Fleet Client Services Specialist II

Fleet Services by Cox Automotive; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Cox Fleet, headquartered in Indianapolis, is seeking a Fleet Services Specialist II to support billing and scheduling for mobile and center-based fleet services nationwide. The role focuses on coordinating repair work, maintaining accurate customer records, and driving proactive maintenance programs to ensure smooth service delivery.

The ideal candidate will have strong communication, organizational skills, and familiarity with fleet maintenance processes.

Qualifications

• HS diploma or GED with related field experience or equivalent
• Excellent verbal and written communication skills at all levels
• Proven ability to collaborate cross-functionally
• Strong organizational skills and task balancing
• Excellent Excel and data entry skills; ability to learn new platforms
• Knowledge of the trucking industry and fleet maintenance is helpful
• Ability to work independently and in a team
• Excellent problem-solving abilities and follow-through

Responsibilities

• Assist with the billing process in all markets in area
• Manage the follow-up maintenance transactions lifecycle from origination until custody of the repair technician
• Maintain timely and accurate documentation in Cox Fleet systems for each customer contact
• Provide excellent customer service for internal and external customers
• Obtain customer approval for repairs and services
• Schedule preventative maintenance to drive repeat business
• Coordinate with Field Operations to assign technicians to accounts
• Encourage customers to schedule repairs and maintenance in advance
• Contribute to developing Dispatching and Service Scheduling capabilities
• Perform additional duties and projects as assigned

Skills

Verbal communication

Written communication

Cross-functional collaboration

Organizational skills

Problem solving

Customer service

Time management

Education

High School Diploma or GED

Tools

FSCA IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring aFleet Services Specialist II to support the growth of the company.

Duties & Responsibilities:

Assist with the billing process in all markets in area.

• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact
• Providing excellent customer service for all internal and external customer calls
• Be professional and establish positive customer rapport
• Obtain customers approval for all repairs and services to be performed
• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business
• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience
• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician
• Continuously develop and improve company capabilities in Dispatching and Service Scheduling
• Additional duties and special projects as assigned

Requirements:

• High School Diploma/GED and 3 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years' experience in a related field
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Strong Excel and data entry skills, and the ability to learn new platforms (such as FSCA IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.
• Ability to work independently and collaboratively within a team environment.
• Excellent problem-solving skills
• Highly organized with exceptional follow-through abilities