Fleet and Logistics Coordinator

Mosaic Life Care; Saint Joseph (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Concierge services

Wellness programs

Free parking

On-site and virtual health clinics

Job summary

Mosaic Life Care is seeking a Fleet and Logistics Coordinator to manage system-wide vehicle procurement, maintenance coordination, and outbound logistics across locations. You will support fleet operations, licensing, invoicing, inventory, and regulatory compliance while optimizing courier routes and third-party courier activities.

You will collaborate with caregivers and leadership to enhance customer service, scheduling, and efficiency, driving performance improvements across the healthcare

Qualifications

• Requires a clean driving record and ability to drive large vehicles.
• Experience in Fleet Services or Logistics preferred but not required after degree.
• Understand performance improvement and using organizational resources effectively.

Responsibilities

• Develop and maintain Fleet and Logistics KPIs to reduce waste and improve service.
• Track fuel consumption and process related invoices promptly.
• Coordinate purchase, lease, and rental of vehicles and assist in crash investigations.
• Schedule maintenance for fleet vehicles and coordinate with users and area.
• Coordinate pick-up/delivery of vehicles for Mosaic business needs.
• Ensure insurance, licenses, registrations, and renewals are up to date.
• Provide scheduling and logistics support for all courier activities.
• Engage stakeholders to meet satisfaction and engagement goals.

Skills

Office procedures

Typing

Organization

Communication

Numerical reasoning

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Job Description

The Fleet and Logistics Coordinator works under the supervision of the Distribution, Logistics, and Fleet Regional Manager. In this role, the person is responsible for system wide vehicle fleet procurement to maintenance along with coordinating outbound logistics and activities for every location. This role supports the timely moving of supplies and vehicles within the healthcare system. The Fleet and Logistics Coordinator provides physical and clerical assistance necessary to support Fleet Operations and optimal use of vehicles. Fleet operations includes but not limited to licensing and title, approval and payment of fleet related invoices, keeping current fleet inventory records, coordinating receipt and disposal of vehicles, fleet use optimization analysis, regulatory compliance, collision and repair coordination, vehicle inspection, verifying of preventative maintenance and scheduling necessary repairs. This role is also responsible for coordinating courier services for Materials Management including but not limited to directing activities of 3rd party couriers, lab interaction, optimizing courier routes and analysis, contracting and billing. Expectations are for this role to be customer centric and provide exceptional support.

The Fleet and Logistics Coordinator works under the supervision of the Distribution, Logistics, and Fleet Regional Manager. In this role, the person is responsible for system wide vehicle fleet procurement to maintenance along with coordinating outbound logistics and activities for every location. This role supports the timely moving of supplies and vehicles within the healthcare system. The Fleet and Logistics Coordinator provides physical and clerical assistance necessary to support Fleet Operations and optimal use of vehicles. Fleet operations includes but not limited to licensing and title, approval and payment of fleet related invoices, keeping current fleet inventory records, coordinating receipt and disposal of vehicles, fleet use optimization analysis, regulatory compliance, collision and repair coordination, vehicle inspection, verifying of preventative maintenance and scheduling necessary repairs. This role is also responsible for coordinating courier services for Materials Management including but not limited to directing activities of 3rd party couriers, lab interaction, optimizing courier routes and analysis, contracting and billing. Expectations are for this role to be customer centric and provide exceptional support.

Responsibilities

• Develop and maintain Fleet and Logistics KPI’s (Key Performance Indicators) to remove waste while promoting continuous improvement.
• Train and track the use of fuel consumption by caregiver and process invoices in a timely manor.
• Create and update training materials/education around Fleet use expectations. Ensure Fleet and Logistics standards and procedures are current and conveyed to caregivers as needed.
• Coordinate purchase, lease, and rental of vehicles both internally and externally including assisting in crash investigations.
• Facilitate coordination of maintenance schedule of all fleet vehicles with respective users and area.
• Meet with caregivers and department leadership at frequent intervals to seek ways to create superior customer services, communication, and satisfaction levels.
• Coordinate pick-up and delivery of vehicles for Mosaic business needs.
• Monitor and ensure completeness of all insurance, license, registration, and annual vehicle renewal requirements for fleet vehicles and caregivers driving for Mosaic.
• Provide scheduling and logistics support for all courier activities for the entire system.
• In collaboration with others, create and deploy plans to assure stakeholder satisfaction/engagement goals are met through engaging others to understand and actively strive toward high performance.
• Create, support, and execute strategies around system logistics and fleet services.
• Other duties as assigned

Education

• H.S. Diploma - Ability to read, write, count and reason. Must have a clean driving record with no history of moving or non-moving violations. - Required
• Bachelor's Degree - Business, Law, Finance, or Equivalent - Preferred

Work Experience

• 3 Years - Experience in Fleet Services and/or Logistics environment, will be accepted ILO Bachelor’s Degree. - Preferred
• 1 Year - Knowledge of Supply Chain concepts and related best practices. - Preferred
• Understand how to create and deploy effective performance improvement strategies using organizational resources to their best benefit. Understands the disciplines of performance improvement. - Required
• Competent in using current computer software (word, excel & access), knowledgeable of using the internet. The ability to be organized. Adaptable to work in a fast-paced working environment. - Required

Licenses and Certifications

• Driver's License - Valid In State - Missouri Class E driver’s license and be insurable through Mosaic Life Care’s auto insurance carrier - Required within 30 Days
• MODOT Certification: Transit Grant Compliance Certification - Required within 1 Year

Travel Requirements

QUALIFICATIONS

Skills And Abilities

Essential Technical/Motor Skills

• Knowledge of office procedures.
• Fine motor skills, manipulation of small equipment and items, typing and computer skills, speaking clearly, answering telephone.
• The ability to operate and troubleshoot a copier and fax machine.
• Must be able to use a 10-key calculator and the numeric keyboard on the computer keyboard.
• Must demonstrate the ability to handle confidential information.

Interpersonal Skills

• Must be courteous; work in a professional, caring manner with internal and external customers; have the ability to work with interruptions, and flexibility in hours and workflow, foster teamwork and promote service and quality in everything.
• Ability to communicate with multiple Team Leaders and staff from other departments.
• Must be assertive, pleasant and respectful.

Essential Physical Requirements

• Regularly required to sit, reach with hands and arms, stand, walk, climb, balance, stoop, kneel or crouch.
• Must have the ability to lift and/or move up to 10 to 25 pounds.
• Will be required to drive large vehicles safely and follow Mosaic Life Care’s Drivers Standard.

Essential Mental Abilities

• Comprehend, understand, synthesize, explain, assess, evaluate, short and long-term memory, concentration/alertness, follow rules/instructions, adaptability, and organizational skills, planning, analyze, manipulate numbers and calculate.
• Ability to organize changing workflow to meet deadlines.

Essential Sensory Requirements

• Must be able to visually read various handwritten, typed or computerized reports in order to type needed information or enter data into computer programs.
• Hearing, conversing, touch and visual skills.

Exposure to Hazards

• Infectious body fluids, hazardous chemicals and fumes.
• Electrical output of personal computer, eye and neck strain.

Other Skills And Abilities

• Driving hazards on public and private roadways.

About Us

Mosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place, offering high value and quality health care.

Mosaic has a wide array of benefits to meet each employee’s individual needs. Our benefits were designed by listening to people just like you. Mosaic also offers several perks with a focus on ensuring our employees feel valued, including concierge services, employee lounge, wellness programs, free covered parking, free on-site and virtual health clinics and many more. When paired with compensation and recognition, it is what continues to make us the employer of choice for employees at any stage of their journey.