Fleet Coordinator

Acciona; Atlanta (GA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

ACCIONA is leading in regenerative infrastructure with a diverse workforce supporting a major SR 400 Express Lanes project in Atlanta.

The Fleet Coordinator role focuses on keeping vehicles and equipment available, compliant, well maintained, and correctly charged to cost codes on the SR400 project.

Qualifications

• 2+ years of experience in fleet, equipment, or administrative support.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Intermediate level of Microsoft Office (especially Excel).
• Valid driver's license.

Responsibilities

• Coordinate preventive maintenance, service, and repairs for owned vehicles and equipment, and track that all work is completed on time by internal staff or external vendors.
• Maintain accurate records for each unit, including maintenance history, inspections, hours/mileage, and utilization.
• Track and manage vehicle and equipment titles, Manufacturer Certificate of Origin (MCO), annual registration renewals, and cancellations.
• Support the transfer of equipment and tools between the yard, the project, and other locations, and keep the tracking updated.
• Ensure compliance with DOT, safety, and local regulations, and keep insurance cards, decals, and licensing current.
• Review and process invoices for maintenance, parts, and services, making sure costs are allocated to the correct cost codes and approved for payment.
• Create and issue purchase documents, follow up on orders, and confirm the receipt of equipment and the accuracy of invoices.
• Support the analysis of quotes, specifications, and rates for new fleet additions and for disposals.
• Prepare simple reports on fleet status, availability, maintenance, and costs for the Equipment Manager and project team.

Skills

Fleet coordination

Administrative support

Organizational skills

Communication skills

Excel

Driver's license

Education

High school diploma

Tools

Microsoft Office

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.

ACCIONA Construction USA, part of the SR 400 Peach Partners consortium, have been awarded the contract to design and construct the SR 400 Express Lanes project in Atlanta, Georgia. This $4.6 billion project, awarded by the Georgia Department of Transportation (GDOT), is a key public-private partnership aimed at addressing congestion on a major highway in the Atlanta metropolitan area.

The Fleet Coordinator supports the daily operation and control of the company-owned fleet of vehicles and equipment on the SR400 project. This is an administrative and operational role focused on keeping vehicles and equipment available, compliant, well maintained, and correctly charged to the right cost codes.

Job Description

• Coordinate preventive maintenance, service, and repairs for owned vehicles and equipment, and track that all work is completed on time by internal staff or external vendors.
• Maintain accurate records for each unit, including maintenance history, inspections, hours/mileage, and utilization.
• Track and manage vehicle and equipment titles, Manufacturer Certificate of Origin (MCO), annual registration renewals, and cancellations.
• Support the transfer of equipment and tools between the yard, the project, and other locations, and keep the tracking updated.
• Ensure compliance with DOT, safety, and local regulations, and keep insurance cards, decals, and licensing current.
• Review and process invoices for maintenance, parts, and services, making sure costs are allocated to the correct cost codes and approved for payment.
• Create and issue purchase documents, follow up on orders, and confirm the receipt of equipment and the accuracy of invoices.
• Support the analysis of quotes, specifications, and rates for new fleet additions and for disposals.
• Prepare simple reports on fleet status, availability, maintenance, and costs for the Equipment Manager and project team.

Required Skills and Competencies

• High school diploma or equivalent.
• 2+ years of experience in fleet, equipment, or administrative support, preferably in construction.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Intermediate level of Microsoft Office (especially Excel).
• Valid driver's license.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.