational alignment and consistency.
• Process Adherence: Task execution must strictly follow established processes, leadership guidance, and designated operational priorities.
• Authority Limits: This role supports fleet operations and does not function as the final authority on routing, compliance, or operational decisions.
• Adaptability: Perform other duties and travel up to 60% as assigned by leadership to support evolving business and operational needs.

Required Qualifications

• Level II: HS Diploma with 1-3 years of relevant experience
• Level III: HS Diploma with 3-5 years of relevant experience
• Ability to travel up to 60%
• Familiarization with FMCSA (Federal Motor Carrier Safety Administration) and DOT requirements

Additional Information

Travel requirements: Up to 60%

About Leidos QTC Health Services: Leidos QTC Health Services collaborates closely with government and non-government customers to address current and future program needs within the health services domain. We specialize in disability-focused medical examinations, independent medical exams and review services, occupational health services, diagnostic testing, and case management solutions. As innovators, we focus on advancing technologies that improve service delivery, with a particular emphasis on enhancing accessibility for examinees in rural communities. With a proven track record of continuous improvement and steady growth, we now handle over 2 million appointments annually.

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Compensation and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. As a result, we offer meaningful and engaging careers to support you and your career goals, all while nurturing a healthy work-life balance. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here. This role may fall under the Service Contract Act (SCA), a federal law which provides for a U.S. Department of Labor-prescribed minimum prevailing rate of pay and certain benefit levels. Where appropriate, Company-provided benefit plans such as comprehensive leave, holiday, medical, dental, life, accident, disability coverages, retirement plan contributions, and other health and welfare benefits and payments are utilized to meet these obligations.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos QTC Health Services will also consider for employment qualified applicants with criminal histories consistent with relevant laws.