Fleet Client Services & Billing Specialist II

Cox Automotive; Trenton (NJ); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Seven holidays

Bereavement leave

Voting/jury leave

Job summary

Cox Fleet in the United States (NJ/Trenton area) is hiring a Fleet Services & Billing Specialist to support billing and service scheduling across markets. You will interact with customers, process maintenance transactions, and ensure accurate documentation in Cox Fleet systems.

You will collaborate with Field Operations to schedule technicians, obtain customer approvals, and drive a steady pipeline of work while delivering excellent service. The role offers hourly pay and benefits.

Qualifications

• Must have excellent verbal and written communication.
• Ability to collaborate cross-functionally with internal teams.
• Strong organizational skills and task balancing.
• Proficient in Excel and data entry; learn new platforms quickly.
• Experience with fleet maintenance or transportation is helpful.

Responsibilities

• Assist billing process across markets.
• Manage lifecycle of maintenance transactions from origination to custody.
• Document customer interactions accurately in Cox Fleet systems.
• Provide excellent service for internal and external customers.
• Obtain customer approvals for repairs and services.
• Schedule preventative maintenance to drive repeat business.
• Coordinate with Field Operations to assign technicians.
• Encourage proactive scheduling to maintain workflow.
• Support dispatching and service scheduling improvements.
• Perform additional duties and special projects as assigned.

Skills

Verbal & written communication

Cross-functional collaboration

Organizational skills

Excel & data entry

FSCA IT Systems / Web Wrench / MobileF

Education

HS Diploma/GED with 3+ years related experience

Alternative: college degree or certs + up to 1 year experience

Tools

FSCA IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Cox Fleet keeps your fleet moving! Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country. Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Fleet Services & Billing Specialist to support the growth of the company.

Duties & Responsibilities

• Assist with the billing process in all markets in area.
• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact
• Providing excellent customer service for all internal and external customer calls
• Be professional and establish positive customer rapport
• Obtain customers approval for all repairs and services to be performed
• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business
• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience
• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician
• Continuously develop and improve company capabilities in Dispatching and Service Scheduling
• Additional duties and special projects as assigned

Requirements

• High School Diploma/GED and 3 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years' experience in a related field
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Strong Excel and data entry skills, and the ability to learn new platforms (such as FSCA IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.
• Ability to work independently and collaboratively within a team environment.
• Excellent problem-solving skills
• Highly organized with exceptional follow-through abilities

USD 18.17 - 27.31 per hour

Compensation

Hourly pay rate is in the range of $18.17 - $27.31/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets