Equipment Rental Coordinator

ACCIONA; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical, dental, and vision benefits

Tuition reimbursement

Paid time off

Relocation assistance

Job summary

ACCIONA is looking for an Equipment Rental Coordinator in Atlanta, Georgia to oversee the rental process for the SR400 Express Lanes project. The role involves ensuring timely availability of equipment, managing billing, and coordinating logistics.

The ideal candidate will have a high school diploma and at least 2 years of experience in equipment rental or logistics, preferably in construction. Strong organizational and communication skills are required.

ACCIONA offers competitive benefits including relocation assistance and various insurance options.

Qualifications

• 2+ years of experience in equipment rental, procurement, logistics, or administrative support.
• Experience should preferably be in construction.

Responsibilities

• Manage the rental process of equipment from vendors for the SR400 project.
• Coordinate delivery, pick-up, and ensure the correctness of on-rent and off-rent dates.
• Compare rental rates and support cost control.
• Prepare and review rental agreements.
• Manage monthly billing and allocate costs to the correct codes.
• Monitor equipment utilization and maintain accurate inventory records.

Skills

Organizational skills

Time-management skills

Written and verbal communication

Microsoft Excel (intermediate level)

Education

High school diploma or equivalent

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.

ACCIONA Construction USA, part of the SR 400 Peach Partners consortium, has been awarded the contract to design and construct the SR 400 Express Lanes project in Atlanta, Georgia. This $4.6 billion project, awarded by the Georgia Department of Transportation (GDOT), is a key public-private partnership aimed at addressing congestion on a major highway in the Atlanta metropolitan area.

Equipment Rental Coordinator

The Equipment Rental Coordinator manages the rental process of equipment from external vendors for the SR400 project. This role ensures the project has the right equipment available on time, controls the on-rent and off-rent status of each unit, compares rates to control costs, and coordinates the monthly billing of rental equipment to the correct project cost codes.

Responsibilities

• Receive, review, and track rental equipment orders from the project team, and confirm availability with vendors.
• Coordinate the delivery, pick-up, and return of rented equipment, and make sure the on-rent and off-rent dates are correct.
• Call equipment on-rent and off-rent on time to avoid extra charges, and keep accurate records of all rented units.
• Compare rental rates between vendors and support cost control through rate analysis and budget awareness.
• Prepare and review rental agreements, and check that the terms, rates, and insurance requirements are correct.
• Manage the monthly billing of rental equipment to the project, and make sure each cost is allocated to the correct cost code.
• Review rental invoices, resolve discrepancies with vendors and accounting, and approve invoices for payment.
• Coordinate logistics of equipment movement with the yard, transportation, and the field, giving prompt support to jobsite needs.
• Monitor equipment utilization and communicate to management when units are no longer needed or when additional equipment is required.
• Maintain accurate inventory records of all rented machines and attachments across the project.

Required Skills and Competencies

• High school diploma or equivalent.
• 2+ years of experience in equipment rental, procurement, logistics, or administrative support, preferably in construction.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Intermediate level of Microsoft Office (especially Excel).

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.